Annually, the Arizona Department of Education (ADE) is required to report Special Education data to federal government. The October 1 Data Collection is part of that process and occurs in three phases.
Important Dates - The Important Dates document outlines the various deadlines for ESS Data Management data collections.
October 1 Data Collection Manual - The October 1 Data Collection Manual includes documentation of the entire process of October 1 Special Education data collection, including frequently asked questions. You may download the manual from this link or click on any topic below.
Personnel Blank Report Form - This tool provides a form to use when gathering your aggregate personnel data by FTE prior to submitting within the the October 1 Data Collection (ODC) application.
Phase I data collection begins by having each PEA count the number of students that are provided SPED services on October 1st. PEA’s are also required to collect the number of full-time equivalent personnel (employed and contracted) to provide special education and related services on or about October 1 of the reporting year. More in depth detail can be found in the October 1 Data Collection Manual.
Phase III is only for the PEAs that were unable to match the number of SPED students submitted in Phase I with the number of SPED students in AzEDS during Phase II. If a PEA is required to complete phase III, they will be notified by ESS Data Management.