Special Education Professional Check-In Webinars

To stay informed of ESS announcements and special education check-in dates, please ensure your special education director information is up-to-date for your PEA on our contact list by reaching out to your monitoring specialist.

Find Your Specialist

Presentations from Special Education Check-In Webinars

the November Professionals Check-In, where ADE/ESS will provide information about two topics: 1) the recently revised Arizona State Board rule regarding secondary transition services and 2) the newly revised federal primary need indicator reporting in AzEDS. Join ADE staff to discuss critical implementation steps at the state and local levels.
The presentation materials for the Transition Services change may be found here.
The presentation materials for the Revised Federal Primary Need Indicator may be found here.

Exceptional Student Services (ESS) has revised how federal primary need indicator reporting works in AzEDS to align with federal guidance on special education data disability reporting. Please read the attached memo for details.

This month's Check-In will be presented by ADE/ESS Program Support & Monitoring, who will discuss programmatic monitoring data trends. Trend data presented will compare the first cohort of public education agencies (PEAs) monitored under the current programmatic monitoring system, 2018, to those same PEAs' programmatic monitoring data in 2024. Data trends for programmatic monitoring from the last school year will also be discussed. A discussion of programmatic monitoring resources created to support the field associated with the data trends will also be provided. Presentation may be found here.

This month's Check-In will discuss dual-labeled students (those eligible for English Learner [EL] and special education services) and address commonly asked questions. Presenters from ADE Exceptional Student Services (ESS) and the Office of English Language Acquisition Services (OELAS) will also provide technical assistance about how public education agencies can plan EL services for students along the LRE continuum, outline which providers are eligible to teach dual-labeled students and describe how IEP teams can incorporate language needs into the IEP. Sample scenarios for services will be presented and discussed. Compliance considerations for EL and special education will also be included. Presentation may be found here.

This month’s Check-In will address 2 topics:

Topic 1 - Parent Survey
The Parent Involvement Survey is open March 1 through May 31, 2024. All school districts and charter schools are required to administer the nine-question State Performance Plan annually, Indicator 8: Parent Involvement Survey, to all parents of students with an Individualized Education Program (IEP). The ESS Parent Survey application is accessed via ADE Connect.

Topic 2 - Surrogate Parent
Parents play an integral role in the special education process. When a parent is not available to participate in this process, the IDEA has procedures in place to ensure a child’s rights are represented. These procedures involve the federal initiative known as the Surrogate Parent Program. Exactly when is a surrogate parent needed? Who can and can’t serve as a surrogate parent? What is the application process for requesting a surrogate appointment? This presentation will help PEA staff cultivate an understanding of the Surrogate Parent Program so that they may both serve Arizona’s most fragile population and comply with federal law.

Presentation materials can be found here.

Updates for Teach Camp can be found here.

This month’s Check-In will address 2 topics:

Topic 1 (Presentation here)

The Individuals with Disabilities Education Act (IDEA) requires states to develop a State Performance Plan and Annual Performance Report (SPP/APR). This report includes indicators that evaluate the State’s efforts to implement the requirements of IDEA and describes how the state will improve its special education programs. These indicators measure child and family outcomes and other indicators that measure compliance with IDEA requirements.

Participants attending the Special Education Professional Check-In will hear the most recent progress on the SPP/APR indicators. This event is an opportunity for ADE to hear from special education directors and other educators if they have feedback on our state's direction to improve outcomes for children with disabilities.

Indicators 4, 9, 10, 11, 12, and 13

Indicator 4: Indicator 4 looks at incidents of discipline in excess of 10 days among students with disabilities across different races/ethnicities.
Indicators 9 and 10: Indicator 9 compares the races/ethnicities of students with disabilities to the races/ethnicities of students without disabilities in a school district. Indicator 10 is similar but looks at the disability category of students.
Indicator 11: Indicator 11 measures the percentage of students who received an initial evaluation for special education within 60 days of a parent giving consent.
Indicator 12: Indicator 12 looks at children (ages 0–2) who may qualify for special education services. Indicator 12 measures the percentage of students who have a formal plan ready by their third birthday if they qualify.
Indicator 13: Indicator 13 calculates the percentage of students with disabilities (ages 16+) with certain components in their educational plan. Their plan must include appropriate goals, transition information, services, and courses.

Topic 2 (Presentation here)

The second topic of this month’s Check-In is ESS Proportionate Share Obligations & Equitable Services. Arizona public school districts are required to count parentally placed private school students and report the number of eligible special education students attending non-profit private schools and homeschools within the district boundaries. These counts are used to determine the Proportionate Share Obligations for equitable services under the IDEA. ESS Program Management will discuss the calculation for the fiscal year 2025 proportionate share obligations and give districts an opportunity to review data for the upcoming grant cycle.

