Pursuance to A.R.S. §15-913.01, the County Jail Detention payment is meant to help fund education programs for students under the age of 18 who are in county jail detention centers. To receive this annual payment, the appropriate county officials will need to fill out the below forms:

• FY2027 County Jail Claim Form
• FY2027 County Jail Attendance Report Form

Pursuant to A.R.S. §15-913, the County Juvenile Detention payment is meant to help fund education programs for students under the age of 18 who are in county juvenile detention centers. To receive this annual payment, the appropriate county officials will need to fill out the below forms:

• FY2027 County Juvenile Claim Form
• FY2027 County Juvenile Attendance Report Form

Pursuant to A.R.S. §15-365(E), this payment is meant to fund special small district service programs, which is established by a county school superintendent, that are designed to meet the special needs of a school district with a total student count of fewer than 600 for administrative assistance and specialized services. To receive this annual payment, the appropriate county officials will need to fill out the claim form below:

• County Small School Services Claim Form - FY26 Small School
• The FY2027 County Small School will be Memo 27-006

Pursuant to A.R.S. §15-1001.B, the Unorganized Territory Transportation payment is meant to help fund a county school reserve fund for transportation of school children to and from unorganized territories to school districts of children who are eligible to receive state aid. To receive this quarterly payment, the appropriate county officials will need to fill out the claim form below:

• FY2027 Unorganized Territory Transportation Claim Form

All fields in this form are required. If DOR Entity ID and DOR entity name are unknown, please leave blank. Email Excel file to School Finance Payment Team at [email protected] by June 30th. 

• Certificates of Educational Convenience (CEC) Countywide List

• The Government Property Excise Tax Lease will be Memo 27-007

• Apache County Government Lease Excise Tax Entry Form
• Cochise County Government Lease Excise Tax Entry Form
• Coconino County Government Lease Excise Tax Entry Form
• Gila County Government Lease Excise Tax Entry Form
• Graham County Government Lease Excise Tax Entry Form
• Greenlee County Government Lease Excise Tax Entry Form
• La Paz County Government Lease Excise Tax Entry Form
• Maricopa County Government Lease Excise Tax Entry Form
• Mohave County Government Lease Excise Tax Entry Form
• Navajo County Government Lease Excise Tax Entry Form
• Pima County Government Lease Excise Tax Entry Form
• Pinal County Government Lease Excise Tax Entry Form
• Santa Cruz County Government Lease Excise Tax Entry Form
• Yavapai County Government Lease Excise Tax Entry Form
• Yuma County Government Lease Excise Tax Entry Form

• Payment 1 (June 20, 2025 Appropriation)
  • Apache County
  • Cochise County
  • Coconino County
  • Gila County
  • Graham County
  • Greenlee County
  • La Paz County
  • Maricopa County
  • Mohave County
  • Navajo County
  • Pima County
  • Pinal County
  • Santa Cruz County
  • Yavapai County
  • Yuma County

• Payment 2 (July 1, 2025 Appropriation)
  • Apache County
  • Cochise County
  • Coconino County
  • Gila County
  • Graham County
  • Greenlee County
  • La Paz County
  • Maricopa County
  • Mohave County
  • Navajo County
  • Pima County
  • Pinal County
  • Santa Cruz County
  • Yavapai County
  • Yuma County

• Fiscal Year 2026 CEC A, B, and Actuals

• Fiscal Year 2026
  • Apache
  • Cochise
  • Gila
  • Graham
  • Greenlee
  • Maricopa
  • Mohave
  • Navajo
  • Pinal
  • Santa Cruz
  • Yavapai
  • Yuma 

• Fiscal Year 2026
  • Mohave
  • Pinal
  • Yavapai
  • Yuma

• Fiscal Year 2026 Prop123 Payment 2
• Fiscal Year 2026 FRPL One-Time Supplement Payment 2
• Fiscal Year 2026 DAA One-Time Supplement Payment 2

• Fiscal Year 2027

• School Finance County Reports

Description:

This training video will give you an overview of the new Charter Estimated Counts application and how to upload your data using the template within the application.

Supporting Material:

• Please download CEC Webinar FY22

Description: 

In this video we will introduce you to School Finance Teams. How to ask for help and find resources within School Finance. We will discuss creating an Entity with School Finance and give a brief overview of how to submit student data via AzEDS. The Payments Team will discuss payment cycle and review payment reports such as the CHAR55. The Budgets Team also joins and provides detailed information on Charter Budget uploads and tips and trick to submitting Charter Budgets via Common Logon.

Supporting Material:

• Please download: New Charter Training FY22 - 1st Session

Description:

This video provides an introductory view of the student data collection process and the reports created in this phase (TRANS10 and TRANS15). We recommend this video for new student data coordinators, registrars, and reconciliation personnel.

Supporting Materials:

• You may download the accompanying presentation slides here.

