Average Daily Membership (ADM) is calculated using data submitted in the Arizona Education Data Standards (AzEDS) system. Data capture stores a static copy of ADM every month on the data capture deadline. ADM is the basis of state aid funding. Monthly state aid payments are a percentage of the annual equalization assistance less previous payments year-to-date.
Ensure data is reconciled and free of integrity errors before the monthly data capture dates. Reports are published at School Finance Reports.
The FY 2025 API is available from 06/01/2024 to 07/15/2025.
| Data Capture Deadline, 5 p.m. | To be considered for: | Annual Equalization |
|---|---|---|
| Saturday, June 15, 2024* | Payment on July 22, 2024 | 8.33% |
| Monday, July 15, 2024* | Payment on August 21, 2024 | 16.67% |
| Thursday, August 15, 2024 | Payment on September 23, 2024 | 25.00% |
| Sunday, September 15, 2024 | Payment on October 22, 2024 | 33.33% |
| Tuesday, October 15, 2024 | Payment on November 22, 2024 | 41.67% |
| Friday, November 15, 2024 | Payment on December 20, 2024 | 50.00% |
| Sunday, December 15, 2024 | Payment on January 23, 2025 | 58.33% |
| Wednesday, January 15, 2025 | Payment on February 24, 2025 | 66.67% |
| Saturday, February 15, 2025 | Payment on March 21, 2025 | 75.00% |
| Saturday, March 15, 2025 | Payment on April 21, 2025 | 83.33% |
| Tuesday, April 15, 2025 | Payment on May 21, 2025 | 91.67% |
| Thursday, May 15, 2025 | Payment on June 20, 2025 | 100.00% |
| Tuesday, July 15, 2025 | FY25 Statewide Recalculation | NA |
*Alternative to FY 2025 AzEDS data available for the first two payments only. Districts will be paid based on AzEDS prior-year student counts, which do not apply to Charters. Charter will be paid based on estimated counts submitted via the ADEConnect Charter Estimated Counts application.
Every month ADE uses student data submitted by LEAs to calculate Average Daily Membership (ADM). ADM is used as the basis for state aid funding. LEAs submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment. The API for FY24 will open on 6/1/2023.
| Data Capture Deadline, 5 p.m. | To be considered for: |
| June 15, 2023* | Payment on July 24, 2023 |
| July 15, 2023* | Payment on August 21, 2023 |
| August 15, 2023 | Payment on September 22, 2023 |
| September 15, 2023 | Payment on October 23, 2023 |
| October 15, 2023 | Payment on November 22, 2023 |
| November 15, 2023 | Payment on December 21, 2023 |
| December 15, 2023 | Payment on January 23, 2024 |
| January 15, 2024 | Payment on February 22, 2024 |
| February 15, 2024 | Payment on March 21, 2024 |
| March 15, 2024 | Payment on April 19, 2024 |
| April 15, 2024 | Payment on May 21, 2024 |
| May 15, 2024 | Payment on June 21, 2024 |
| July 15, 2024 | FY24 Statewide Recalculation |
*Districts may be paid based on prior-year student counts or current-year student counts in AzEDS, while Charters may be paid based off Charter Estimated Counts or current-year students counts in AzEDS for the first two payments of the year.
Click here for all FY24 payment cycle-related information: FY24 Monthly Payment and AzEDS Processing Information
Data and Budget Due Dates for School Districts
| Report | Due Date | Contact |
|---|---|---|
| Proposed Budget (approved & uploaded) | July 5 | [email protected] |
| Adopted Budget (approved & uploaded) | July 15 | [email protected] |
| Bus Inventory | July 15 | [email protected] |
| Adopted Budget (uploaded) | July 18 | [email protected] |
| PEA/LEA Calendar Revisions | Prior to student data submissions; no later than August 31 | [email protected] |
| Annual Financial Report | October 15 | [email protected] |
| Affidavit of Publication | Within 30 Days of Publishing | [email protected] |
| Preliminary School District Employee Report (SDER) | October 15 | [email protected] |
| Final Budget Revision (approved by Board) | May 15 | [email protected] |
| Final Budget Revision (uploaded) | May 18 | [email protected] |
| Transportation Route Report | 12 Days after 100th Day in Session | [email protected] |
Data and Budget Due Dates for Charter Districts
| Report | Due Date | Contact |
|---|---|---|
| Federal & State Maintenance and Operations Declaration Form | July 3 | [email protected] |
| Proposed Budget (approved & uploaded) | July 5 | [email protected] |
| Estimated Student Count Enrollment List per SF 21-044 | July 9 | [email protected] |
| Adopted Budget (board approval) | July 15 | [email protected] |
| Adopted Budget (uploaded) | July 18 | [email protected] |
| Fiscal Year LEA Calendar | August 3 | [email protected] |
| Annual Financial Report | October 15 | [email protected] |
| Final Budget Revision (approved by Board) | May 15 | [email protected] |
| Final Budget Revision (uploaded) | May 18 | [email protected] |
