Data Management

The ESS Data Management (DM) team is responsible for the collection, review, validation, verification and analysis of Special Education Data in Arizona as required under Section 618 of the Individuals with Disabilities Education Act (IDEA).

 

Introduction to DMImportant DatesFY21 Data Reporting UpdatesGlossary of Acronyms & Terms

For a quick way to verify all your tools are up to date in your ESS DM Toolkit, see the most recent Table of Contents.

This section contains historical and trend data on special education student population with breakouts by public education agency (PEA), county, disability, ethnicity/race, gender, grade, age, and placement (LRE) based on the October 1 Federal Special Education Child Count (Child count date was December 1 prior to FY 2009).

Available Data

Year to Year Comparison Data for December 1st Counts (Removed for restructuring)

Year to Year Comparison Data for October 1st Counts (Removed for restructuring)

To access federally reported special education data, please see the following web links:

 

Browse other data-related resources to learn more about record retention, IDEA data collection requirements, and data quality tips for school personnel.

COVID Learning Environments

Vouchers: Flowchart for Determining the Home School District

Annual Reports to Congress

FAQ: Records Retention

The Family Educational Rights and Privacy Act (FERPA)

General Records Retention Schedule for Schools

Glossary of ESS Data Management Acronyms & Terms

Individuals with Disabilities Education Act (IDEA) Part B Section 618

The Institute of Education Sciences (IES) National Center for Education Statistics (NCES)

Tip Sheets

Individuals with Disabilities Education Act (IDEA) Data Center

Important Links

Joint Guidance on Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA)

US Department of Education

AzEDSOct 1 Data Collection Annual Data Training OpportunitiesTraining Videos Subscribe to DM Listserv

 

Data Management Contact Information

For general questions, please contact:

ESS Data Management Inbox

Main Phone: (602) 542-3962

From the Exceptional Student Services Blog

FISCAL UPDATE: Ancillary Services and Group B Funding - Information Needed Thu, Jan 21 2021 Data Management, Updates

Arizona students with disabilities receiving special education services are reported into AzEDS to generate state funding as appropriate. Dependent on the disability, students with disabilities receive varying weighted totals under state aid. There is a fundable scenario that is not able to be reported into AzEDS at this time, which is comprised of students who require ancillary services but do not require special education instruction as outlined in A.R.S. § 15-769(D).
RECRUITMENT & RETENTION INFORMATION: Education Career Fairs Calendar Thu, Jan 21 2021 Professional Learning and Sustainability, Updates

As part of our ongoing recruitment efforts on behalf of Arizona’s public schools, ADE/ESS compiles and updates a list of education career fairs happening at educator preparation programs across the country.

If your school is planning to recruit for special education teachers from out of state, we hope this list will make that task a bit easier for you. This list is available on the Arizona Education Employment Board website under the “Find a University Job Fair” icon.