Welcome to ESEA Cycle Monitoring

EMAC Micro-Training

EMAC Training Slides 

 FY23 Cycle Monitoring at a Glance FY23 Programmatic Monitoring Guidance

Cycle 0 -  New & Expanding Charters

New and expanding charters only

PREPARE:  Gather the following information or documents.

• LEA’s Integrated Action Plan Procedures
• The entrance and exit criterion used for students receiving Title I services
• Data for students receiving services by content area aligned to criterion
• Sample letter/notification to parents explaining “Parents’ Right to Know”

Charter and Title I

Email us: [email protected]

Resources

Assemble LEA Planning Team(s) for LIAP

Developing Stakeholder Relationships to Support School Programming

Develop LEA District Summary

LEA IAP Program Requirements

Parents Right to Know

Evidence Documents

LEA Title I LEA Integrated Action Plan Procedures

Template for Title I TA Eligibility

Parents Right to Know Template

Cycle 1 - Homeless Education & Family Engagement

PREPARE:  Gather the following information or documents.

• LEA’s board approved Homeless Education Policy
• Expenditure report for Set Asides 7a and 7b
• Public Notice of Homeless Education Rights (type, location, date, role of staff who posted)
• LEA Homeless Training sign-in/evidence of staff attendance
• LEA’s Homeless Education Dispute Procedures
• LEA’s board approved Parent & Family Engagement Policy
• Sample(s) of School Parent & Family Engagement Policy
• Sample(s) of School Parent Compact
• Sample(s) of Title I Meeting:  Notice, Agenda & sign-in/evidence of attendance

Resources

Education for Homeless Children and Youths Program Non-Regulatory Guidance 

McKinney-Vento Homeless Assistance Act, Subtitle VII-B

ADE Homeless Education Flyer for Public Notice

Identifying Children and Youth in Homeless Situations

Identifying Homeless Students in Doubled Up Situations

Liaison Duties

Sample HCY Identification Procedure 

LEA vs LEA Dispute

Student Family vs. LEA Dispute

Building Capacity for Parent and Family Engagement

Evaluation of Effectiveness of LEA Parent and Family Engagement Policy

Title I Annual Parent Meeting Requirements

Evidence Documents

Sample Homeless Education Policy

Fillable HCY Reservation of Funds

LEA Staff Training on Homelessness

Location of Public Notice of HCY

Homeless Education Dispute Resolution

Parent and Family Engagement Policy

School Parent Involvement Policy

School-Parent Compact Sample

Title I Meeting Agenda Evidence

Title I Meeting Attendance Evidence

Title I Meeting Notice Evidence

Cycle 2 - Appropriately Certified Staff, Targeted Assistance & Schoolwide

Prepare:  Gather the following information or documents

• Sample(s) of the LEA’s Four Week Letter
• Sample(s) of the LEA’s Parents’ Right to Know Letter/Notification
• Whether the LEA runs Targeted Assistance or Schoolwide Programs

*This cycle includes a Criteria Question.  The LEA’s response will generate the appropriate forms being loaded as part of the LEA’s Data Collection.

Resources

Parents Right to Know Statute

Evidence Documents

Four Week Letter Template

Parents Right to Know Template

Cycle 3 – LEA Integrated Action Plan

Prepare:  Gather the following information or documents

• Name, content area, grade, school of each classified and certified funded using Title I funds
• LEA’s Integrated Action Plan Procedures

Resources

The Five Factors for Title I Expenditures

Title Food Policy

Assemble LEA Planning Team

Developing Stakeholder Relationships to Support School Programming

LEA District Summary

LIAP Program Requirements

Evidence Documents

Title I Certified Staff List

Title I Classified Staff List

Title I LIAP Procedure Template

Cycle 4 - Comprehensive Programmatic Monitoring

Cycle 4 Monitoring Website

Cycle 5 - Gifted Education and Cycle 4 Follow-up

Prepare:  Gather the following information or documents

• LEA’s board approved Gifted Education Scope & Sequence

*This cycle includes a Criteria Question.  The LEA’s response will generate the appropriate forms being loaded as part of the LEA’s Data Collection.

Resources

AZ Gifted Education Statutes and Administration Code

State Board Gifted Test List

Evidence Documents

Gifted Scope and Sequence Template

Cycle 6 - Equitable Service & Professional Development

Prepare:  Gather the following information or documents

• LEA’s Equitable Service Consultation Procedures if applicable
• Sample Consultation Agenda(s)
• LEA’s Professional Development Plan

*Exempt LEAs will check a box on the online form (C6-02) and proceed to the last task

Resources

Updated Non-Regulatory Guidance

Sample Agenda Topics for Year Long Consultation Meetings

Suggested Timeline for Consultations

Five Critical Areas of Professional Development Evaluation

Guidance on Professional Learning Opportunities

Learning Forward Standards for Professional Learning

Non-Regulatory Guidance on Professional Learning

Evidence Documents

Sample Consultation Agenda Template

Timely and Meaningful Consultation

Professional Development Guiding Questions