This month’s Check-In will address 2 topics:

Topic 1

The Individuals with Disabilities Education Act (IDEA) requires states to develop a State Performance Plan and Annual Performance Report (SPP/APR). This report includes indicators that evaluate the State’s efforts to implement the requirements of IDEA and describes how the state will improve its special education programs. These indicators measure child and family outcomes as well as other indicators that measure compliance with IDEA requirements.

Participants attending the Special Education Professional Check-In will hear the most recent progress on the SPP/APR indicators. This event is an opportunity for ADE to hear from special education directors and other educators if they have feedback on the direction our state takes to improve outcomes for children with disabilities.

Indicators 8, 15, 16, and 17

• Indicator 8: Indicator 8 surveys the parents of special needs children. The purpose of the survey is to gauge how well the school is involving parents in decisions regarding their child’s special education services.

• Indicators 15 and 16: Indicators 15 and 16 measure the percent of problems that are solved through mediation or resolution sessions.

• Indicator 17: Indicator 17 includes a multi-year plan called the SSIP. This plan is designed to improve results for students with disabilities. In Arizona, the goal is to improve literacy achievement in grades 3 through 5.

Data Presentation: The Individuals with Disabilities Education Act (IDEA) requires states to develop a State Performance Plan and Annual Performance Report (SPP/APR). This report includes indicators that evaluate the State’s efforts to implement the requirements of IDEA and describes how the state will improve its special education programs. These indicators measure child and family outcomes as well as other indicators that measure compliance with IDEA requirements.

Indicators 8, 15, and 16 Presentation Materials
Indicator 17 Presentation Materials

Topic 2

The second topic of this month’s Check-In is an ESS Fiscal Update. Please extend this invitation to your Business Managers, as ESS will present updates for the Fiscal Year 2025 IDEA funding applications, review available funding opportunities for Fiscal Year 2024, and provide an overview of the upcoming MOE Compliance testing window.

The IDEA Maintenance of Fiscal Effort for Public Education Agencies (PEAs) testing window for Compliance begins on March 1, 2024. During the Check-In, ADE/ESS will review the general requirements from the IDEA regulations, what financial information is crucial for the submission, and where PEAs can access their information. Additionally, ESS will recommend when PEAs should complete certain activities related to meeting special education Maintenance of Effort (MOE). Join us as we also review statewide financial data and relevant funding sources when trying to meet Maintenance of Effort for the IDEA.

IDEA Maintenance of Fiscal Effort Presentation

This month’s Check-In will address two topics:

The first is a presentation on the most recent progress on the special education data that are collected from public education agencies and reported to the Office of Special Education Programs (OSEP). This event is an opportunity for ADE to hear from special education directors and other educators if they have feedback on the direction our state takes to improve outcomes for children with disabilities. Participants will also be shown how to access the public comment page. Specific information about the data that will be covered is outlined below:

Data Presentation: The Individuals with Disabilities Education Act (IDEA) requires states to develop a State Performance Plan and Annual Performance Report (SPP/APR). This report includes indicators that evaluate the State’s efforts to implement the requirements of IDEA and describes how the state will improve its special education programs. These indicators measure child and family outcomes as well as other indicators that measure compliance with IDEA requirements. Presentation may be found here.

Indicators 1, 2, 3, 5, 6, 7, and 14

Indicators 1 and 2 provide information on how many students with disabilities graduated with a diploma or dropped out of secondary school.
Indicator 3 calculates the number of students with disabilities who completed the statewide achievement test and gives information regarding their results.
Indicator 5 identifies the locations where students with disabilities (ages 6–21) are receiving their special education services.
Indicator 6 identifies the location where students with disabilities (ages 3–5) are receiving their special education services.
Indicator 7 measures improvements in preschool students with disabilities.
Indicator 14 provides information on the engagement of students with disabilities one year after the student leaves high school.

The second topic is a presentation by the ADE Assistive Technology Team for a brief overview of Bookshare, a free accessible online library for individuals with print disabilities. Presentation may be found here.

This month’s Check-In will address two topics:

The first is a presentation by Heather Dunphy, Lead SPP/APR Specialist at ADE/ESS, that will provide participants a better understanding of how the indicators in the State Performance Plan/Annual Performance Report (SPP/APR) fit together. Whether you enjoy seeing the big picture and the interrelationships between the components of a system or are more of a detail-oriented thinker, please join us to view a timeline of a hypothetical child named Miguel as he progresses through the 17 indicators in the SPP/APR. The story of Miguel can help special education professionals mentally organize how the indicators are connected and identify areas where they play a critical role during various stages of a child's educational career. Presentation material may be found here.

