Professional Registration 

For a limited time Arizona's 2024 IDEA Conference Professional Registration 2—active from August 1, 2024, and will remain open until the section is full or until August 9. Please log into the Arizona Professional Learning & Development (APLD) application. Once you are logged in, search for the section called 2024 IDEA Conference Professional Registration 2.

For detailed steps to complete registration, please use the APLD Learner Guide. As a reminder, each person registering in APLD will need an ADEConnect account. 

 Lodging

The conference room block rate for Arizona’s 2024 IDEA Conference is $229/night (not including taxes) for the nights of the conference (Tuesday, September 3, 2024–Thursday, September 5, 2024, rooms are not available Friday, September 6, 2024). Make your reservation at the JW Marriott Desert Ridge Resort’s conference website or call the Reservations Center at 1-888-236-2427. The last day to book at the conference rate is August 14, 2024.

The conference room block rate for Arizona’s 2024 IDEA Conference is $229/night (not including taxes), which exceeds the state rate of $156/night. This price may mean that your organization will not reimburse the full amount of your lodging expenses unless you request an exception prior to the conference. Participants are encouraged to clarify any lodging reimbursement policies with their respective employer.

Typically, when rooms at a conference hotel are contracted at a higher rate than the State allowable nightly rate, supplemental documentation may be necessary to request an exception. Please use this document to support an exception.

 How do I register for the conference?

Professional Registration:
Professional registration for the 2024 IDEA Conference will be available from May through July 31, 2024, and costs $575 per participant. Registration and payment for professional registrants must be completed in one of the following sections in the Arizona Professional Learning & Development (APLD) application:

2024 IDEA Conference Professional Registration 1—active from May until capacity has been reached. 

To be directed to the sections via the provided links, you must log in to APLD. If you are not logged in, you will see a screen prompting you to register for an ADEConnect account.Interested participants must have an ADEConnect account to complete registration. For more information about APLD, including frequently asked questions, please visit the ADE Professional Learning & Development web page. See the APLD Learner Guide for detailed steps to complete registration.
Please note: Immediately after registering in APLD, you will receive an email stating that your registration is "PENDING" verification of the purchase order or check. Once the verification process is complete, you will receive another email stating that your registration is “CONFIRMED.” The confirmation email secures your spot for the conference.

Save My Seat:
Save My Seat registration should be used by those districts and agencies that will not be able to create purchase orders (POs) until after July 1, 2024, and/or do not have each learner's name and unique email address at the time of registration. The cost per participant is $575. Please submit your Save My Seat request before the form closes on June 30, 2024. Once the form closes, additional instructions will be emailed to complete registration and payment for each participant. Please refrain from using the professional registration sections in APLD to register and pay for Save My Seat individuals, as doing so can disrupt and delay processing these individuals.

How do vendors/exhibitors register for the conference?

Vendors/Exhibitors must apply for a booth at the conference by June 2, 2024. A limited number of in-person tables will be available. Space is not guaranteed, and table selections will be based on agency priority. Booth fees are either $750 without electricity or $1000 with electricity and cover the attendance of two (2) booth staff, including meals.

Once applications have been reviewed, a supplemental form will be due by June 30, 2024, for those vendors/exhibitors who have been accepted. Finally, instructions for submitting payment by July 31, 2024, through the Arizona Professional Learning & Development (APLD) application, will be emailed to the designated contact person.

 How do presenters register for the conference?

Presenters were selected through the Call For Papers application, which closed March 31, 2024. The primary contact for the selected presentations will be emailed instructions to finalize registration and payment, due by July 31, 2024, through the Arizona Professional Learning & Development (APLD) application. Fees vary based on each presenter’s attendance and participation on each conference day and range from free to $350.

 How do I pay for conference registration?

Payment must be submitted by credit card, check, purchase order, or interagency transfer (Internal Exchange Transaction or IET) through the Arizona Professional Learning & Development (APLD) Application.

Please note: Immediately after submitting payment in APLD, you will receive an email stating that your registration is "PENDING" verification of the purchase order or check. Once the verification process is complete, you will receive another email stating that your registration is “CONFIRMED.” The confirmation email secures your spot for the conference.

For those registering under the Save My Seat, Vendors/Exhibitors, or Presenters categories, please do not submit payment until you receive the emailed instructions. Below are outlined instructions for the different participation categories:

Professional Registration:

The conference registration fee for professionals is $575 per person. Payment will be accepted at the time of registration through the Arizona Professional Learning & Development (APLD) application. Please use the appropriate link below to register and pay:

2024 IDEA Conference Professional Registration 1—active from May through June 30, 2024

To be directed to the sections via the provided links, you will need to log in to APLD. If you are not logged in, you will see a screen prompting you to register for an ADE Connect account.

Save My Seat:

The conference registration fee for professionals on the Save My Seat list is $575 per person.  Payment for individuals on the Save My Seat list will be collected through the Arizona Professional Learning & Development (APLD) application. The primary contact and those whose names were provided for the Save My Seat request will be emailed after July 1, 2024, with instructions for submitting registration and payment through APLD by July 31, 2024. Please refrain from using the professional registration sections to register and pay for Save My Seat individuals, as this can disrupt and delay processing.

