Welcome to ESEA Cycle Monitoring
EMAC Micro-Training
FY24 Cycle Monitoring at a Glance
FY24 Programmatic Monitoring Guidance
New and expanding charters only
PREPARE: Gather the following information or documents.
- LEA’s Integrated Action Plan Procedures
- The entrance and exit criterion used for students receiving Title I services
- Data for students receiving services by content area aligned to criterion
- Sample letter/notification to parents explaining “Parents’ Right to Know”
Email us: [email protected]
Resources
Assemble LEA Planning Team(s) for LIAP
Developing Stakeholder Relationships to Support School Programming
Evidence Documents
LEA Title I LEA Integrated Action Plan Procedures
Template for Title I TA Eligibility
Parents Right to Know Template
PREPARE: Gather the following information or documents.
- LEA’s board approved Homeless Education Policy
- Expenditure report for Set Asides 7a and 7b
- Public Notice of Homeless Education Rights (type, location, date, role of staff who posted)
- LEA Homeless Training sign-in/evidence of staff attendance
- LEA’s Homeless Education Dispute Procedures
- LEA’s board approved Parent & Family Engagement Policy
- Sample(s) of School Parent & Family Engagement Policy
- Sample(s) of School Parent Compact
- Sample(s) of Title I Meeting: Notice, Agenda & sign-in/evidence of attendance
Resources
Education for Homeless Children and Youths Program Non-Regulatory Guidance
McKinney-Vento Homeless Assistance Act, Subtitle VII-B
ADE Homeless Education Flyer for Public Notice
Identifying Children and Youth in Homeless Situations
Identifying Homeless Students in Doubled Up Situations
Sample HCY Identification Procedure
Student Family vs. LEA Dispute
Building Capacity for Parent and Family Engagement
Evaluation of Effectiveness of LEA Parent and Family Engagement Policy
Title I Annual Parent Meeting Requirements
Evidence Documents
Sample Homeless Education Policy
Fillable HCY Reservation of Funds
LEA Staff Training on Homelessness
Location of Public Notice of HCY
Homeless Education Dispute Resolution
Parent and Family Engagement Policy
School Parent Involvement Policy
Title I Meeting Agenda Evidence
Title I Meeting Attendance Evidence
Title I Meeting Notice Evidence
Prepare: Gather the following information or documents
- Sample(s) of the LEA’s Four Week Letter
- Sample(s) of the LEA’s Parents’ Right to Know Letter/Notification
- Whether the LEA runs Targeted Assistance or Schoolwide Programs
*This cycle includes a Criteria Question. The LEA’s response will generate the appropriate forms being loaded as part of the LEA’s Data Collection.
Resources
Evidence Documents
Parents Right to Know Template
Prepare: Gather the following information or documents
- Name, content area, grade, school of each classified and certified funded using Title I funds
- LEA’s Integrated Action Plan Procedures
Resources
The Five Factors for Title I Expenditures
Developing Stakeholder Relationships to Support School Programming
Evidence Documents
Title I LIAP Procedure Template
Prepare: Gather the following information or documents:
- Review and revise the District’s Gifted Education Scope & Sequence
- Schedule and present revised District’s Gifted Education Scope & Sequence to the Governing Board for review and approval
This cycle includes a Criteria Question. The LEA’s response will generate the appropriate forms being loaded as part of the LEA’s Data Collection.
- For Public School Districts with attendance boundaries, Gifted Education is a mandatory requirement for students in grades K-12. The LEA will answer “Yes” to Question 1 indicating they are an LEA with attendance boundaries.
- Charter LEAs are not required to adhere to the Gifted Education mandate; however, they may choose to ‘opt-in’ to these requirements for the purposes of becoming eligible to apply for funding through the state Gifted Education grant (when funded).
Resources
Mandatory K-12 Gifted Education, ARS §15-779
State Board Approved Test List for the Identification of Gifted Students in Arizona
Gifted Characteristics Checklist for Underrepresented Populations
Gifted Professional Development Opportunities
Gifted Endorsement Requirements
Evidence Documents
1. LEA’s Governing Board approved Gifted Education Scope & Sequence
Gifted Scope and Sequence - Template
2. Governing Board Meeting Minutes showing review and approval within the past 12 months
Prepare: Gather the following information or documents
- LEA’s Equitable Service Consultation Procedures if applicable
- Sample Consultation Agenda(s)
- LEA’s Professional Development Plan
*Exempt LEAs will check a box on the online form (C6-02) and proceed to the last task
Resources
Updated Non-Regulatory Guidance
Sample Agenda Topics for Year Long Consultation Meetings
Suggested Timeline for Consultations
Five Critical Areas of Professional Development Evaluation
Guidance on Professional Learning Opportunities
Learning Forward Standards for Professional Learning
Non-Regulatory Guidance on Professional Learning
Evidence Documents
Sample Consultation Agenda Template