Data Management

The ESS Data Management (DM) team is responsible for the collection, review, validation, verification and analysis of Special Education Data in Arizona as required under Section 618 of the Individuals with Disabilities Education Act (IDEA).
Annual Data CollectionAzEDS SPED Reporting
October 1 Data CollectionDiscipline Data Collection
DM ToolkitSubscribe to DM Alerts

Introduction to DM

FY22 Overview Video

FY22 Overview Slides

FY22 Data Reporting Updates

Glossary of Acronyms and Terms

Browse other data-related resources to learn more about record retention, IDEA data collection requirements, and data quality tips for school personnel.

Vouchers: Flowchart for Determining the Home School District

Annual Reports to Congress

FAQ: Records Retention

The Family Educational Rights and Privacy Act (FERPA)

General Records Retention Schedule for Schools

Individuals with Disabilities Education Act (IDEA) Part B Section 618

The Institute of Education Sciences (IES) National Center for Education Statistics (NCES)

IDEA Data Center

Joint Guidance on FERPA and the Health Insurance Portability and Accountability Act (HIPAA)

US Department of Education

Important Links

Special Education Data Updates Webinars:

Next Webinar Scheduled 10/20/2021 - Please email [email protected] for questions regarding registration.

October 20, 2021

August 18, 2021

July 21, 2021

June 16, 2021

This section contains historical and trend data on special education student population with breakouts by public education agency (PEA), county, disability, ethnicity/race, gender, grade, age, and placement (LRE) based on the October 1 Federal Special Education Child Count.

 

Available Data:

October 1 Child Counts - State of Arizona Special Education October 1 child counts

 

To access federally reported special education data, please see the following web links:

 

 

Data Management Contact Information

For general questions, please contact:

ESS Data Management Inbox

Main Phone: (602) 542-3962

From the Exceptional Student Services Blog

DATA MANAGEMENT ALERT: FY 2022 October 1 Data Collection Wed, Oct 20 2021 Data Management, Updates

The October 1 Data Collection (ODC) application is now open and Phase I is underway.

This phase includes the submission of your PEA’s  SPED student count and personnel FTE data. 

This data is due Wednesday, November 17, 2021.