On this page is guidance on completing the federally required Annual Performance Report (APR), including regularly updated guidance on the new Government Performance Results Act (GPRA) measures that are reported in the APR.
Click Here for the Annual Performance Report Page
The 21st CCLC Program At-A-Glance form is completed by the grant site by September 1 of each year. This communication template is an overview of the program objectives from the originally awarded grant application.* This document should be kept readily available with the required records. Sites are encouraged to use this as a tool to communicate with stakeholders the purpose and objective of the 21st CCLC grant in user-friendly template.
*Any changes from the original application must be approved by ADE in GME before they become official.
21st CCLC Program At-A-Glance Template (PDF)
The tool should be reviewed and updated annually for minor revisions and submitted to your 21st CCLC program specialist by the due date on the chart above.
All Arizona 21st CCLC grantees must submit an annual Site Evaluation Report which assesses their own compliance with grant requirements and the strength of their programs’ impact on their own 21st CCLC grant objectives. Results should be made available to the public upon request.
Site Evaluation Documents Program Year 2021-2022
21st CCLC Site Evaluation Report 2020-2021 Template (Word)
Optional - The Site Evaluation template can be used as a continuous improvement planning tool to monitor and discuss progress on grant objectives throughout the year in preparation for the Site Evaluation Report.
*See the calendar above for the 21st CCLC due date.
All Arizona 21st CCLC grantees must submit a Summary of Classes Report twice a year by email to their ADE 21st CCLC program specialist. This Report provides a snapshot of recent 21st CCLC activities and the number of students served using the report template and guidance provided in the link below.
Summary of Classes Report Template 21-22 (Excel)
*See the calendar above for the 21st CCLC due date.
21st CCLC student level daily attendance data is entered into each site’s Student Information System (SIS), the same system school sites use to report school day attendance. This data is submitted through the SIS into the AzEDS system, NOT SENT VIA EMAIL. Sending student level data via email is a violation of FERPA.
Student Attendance & SIS FAQ's
Continuing Applications for 21st Century Community Learning Centers include the following:
FY22 Continuing Application See the links below for Continuing Application guidance and a Word version of the Continuing Application that can be used to build the application prior to entering it online for the Fiscal Year 2022 Continuing Application in Grants Management Enterprise (GME):
21st CCLC FY2022 Continuing Grant Application (Word Version)
Note: Once the Continuing Application is approved, reimbursement payments can be processed after the start of the fiscal year and in accordance with the requested budget. 21st CCLC funds are not allowed to be carried over from one fiscal year to the next.
The FY22 Continuing Application will be available in the Grants Management System on March 1, 2021.
*See the calendar above for the 21st CCLC due date
Application Revisions are completed online in the ADE Grants Management system ADE Connects system at https://gme.azed.gov/.
An application revision is a request for a change in the approved grant application. See the table above for the last day for annual application revisions.
Fiscal Agents must submit reimbursement requests on a regular basis.
Additional information regarding Reimbursement Requests are located in the Grants Management Resource Library > GME User Reference Guides > Reimbursement Requests. https://gme.azed.gov/DocumentLibrary/Default.aspx?ccipSessionKey=636675359669599699
For additional questions the Grants Management Team can be reached by email at [email protected] or by calling the hotline:
Grants Management Hotline – 602.542.3901
• Technical Support and Training Assistance – Option 1
• Fiscal Questions (CRs and RRs) – Option 2
• Fiscal Monitoring – Option 3
*See the calendar above for the 21st CCLC due date.
All 21st CCLC grantees’ fiscal officers are highly encouraged to submit an annual Completion Report on the actual expenditures for the grant within 60 days of the project fiscal end date. 21st CCLC funds are not allowed to be carried over from one fiscal year to the next. (The 21st CCLC grant is on a July 1 – June 30 fiscal year.)
*Completion Report is always due 90 days after the end of the fiscal year.
For additional questions the Grants Management Team can be reached by email at [email protected] or by calling the hotline:
Grants Management Hotline – 602.542.3901
• Technical Support and Training Assistance – Option 1
• Fiscal Questions (CRs and RRs) – Option 2
• Fiscal Monitoring – Option 3
*See the calendar above for the 21st CCLC due date.
EMAC in ADE Connect Access- PDF - As 21st CCLC transitions to collecting state and federal required reporting in the Educational Monitoring, Assistance, and Compliance (EMAC) system, it is important for any person responsible for 21st CCLC documentation and report submission has access to EMAC through ADE Connect. This resource will provide you with the steps you will need to follow in order to gain access to EMAC to be able to submit 21st CCLC Required Reporting.
This 21st CCLC EMAC 101 virtual training is for 21st CCLC Year 1 site leaders NEW to using the EMAC application. It will assist site leadership in accessing EMAC in order to complete the monitoring and reporting requirements for the 21st CCLC in EMAC.
21st CCLC EMAC 101 Training Video Recording
21st CCLC EMAC 101 training slides are available as a PDF document: 21st CCLC EMAC 101 Training Slides
To support FY22 21st CCLC Year 1 sites in submitting required reporting documentation in EMAC, a 21st CCLC EMAC PAG virtual training is scheduled for September 20th at 3:00pm (MST).
This training is for all 21st CCLC Year 1 site leaders who are responsible for submitting Required Reporting documentation to their assigned 21st CCLC Education Program Specialist. This training will provide the steps on how to upload the completed Program At-A-Glance (PAG) in EMAC. If you are new to using the EMAC system, it is recommended that you attend the 21st CCLC EMAC 101 training prior to this EMAC PAG training.
To register for the September 20th 21st CCLC EMAC PAG training click on the link below.
Optional 21st CCLC EMAC PAG Office Hours will be held to provide 21st CCLC Year 1 site leaders with technical assistance in submitting their 21st CCLC Program A-A-Glance (PAG) in the EMAC system. These office hours are not trainings, but rather an opportunity to drop in and ask any questions you have about using EMAC.
9/27/21 11:15am -11:55am Click here to join the meeting
9/27/21 4pm-4:40pm Click here to join the meeting
10/1/21 1pm-1:40pm Click here to join the meeting
10/5/21 9:15am-9:55am Click here to join the meeting
10/5/21 4pm-4:40pm Click here to join the meeting
10/13/21 3pm-3:40pm Click here to join the meeting
Below are EMAC Guides for Submitting 21st CCLC Program At-A-Glance in EMAC. These are dependent on the user role you have been granted in EMAC.