The second is a presentation by Program Support & Monitoring specialists at ADE/ESS focusing on special education monitoring trends from the 2022–2023 school year. Presenters will review statewide monitoring data trends. A discussion of newly added programmatic monitoring resources created to support the field will also be provided. Presentation materials may be found here.

This month’s Check-In will address two topics:

The first is a presentation by Audra Ahumada, Deputy Associate Superintendent of Assessment at ADE, that will highlight the Alt English Language Proficiency Assessment (Alt ELPA) background, Arizona's participation in the field test/operational assessment in 2022-2023, and the approval of the Alt ELPA Cut Scores. The presentation materials may be found here.

The second is a presentation by ESS staff about a new discipline calculation methodology that will impact public education agencies (PEAs). The Individuals with Disabilities Education Act (IDEA) requires PEAs to report the number of days students with IEPs are removed from the general education setting for disciplinary reasons. The State uses this data to determine if a PEA has a significant discrepancy in the rate of suspensions and expulsions greater than 10 days in a school year for children with disabilities. The number of PEAs found to have a significant discrepancy is reported in Indicator 4 of the State Performance Plan/Annual Performance Report (SPP/APR). At this Check-In, a new methodology for Indicator 4 will be proposed. The reason for the change, as well as its impact on PEAs, will be discussed. The presentation materials may be found here.

This month’s Check-In covered two topics:

The ESS Secondary Transition team will provide an update regarding Arizona's Post School Outcomes (PSO) Survey, which is due Saturday, September 30, 2023. The PSO Survey is utilized annually by PEAs to collect federally mandated information on the postsecondary experiences of eligible former students. Presentation is found here.

Preschool Outcomes data is being reported by schools throughout the state through the AZEDS data system. Guidance that is available, a quick overview of the process, and several use case scenarios will be presented along with an invitation to participate in a statewide training on the next steps in supporting children's progress toward meeting age expectations. Presentation can be found here.

This month’s Special Education Professional’s Check-In topic will address an upcoming flexibility regarding preschool disability data reporting. It will briefly discuss deployment dates, timelines, and implementation for this current school year. The main presentation will be an ESS Fiscal Updated for federal grants. Please share this presentation with your Business Managers, as ESS will present updates for the Fiscal Year 2024 IDEA funding applications, review available High-Cost Child funding opportunities for Fiscal Year 2023, and provide an overview of the upcoming GM Completion Report season. The ARP-IDEA funding cycle ends on September 30, and ESS Program Management wants to ensure that PEAs maximize their funding opportunities in the grant. Finally, we will cover where to find Maintenance of Effort Compliance standards to ensure that PEAs accurately report state-level expenditures on the 2023 Annual Financial Reports.

Presentation for August 2023

This month’s Special Education Professional’s Check-In topic is “IDEA and ESA Evaluations,” which will review ADE/ESS guidance highlighting the differences between evaluations specified in federal and state special education regulations and ESA evaluations outlined in state regulations.

Presentation for July 2023

The IDEA and ESA Evaluations Hot Topic/Guidance Memo

This month’s Special Education Professional’s Check-In topic is “The State Systemic Improvement Plan (SSIP),” which will present the progress of learning communities in SSIP cohorts, looking at the connection between improving systems based on evidence-based practices and student outcomes on literacy screeners. The presentation will also share survey results showing the progress in collaboration between special and general education learning communities over the past year. Presentation for June 2023

IDEA Conference Updates

At this month’s check-in, the Arizona Department of Education’s Assessment Unit will provide valuable Assessment Updates, including completed tests, reporting timelines, accommodations submissions, and school and parent resources for statewide assessment.
In addition, participants in the Professionals' Check-In will receive an overview of the Arizona Professional Learning Series AZPLS, including the what and how of the AZPLS systems and modules. The AZPLS is designed to enhance schoolwide inclusionary practices, increase literacy outcomes for students with disabilities, and impact the success of all students.

There will also be a short update on the annual IDEA Conference.

Participants attending the Professionals Check-In will hear the most recent progress on Indicator 3 in the SPP/APR, assessment data. This event is an opportunity for ADE to hear from special education directors and other educators if they have feedback on the direction our state takes to improve outcomes for children with disabilities. April 2023 presentation materials

Professional Learning and Sustainability Updates

The topic of this month’s Special Education Check-In is Preschool Outcomes Data. Participants attending the Check-In will gain information about the process for collecting and reporting preschool outcomes data for children with disabilities beginning in school year 2023 – 2024. Experts from ESS/Early Childhood Special Education and ESS/Operations will provide a high-level overview of the Child Outcomes Summary (COS) process and reporting expectations in AzEDS. This Check-in would be especially useful for district special education preschool coordinators and administrative staff, so please feel free to invite them to this webinar!

