Required Reporting
21st CCLC Required Reporting Calendar 2024-2025 PDF
Subgrantees shall prepare and submit all reports required by the Arizona Department of Education in a timely and accurate manner.
Nita M. Lowey 21st Century Community Learning Centers (21st CCLC) Reporting Resources
The United States Department of Education (ED) requires all 21st CCLC subgrantees to enter Summer and Academic Term data for submission to the U.S. Congress. The data collection application (21st CCLC APR) is available in the Arizona Department of Education (ADE) Connect portal.
APR Guidance and Templates
APR Guidance Documents
| Guidance | Links to Guidance PDF/Word Documents |
|---|---|
| 21st CCLC APR Guide for Reporting V 3.0 | 21st CCLC APR Guide for Reporting V 3.0 |
| 21st CCLC APR Data Reporting System Guide | 21st CCLC APR Data Reporting System Guide |
| 21st CCLC Student Attendance Guidance | Attendance Guidance |
APR Template Links
| TEMPLATES | Fillable pdf LINK | word doc link |
|---|---|---|
| APR Teacher Survey | 21st CCLC APR Teacher Survey Template - fillable PDF | 21st CCLC APR Teacher Survey Template - WORD Doc |
| APR Overview Of Grantee | APR Overview Of Grantee Template-fillable PDF | APR Overview Of Grantee -WORD Doc |
| APR Partnerships | APR Partnerships Template-fillable PDF | APR Partnerships -WORD Doc |
| APR Activities | APR Activities Template-fillable PDF | APR Activities-WORD Doc |
| APR Staffing | APR Staffing Template-fillable PDF | APR Staffing-WORD Doc |
| APR Family Engagement | APR Family Engagement Template-fillable PDF | APR Family Engagement Template -WORD doc |
APR 2024 Training Series
| Training | Video link |
|---|---|
| APR Training-Part 1-March 31st & April 4th, 2025 | APR Training-Part 1: Getting Started with Process Data |
| APR Training-Part 2-April 8th & 9th 2025 | APR Training - Part 2: Activities & Student Data |
For any questions please contact: [email protected]
EMAC is an application in the ADE Connect portal and is used to collect state-level 21st CCLC reporting documentation.
All EMAC users should be assigned to the 21st CCLC State Level Programmatic Reporting monitoring program.
The following reports should be submitted through this monitoring program in EMAC:
- Program At-A-Glance (PAG)
- Summary of Classes I and II (SOC)
- Site Evaluation Report
Additionally, all EMAC users who will receive a Site Monitoring Visit will need to be assigned to the 21st CCLC Site Monitoring Visit monitoring program.
This monitoring program includes the tasks where you will submit evidence, as requested by your Education Program Specialist.
Please refer to the EMAC User Guide or the Exploring EMAC Module for directions on access and assignment in EMAC.
EMAC Guidance Documents
21st CCLC Program-At-a-Glance User Guide
21st CCLC Summary of Classes (SOC) Report Guidance for EMAC Users
21st CCLC Site Evaluation Report Guidance for EMAC Users
EMAC Training Videos & PDF's
| Title | video link | slide deck pdf |
|---|---|---|
Exploring EMAC Module This training is for 21st CCLC site leaders NEW to using the EMAC application and will focus on the basic functions of EMAC. It will include the necessary tools, directions, and initial steps to assist sites in completing the state-level programmatic monitoring and reporting requirements for the 21st CCLC in EMAC. | Exploring EMAC Video Link | Exploring EMAC Slide Deck |
21st CCLC Summary of Classes (SOC) Module This training will provide all 21st CCLC site leaders with the information necessary to complete and submit the reporting requirement. SOC I and II can be found in EMAC under the 21st CCLC State Level Programmatic Reporting monitoring program. | Summary of Classes Training Module (video) | Summary of Classes (SOC) Training Module Slide Deck |
21st CCLC Site Evaluation Report Module This training will provide all 21st CCLC site leaders with the information necessary to complete and submit the online forms for the 21st CCLC Site Evaluation Report in the EMAC under the 21st CCLC State Level Programmatic Reporting monitoring program. | Site Evaluation Video Link | Site Evaluation Slide Deck |
For any questions please contact: [email protected]
Program At-A-Glance (PAG) - annually
All Arizona subgrantees must submit an annual Program-At-A-Glance (PAG) report. This report is an overview of the program objectives from the originally awarded grant application. Any changes from the original application must be approved by the Arizona Department of Education in the Grants Management Enterprise (GME) system before they become official.
This document should be kept readily available with the required records. Subgrantees are encouraged to use this report as a tool to communicate with stakeholders the purpose and objective of their 21st CCLC grant.
The Program At-A-Glance report will be completed as an online form in EMAC, by the due date on the reporting calendar.
This report is submitted through EMAC., please refer to the EMAC Tab for more guidance on PAG/SOC/Site Evaluation reporting.
Summary of Classes (SOC) Report biannually
All Arizona 21st CCLC subgrantees must submit a Summary of Classes (SOC) Report twice a year via EMAC. This report provides a snapshot of recent 21st CCLC program activities and the number of students served.
This report is submitted through EMAC., please refer to the EMAC Tab for more guidance on PAG/SOC/Site Evaluation reporting.
Site Evaluation Report - annually
All Arizona 21st CCLC subgrantees must submit an annual Site Evaluation Report which assesses their own compliance with grant requirements and the strength of their program’s impact on their own 21st CCLC grant objectives. Results should be made available to the public upon request.
The Site Evaluation report can be used as a continuous improvement planning tool to monitor and discuss progress on grant objectives throughout the year.
This report is submitted through EMAC., please refer to the EMAC Tab for more guidance on PAG/SOC/Site Evaluation reporting.
Student Attendance-weekly
All Arizona 21st CCLC subgrantees must submit student-level attendance data into each site’s Student Information System (SIS) on a weekly basis. As a reminder, student-level data should never be shared via EMAIL as it is a Family Educational Rights & Privacy Act (FERPA) violation. Please read the Student Attendance Guidance to understand how best to set up and enter attendance data into your SIS.