Vendors/Exhibitors:

The vendor/exhibitor booth fee is either $750 without electricity or $1000 with electricity and covers the attendance of two (2) booth staff, including meals. Instructions for submitting payment through the Arizona Professional Learning & Development (APLD) application will be emailed to the primary contact, with payment due by July 31, 2024.

Presenters:
Fees vary based on each presenter’s attendance and participation on each day of the conference and range from free to $350. Payment will be collected through the Arizona Professional Learning & Development (APLD) application and is due by July 31, 2024. Each presenter will be emailed instructions on submitting payment.

 How do I access the Arizona Professional Learning & Development (APLD) application through ADE Connect?

Interested participants must have an ADE Connect account to access APLD.

If you are directed to a screen with “Registration” in large blue letters, followed by “Already Have an Account?” located at the center of the screen,  this is in relation to registration for your ADE Connect account. You do have to register for an ADEConnect account to access the Arizona Professional Learning & Development (APLD) application.

If, upon registering through this screen, you receive a message that you are already registered, then you need to select the “Already Have an Account?” option to continue. Please note that this message does not mean you are already registered for the conference; it means you have already registered your ADE Connect account. Please log in using your credentials.

Please see the APLD Learner Guide for detailed steps to complete registration.

For more information about APLD, including frequently asked questions, please visit the ADE Professional Learning & Development page. 

 How do I reserve slots for the conference if I cannot get a Purchase Order (PO) until after July 1? 

We understand that some districts and agencies will not be able to create purchase orders (POs) until after July 1, 2024, and/or they do not have each learner's name and unique email address at the time of registration. We offer a Save My Seat request for these instances, which will close on June 30, 2024. Once closed, the primary contact for the Save My Seat request will be emailed with instructions on how to submit registration and payment for each employee’s name and provide their unique email. Registration and payment must be received in APLD by July 31, 2024, or the seats will be released.

Each participant must have an ADEConnect account to be able to complete registration and to submit payment in APLD. We encourage you to be proactive and to prepare the accounts for those not already in the ADEConnect and APLD systems. Please see the APLD Learner Guide for detailed steps on setting up a new user in ADEConnect.

Please refrain from using the professional registration sections in APLD to register and pay for Save My Seat individuals, as this can disrupt and delay processing. 

Email the IDEA Conference inbox if you have any questions about this process.

 Can I submit a Purchase Order (PO) with placeholder information? 

Accounting will not accept purchase orders that contain placeholder information.

PO's must be signed and meet the ADE Finance Payment Terms & Conditions.
Remit to: Arizona Department of Education
1535 W Jefferson Street, Bin #01
Phoenix, AZ 85007
Copy of the invoice and/or documentation should be included

The following information will be reviewed for completeness before a PO is approved:

1. Event Name: 2024 IDEA Conference
2. Event Dates: September 4 - September 6, 2024
3. Participant names: each full name must be provided and placeholder info will not be approved
4. Event cost: cost per attendee and total
5. Signature of Approval

Registration must match the PO details. If anything is missing Accounting will reject the registration and the participant(s) will need to re-register for the event. If you do not have the names of the individuals attending, please submit a Save My Seat request for those names.

 Will you offer bulk registration?

Yes, school/agency staff can complete bulk registration. Each registered participant must have a unique email and an ADEConnect account. Use the Bulk Nominate feature in APLD.  See the APLD Learner Guide for detailed steps.

 How do I request ADA accommodations and identify special dietary requirements in APLD?

Before registering for the conference, please update your APLD Learner Profile to ensure that accommodation requests are included in all future APLD course registrations. To update your APLD Learner Profile, visit the APLD website and log into your account. On your Learner Dashboard, click Edit Account, respond to the Special Accommodations and Dietary Requirements questions, and then click Save. Please visit the ADE Professional Learning and Development page for more information about APLD, including frequently asked questions.

How do I reserve a hotel room for the conference rate? 

The conference room block rate for the 2024 IDEA Conference is $229/night (not including taxes) for the nights of the conference (Tuesday–Thursday nights, rooms are not available Friday). To make your reservation, visit the hotel's reservations web page or call the Reservations Center at 1-888-236-2427. The last day to book at the conference rate is August 14, 2024. 

 What is the difference between using a debit or credit card upon arrival? 

They would both be authorized for the same amount (room nights + incidentals); the debit card would be charged, whereas the credit card would only be approved. If there were no charges beyond the authorization, the funds on the debit card would take longer to return to the card than the credit card. 

 What is the deadline for canceling my hotel reservation?

Any cancellations must be made seven days prior to the scheduled arrival date.

 Will there be a charge for guestroom Internet? 

Guest room internet will be provided complimentary to Marriott Reward Members. Non-members will be charged a discounted rate of $6.00 per room per night. If interested, learn more about Marriott Bonvoy Rewards.