Welcome to Data Governance

 

The ADE Data Governance Team works to assist schools, Districts/Charter Holders, and ADE program areas in effectively managing, protecting, and sharing data. Our work includes managing incoming requests for public records and data, working with researchers and partner organizations, assisting the agency in records retention, conducting training on student privacy, and working with ADE IT and program areas to create standards for managing agency data.

Data Governance Frequently Asked Questions

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Select a topic and we will try to provide you with relevant information. Indicate if you still need assistance from ADE after reading the related documentation.

Looks like you have a question about assessment results. Our Accountability team publishes annual state assessment results on our website here: https://www.azed.gov/accountability-research/data. Aggregate assessment data is available at the school, district/charter holder, County, and State level. We include breakdowns by grade and subgroups.

 

Looks like you have a question about Empowerment Scholarship Account (ESA) data. We publish a quarterly report that includes:

  • Participating student counts by eligibility category, grade level, and associated School District or Charter School
  • Student counts by award range
  • Application counts by status and denied application counts
  • Application processing time and incomplete application counts
  • Parent feedback and responses
  • Private Financial Management Firm accounts, providers/vendors, communications/trainings, parent concerns and responses, and other requests

 

The ESA Quarterly Reports are available here: https://www.azed.gov/esa 

 

Looks like you have a question about student enrollment data. Our Accountability team publishes annual student enrollment counts on our website here: https://www.azed.gov/accountability-research/data under the “Enrollment” tab. Student enrollment counts are available at the school, district/charter holder, County, and State level. We include breakdowns by grade and subgroups.

Looks like you have a question about Free and Reduced-Price Lunch Percentage Data. Our Health and Nutrition Services team publishes an annual report on the percentage of students receiving Free and Reduced-Price Lunch on our website here: https://www.azed.gov/hns/frp/.

Looks like you have a question about High School Equivalency/GED transcripts. Information about how to request High School Equivalency/GED transcripts is available on our website here: https://www.azed.gov/adultedservices/hse-transcript-request.

If you are a third party looking to verify an individual’s High School Equivalency Diploma/GED, you can find more information here: https://www.azed.gov/adultedservices/verification-high-school-equivalency-hse-diploma.

Looks like you have a question about requesting a public record. Public records include items like memos, emails, reports, and other documentation that has already been compiled/created.

 

Items that are not public records include things like specialized aggregations of data files, customized lists/exports of data, and other items that have not been previously compiled/completed.

 

Please note that all data provided through a public record request will be reviewed and redacted in accordance with FERPA and/or ADE standards to protect the confidentiality of student records, educator records, and other private information under state law. Under Arizona Law A.R.S. §15-1043, student records are not considered public records.

 

You can submit a public records request using our request form here: https://www.azed.gov/data/data-request-form.

Looks like you have a question about how to search for a school. The Arizona School Report Cards website (https://azreportcards.azed.gov/) is a great resource to find information about a particular school or explore schools near you. We include information like school characteristics (academic offerings, sports, music/arts, after school opportunities/clubs, etc.), student enrollment, teacher experience/credentials, State assessment results, graduation/dropout rates (if applicable), school finance data, State accountability letter grades, and Civil Rights Data Collection reporting.

 

The website also includes a Comparison tool which allows you to select up to three schools or districts to compare on specific data points.

Looks like you have a question about accessing school/district contact information. Schools and districts/charter holders submit some contact information to ADE. The information we have available is here: https://www.azed.gov/sites/default/files/2022/08/Public%20Schools%20List%20-%202023%20%281%29.xlsx.

Looks like you have a question about School Finance data which includes Classroom Site Fund and Instructional Improvement Fund Reports, the Superintendent’s Annual Finance Reports (SAFR), SAFR digital data set, and School District Employee Reports (SDER). Those reports or links to where they can be accessed are available here: https://www.azed.gov/finance/reports/.

Looks like you have a question about Title I schools. A list of Title I schools is available on our website here: https://www.azed.gov/ese. Scroll towards the bottom of the page, open the “Resources” dropdown and click the link labeled “Title I – School List”.

Please review the links included on this page and then reach out to us with your specific questions. 

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