Description:

This video provides an introduction to these student data verification reports: STUD10, STUD15, STUD72, SPED10, and ELL10. These reports allow the LEA to see the data that has been uploaded to AzEDS. The reports are highly relevant to reconciling data and troubleshooting Integrity errors. We recommend this video for new student data coordinators, registrars, and reconciliation personnel.

Description:

This video provides an introduction to the next series of student data verification reports: DRP10, ABSATT10, MEM10, CAL10, and CAL15. These reports allow the LEA to see the data that has been uploaded to AzEDS. The reports are highly relevant to reconciling data and troubleshooting Integrity errors. We recommend this video for new student data coordinators, registrars, and reconciliation personnel.

Description:

School Finance and AzEDS IT demonstrated the AzEDS Calendar feature and reports in a School Finance Friday webinar.

Description:

This video provides an introduction to the INTEG15 and INTEG35 reports, a break down of which Integrity errors affect membership, and the FY20 top 10 Integrity errors with troubleshooting tips. These reports allow the LEA to view data that has passed or failed the Integrity rules. These reports are critical to reconciliation of student data to ensure proper funding. This video is recommended for all data coordinators, registrars, and reconciliation personnel.

Description:

A comprehensive guide on the reports related to funding for School Districts and Charter Districts. This training video is important for Data Coordinators and Business Managers.

Description:

This training video will walk you through the new features for both Charter Payment Reports (BSA 55-1 & BSA 64-1).

Supporting Material:

• Please download New Charter Payment Reports

Description:

This training video will walk you through the new features for both District Payment Reports (BSA 55-1 & BSA 64-1).

Supporting Material:

• Please download New District Payment Reports

Description:

This webinar is designed to advise school districts of the new process to request a cash advance of state aid, and show them how to do so in the new payment system.

Supporting Material:

• Please download Cash Advance Slides
• Please download Cash Advance FAQ

Description:

This video reviews the new SDER Application in ADEConnect.

Supporting Material:

• Please download SDER ADE Connect Application 

Description:

This presentation will review the new transportation applications in ADEConnect for FY22.

Supporting Material: 

Transportation FAQ for Data Submission

Transportation Application Manual edited 6/16/2022

Description:

This webinar is an overview of the School Finance Small School Transportation Adjustment new user interface. We will introduce the new user interface, the user role needed to access it, and go over submitting and tracking your application.

Supporting Material:

• Please download Small School Transportation Adjustment PDF slides

Description:

This video provides a comprehensive guide to AzEDS ADM reports that can be used to reconcile student data with a review of the columns within the ADM15 that should be considered in this process. We provide a list of questions you should ask yourself before rolling over your SIS and closing out the fiscal year along with tips on end of year reconciliation. There is also a review of the A.R.S. 15-915 posted guidance and how to properly submit a request for data correction. This video is recommended for all data coordinators, registrars, and reconciliation personnel.

Description: This presentation provides an overview of the new School Finance Budget System. This presentation will review the purpose of the new system, changes between the new system and Common Logon, and how to obtain access.

Description: This presentation provides a step-by-step guide about how to update contact information in the new Budget System.

Description: This presentation provides a step-by-step guide about how to upload files in the new Budget System. The presentation will also review how to understand the file submission process, such as the status of the submitted file and the layout of the website page.

Description: This presentation provides an overview of how due dates and submission windows will function within the new Budget System. This presentation provides a voiceover and graphics to help you better understand how due dates and the submission windows will work in the new system.

This chapter outlines the structure and submission requirements for a calendar to meet statutory requirements and comply with Integrity rules. 

• School Finance Manual [A] Defining the Instructional Calendar
• Calendar Integrity Reference Guide 

This chapter outlines the statutory age requirements for funding, enrolling students in pre-K, and when a child is excused from enrollment. 

• School Finance Manual [C] Age Requirements & Validation for Funding updated 5/27/25

This chapter outlines the procedures for maintaining student attendance records to meet audit requirements. 

• School Finance Manual [D] Compilation & Maintenance of Student Records

This chapter provides guidelines and procedures for reporting student membership data and details for calculating the student's full-time enrollment (FTE) status to AzEDS.

• School Finance Manual [E] Reporting Student Membership

For information related to Instructional Time Models, please refer to this document: School Finance Initial Guidance on H.B. 2862 for SY 2021-2022.

This chapter provides guidelines and procedures regarding defining excused absences and the effect of excessive absences on funding.

• School Finance Manual [G] Defining Excused Absences - updated 2-23-26 (paused NFI on 2-23-26)

The purpose of this guideline is to guide to school districts for completing the Transportation Route Report and Vehicle Inventory Report, to assist school districts in determining the types of transportation miles that are eligible for funding according to statute and the Arizona Department of Education (ADE) policy, to provide records maintenance guidelines, and to provide compliance requirements as authorized by statute and ADE policy.

• School Finance Manual [J] Transportation, effective FY 2026

The AOI Participation manual guides reporting student membership data for Arizona Online Instruction (AOI) programs. The guidance includes student Full-Time Equivalent (FTE) calculation and documentation requirements. School Finance

• Manual [K] Arizona Online Instruction Issued 9-2024

This chapter provides definitions, procedures, and details for submitting data to CTEDs. 