The topic of this month’s Special Education Director Check-In is ESS Fiscal Update. Please extend this invitation to your Business Managers, as ESS will present updates for the Fiscal Year 2024 IDEA funding applications, review available funding opportunities for Fiscal Year 2023, and provide an overview of the upcoming MOE Compliance testing window.

The IDEA Maintenance of Fiscal Effort for Public Education Agencies (PEAs) testing window for Compliance begins on March 1, 2023. During the Check-In, ADE/ESS will review the general requirements from the IDEA regulations, what financial information is crucial for the submission, and where PEAs can access their information. Additionally, ESS will recommend when PEAs should complete certain activities related to meeting special education Maintenance of Effort (MOE). Join us as we also review statewide financial data and relevant funding sources when trying to meet Maintenance of Effort for the IDEA.

February 2023 presentation

The Individuals with Disabilities Education Act (IDEA) requires states to develop a State Performance Plan and Annual Performance Report (SPP/APR). This report includes indicators that evaluate the State’s efforts to implement the requirements of IDEA and describes how the state will improve its special education programs. These indicators measure child and family outcomes as well as other indicators that measure compliance with IDEA requirements.

Participants attending the Check-In will hear the most recent progress on the SPP/APR indicators and be shown how to access the public comment page. This event is an opportunity for ADE to hear from special education professionals if they have feedback on the direction our state takes to improve outcomes for children with disabilities.
January 2023 Presentation of the State Systemic Improvement Plan
January 2023 Presentation of the Annual Performance Report Indicators

Indicators 1, 2, 7, 14, 15, 16, and 17

Indicators 1 and 2 provide information on how many students with disabilities graduated with a diploma or dropped out of secondary school.
Indicator 7 measures improvements in preschool students with disabilities.
Indicator 14 provides information on the engagement of students with disabilities one year after the student leaves high school.
Indicators 15 and 16 measure the percent of hearings or mediations that are resolved through agreements.

Indicator 17 includes a multi-year plan called the SSIP (State Systemic Improvement Plan) that is designed to improve literacy achievement results for students with disabilities.

The Individuals with Disabilities Education Act (IDEA) requires states to develop a State Performance Plan and Annual Performance Report (SPP/APR). This report includes indicators that evaluate the State's efforts to implement the requirements of IDEA and describes how the state will improve its special education programs. These indicators measure child and family outcomes as well as other indicators that measure compliance with IDEA requirements.

Participants attending the Director Check-In will hear the most recent progress on the SPP/APR indicators and be shown how to access the public comment page. This event is an opportunity for ADE to hear from special education directors and other educators if they have feedback on the direction our state takes to improve outcomes for children with disabilities.

December 2022 presentation materials

The 2022 Post School Outcomes (PSO) data collection season has officially come to a close. The PSO Survey is a year-round process of gathering and analyzing data about the post-school engagement of students with disabilities in postsecondary education/training or employment. Join the ESS/Secondary Transition team as they review and discuss this year's PSO data for Arizona. Click here for the Post School Outcomes Presentation Materials.
You may find the ESS Recruitment and Retention Updates and ESS Supports and Resources here.

During this month's Special Education Director Check-In, ESS/Special Projects will focus on enhanced Indicator 8 Parent Involvement Survey reporting features. The new demographic tracking tool has been designed to improve representation and increase overall participation. Participants will learn strategies to strengthen family engagement for improved student outcomes. Join this discussion to jump-start your plan to achieve the new Indicator 8 measurement APR target. Click here to download the presentation materials.

During this month's Special Education Director Check-In, ADE/Alternate Assessment will be providing a critical Alternative Assessment update. The Alternate Assessment team has received many questions recently and this is your opportunity to hear the most current information about assessment, as well as ask questions relevant to your public education agency. Click here to download the presentation materials.

During this month’s Special Education Director Check-In, ESS/Dispute Resolution will be sharing a brief review of the numbers from the different dispute resolution options, a comparison to the previous year’s numbers, and trend data related to the top 3 issues. Additionally, to help start the school year off positively and avoid more adversarial dispute options, Dispute Resolution will provide participants with information regarding Arizona’s Facilitated IEP option, including training opportunities, facilitation requests, and positive benefits/outcomes of FIEP. We hope you are able to join us to help start off the school year on the right foot!