ESS Data Management

The ESS Data Management team is responsible for the collection, review, validation, verification, and analysis of Special Education Data in Arizona, as required under Section 618 of the Individuals with Disabilities Education Act (IDEA).

Special Education Data Dashboard

AzEDS SPED Reporting

October 1 Data Collection

Discipline Data Collection

Data Management Toolkit

Data Management Alerts

Introduction to Data Management

FY23 Overview Video

FY23 Overview Slides

FY23 Checklist

FY23 Data Reporting Updates

Glossary of Acronyms and Terms

Browse other data-related resources to learn more about record retention, IDEA data collection requirements, and data quality tips for school personnel.

Vouchers: Flowchart for Determining the Home School District

Annual Reports to Congress

FAQ: Records Retention

The Family Educational Rights and Privacy Act (FERPA)

General Records Retention Schedule for Schools

Individuals with Disabilities Education Act (IDEA) Part B Section 618

The Institute of Education Sciences (IES) National Center for Education Statistics (NCES)

IDEA Data Center

Joint Guidance on FERPA and the Health Insurance Portability and Accountability Act (HIPAA)

U.S. Department of Education

Important Links

Special Education Data Updates Webinars:

Join us to discuss a variety of ESS Data Topics, Updates, and Live Q&A.  

These webinars will be held the 3rd Wednesday of every month from 2:00–3:00 p.m. (subject to change). Registration for each webinar is sent two weeks prior via our ESS Data Management Alerts.

The next webinar is scheduled for 2/15/23. Please email ESS Data Management with any questions regarding registration.

Special Education Data Updates Webinar Recordings

This section contains historical and trend data on special education student population with breakouts by public education agency (PEA), county, disability, ethnicity/race, gender, grade, age, and placement (LRE) based on the October 1 Federal Special Education Child Count.

 

Available Data:

October 1 Child Counts - State of Arizona Special Education October 1 child counts

FY22 PEA SPED Child Count Totals - State of Arizona Special Education child counts by school districts only (with geographic boundaries) used for comparing student counts between districts

To access federally reported special education data, please see the following web links:

Data Management Contact Information

With general questions, please contact:                        

ESS Data Management Inbox

Main Phone: (602) 542-3962

 

Subscribe to Data Management Alerts

 

Page reviewed 11/10/22

 
 

From the Exceptional Student Services Blog

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Wednesday, February 15th Thu, Jan 26 2023 Data Management, Updates

DATA MANAGEMENT ALERT       

Special Education Data Updates Webinar Wednesday, February 15th 

   The Exceptional Student Services Data Management team will host the next Special Education Data Updates live webinar on Wednesday, February 15th, from 2pm – 3pm. This session will cover a variety of data topics that will include (subject to change):   

  • Reminders 
  • Trending topics 
  • Top 3 Integrity Errors 
  • Q&A        
SPED RECRUITMENT & RETENTION UPDATE: GETSET/SETTA Applications now available! Due February 24, 2023 Mon, Jan 23 2023 Professional Learning and Sustainability, Updates

Special Education Directors,

The ADE/ESS Professional Learning and Sustainability unit is pleased to announce two “grow your own” opportunities for educators in Arizona public schools.

  • The General Education Teacher to Special Education Teacher (GETSET) program provides tuition reimbursement to certified general education teachers who want to pursue a career change to become certified in an area of special education. 
     
  • The Special Education Teacher Tuition Assistance (SETTA) program provides tuition reimbursement to paraprofessionals and educational interpreters that leads to special education teaching certification.