• School Finance Manual [L] Career Technical Education District  updated 8-13-26

This guideline clarifies whether the effective date of a sponsor-approved enrollment cap amendment will be the first day of the fiscal year in which the amendment is approved or the first day of the subsequent fiscal year.

• SF-0001 Enrollment Cap Amendments Issued 7-1-14

• Homebound Instruction - Modified 04-10-2024

This chapter provides guidelines and procedures regarding reporting a student with a Homebound need to AzEDS. This guidance also outlines the department's definition of home-based, homeschooled, and homebound.

The following guidelines are no longer accurate and have been replaced with a School Finance Manual chapter found above. These links remain for reference to prior year practices only.

• Non Fundable Intervals (NFI) Frequently Asked Questions - updated 10/07/2025 - PAUSED as of 2/20/2025
• Understanding Non-Fundable Intervals Presentation -  webinar 11/12/2025 PAUSED as of 2/20/2025

Resource video: This video provides further examples of students with excessive absences that may result in a non-fundable ADM interval. The examples shown in the video aim to provide clarity and are not exhaustive of all potential scenarios.

Webinar Video Recording - Understanding Non-Fundable Intervals 11/12/2025

• GE-17 First Day Absences Issued 7-07 - Included in Reporting Student Membership guidance, Sec E-3a
• School Finance Manual [G] Defining Excused Absences - updated 5/12/25 Archived 10/07/2025
• SF-0002 Transportation Guideline Issued 7-1-14 (to be archived 07/15/25, FY2025)
• School Finance Manual [C] Age Requirements & Validation for Funding Archive 5/27/25
• School Finance Manual [L] Career Technical Education District  -Archive 5-15-25 
• School Finance Manual [G] Defining Excused Absences (formerly EX-1) Archive 5-12-25 (Please keep in mind that School Finance processes that generate non-fundable ADM intervals for students who accumulate excessive absences will not be enforced for FY23.)
• EX-1 Excused Absences Issued 11-18-09
• GE-20 Absence Reporting Issued 7-1-13
• GE-18 Instructional Hours and Programs Issued 7-1-13 - Archived August 2020
• School Finance Manual [L] Career Technical Education District - Archived August 2022
• GE-19 Passing Time Issued 7-1-13 - Passing Time guidance is now part of Reporting Student Membership
• SF-0003 AOI Participation Modified 9-23-19 - Archived 2025
• School Finance Manual [C] Age Requirements & Validation for Funding - updated UE comment per ESS Guidance, Archived January 2025

This chapter guides Integrity, a set of rules defined by the Arizona Department of Education (ADE) business and the Arizona Revised Statutes (A.R.S.). Integrity runs on student data that has passed through the Application Programming Interface (API) into AzEDS. A report (INTEG35) is generated nightly to show the results of Integrity processing on submitted school tracks/calendars. 

• Please refer to the AzEDS Reference page and navigate to the "Integrity Rules Reference" section for detailed information on each Integrity Rule. This guidance also provides contact information for resolving any errors encountered.
• School Finance owns the following integrity errors: 10XXX, 20XXX, 80XXX, and 90XXX. To request assistance in resolving these Integrity Errors, please submit a HelpDesk ticket.

This document outlines the process for submitting estimated student counts to School Finance at the start of each school year. Pursuant to A.R.S. § 15-185(B)(2), the student count of a charter school shall be determined initially by using an “estimated count” based on the actual registration of pupils before the beginning of the school year. 

• Charter Estimated Counts Manual This version was updated on 6/15 to align column headers in section B-2 with the column headers in the downloadable template.

Entity Profile Change requests for existing districts (such as changes to address, grades served, mission statements, etc.) are submitted through the HelpDesk ticketing system. 

See Entity Profile Request instructions here: Entity Profile Request Instructions

**For NEW charters or districts that do not have access to HelpDesk, this form can be requested by emailing [email protected]. 

A.R.S. § 15-915 defines the ability to correct prior-year data that impacts state-aid or budget capacity. This document provides detailed guidance on how to request a prior-year data correction for transportation data, student data, and budgets/Annual Financial Reports.  

• Guidelines for Requesting Prior Year Corrections to State Aid or Budget Capacity (A.R.S. § 15-915) updated 8/24/2026

This document explains how to use the School District Employee Report (SDER) application in ADEConnect.The primary use of SDER data is to calculate districts' Teacher Experience Index (TEI) pursuant to A.R.S. § 15-941. The TEI calculation may have the effect of increasing budget limits and equalization assistance (state aid) in the subsequent year.

• SDER Manual originally posted 9/15/21, updated 10/7/21

This manual guides districts on how to submit data in the Transportation and Vehicle Inventory application in ADEConnect. Transportation route and vehicle inventory data are used to calculate the Transportation Support Level (TSL) for districts.

• Transportation Manual edited 7/3/25