Annually, the Arizona Department of Education (ADE) is required to report Special Education data to federal government. The October 1 Data Collection is part of that process and occurs in three phases.
Important Documents:
The Important Dates document outlines the various deadlines for ESS Data Management data collections.
The October 1 Data Collection Manual includes documentation of the entire process of October 1 Special Education data collection, including frequently asked questions. You may download the manual from this link or click on any topic below.
The October 1 Data Federal Reports and Citations document is a chart that outlines the statutory references for this data collection.
The Personnel Blank Report Form tool provides a form to use when gathering your aggregate personnel data by FTE prior to submitting within the the October 1 Data Collection (ODC) application.
October Overview Training:
FY22 IDEA October 1 Data Collection - Presentation Video
FY22 IDEA October 1 Data Collection - Presentation Slides
FY23 October 1 Data Collection Overview - Training Video
FY23 October 1 Data Collection Overview - Training Slides
Phase I: Personnel & Verification Count
Phase I data collection begins by having each PEA count the number of students that are provided SPED services on October 1. PEA’s are also required to collect the number of full-time equivalent personnel (employed and contracted) to provide special education and related services on or about October 1 of the reporting year. More in depth detail can be found in the October 1 Data Collection Manual.
Step 1 of Phase I Training - How to count your students:
Phase I Training - Counting Your Students, Step 1 - Training Video
Phase I Training - Counting Your Students, Step 1 - Training Slides
Phase I Training - Counting Your Parentally-Placed Students - Training Video
Phase I Training - Counting Your Parentally-Placed Students - Training Slides
Phase I Training - Parentally Placed Private School Student Reporting - Webinar
Step 2 of Phase I Training - Verify your student count:
Phase I Training - Verifying Your Student Count, Step 2 - Training Video
Phase I Training - Verifying Your Student Count, Step 2 - Training Slides
Phase II: Reconciliation
Phase II is the process in which PEA’s ensure that all the students that were receiving SPED services on October 1st are reported in AzEDS without error.
SPED Integrity Error Tools
Phase II Training - Reconciliation:
October 1 Data Collection - Phase II: Reconciliation - Training Video
October 1 Data Collection - Phase II: Reconciliation - Training Slides
Phase II Training - Reconciliation, Case Study:
October 1 Data Collection - Phase II: Reconciliation, Case Study - Training Video
October 1 Data Collection - Phase II: Reconciliation, Case Study - Training Slides
Phase III: Non-Reconciliation
Phase III is only for the PEAs that were unable to match the number of SPED students submitted in Phase I with the number of SPED students in AzEDS during Phase II. If a PEA is required to complete phase III, they will be notified by ESS Data Management.
Phase III Training - Non-Reconciliation:
October 1 Data Collection - Phase III: Non-Reconciliation - Training Video - NEW!
October 1 Data Collection - Phase III: Non-Reconciliation - Training Slides - NEW!
Frequently Asked Questions:
SPED Data Dashboard AzEDS SPED ReportingOctober 1 Data CollectionDiscipline Data CollectionData Management ToolkitData Management AlertsESS Data Management Home Page 
