Program Management

The Exceptional Student Services (ESS) Program Management team distributes Individuals with Disability Act grant monies to eligible Public Education Agencies (PEA) throughout Arizona. The grant application process is facilitated through the grants management system. Grants are approved, amended, and financially monitored through this system. Programmatic monitoring for IDEA grants is facilitated between the program management team and the program support and monitoring specialist in ESS.

IDEA Entitlement Grant

The IDEA formula grants is used to assist Arizona in meeting the excess costs of providing special education and related services to children with disabilities. In order to be eligible for funding, PEAs must serve all children with disabilities between the ages of 3 through 21 and be non-profit.

Information on the audit resolution can be found in this memo.

The total amounts of the audit resolution for PEAs over 5 years can be found here.

Fiscal Year 2019 Allocations, respective proportionate share obligations for those allocations, and the maximum CEIS activities that can be spent are located here.


New/Expanding Charter Schools

34 CFR Part 76, Subpart H describes how charters can receive IDEA Entitlement funds. The ADE (Arizona Department of Education) requires that a charter notify ESS (Exceptional Student Services) in order to obtain an allocation or an expansion to an allocation in the same year that the respective event occurs. Any entities participating in this process will be worked into the IDEA Basic grant application. (The Charter School Expansion Act Grant is no longer used)


High Cost Child and Unorganized Territories Applications

The funding mechanisms for High Cost Child and Unorganized Territories have moved from Grants Management into the ESS Vouchers Applications. The sections below will be updated throughout the month of April 2019.



For programmatic questions, please email ESS Program Management which includes:

  • Funding Applications
  • Completion Report programmatic issues
  • Proportionate Share
  • Coordinated Early Intervening Services (CEIS)
  • Allocations
  • Maintenance of Effort general supervision and oversight

For fiscal questions, please email Grants which includes:

  • Reimbursement requests
  • Completion Reports expenditures

For questions on ESS Census, please email ESS Data Management.

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