Data capture for the November 22nd payment is 10/15/23 at 5 pm.

Reminder: Payment 5 will be based on data captured that is passing integrity and generating ADM in AzEDS. Actual data in AzEDS will be used to calculate ADM for Payment 5.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS: 

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors 
• STUD10 – validate all students are listed in AzEDS 
• ADM15 – ensure all students expected to generate funding are indicated as fundable 
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type  

Important Note: FY24 Calendars need to be submitted, approved, and certified for ADM and funding to be generated. 

Please submit a School Finance HelpDesk ticket if data assistance is needed.

The School Level AFR forms are now able to be submitted in Budget System. Navigate to this link to access ADE Connect for submission in Budget System.

To access district School Level AFR forms, please use this link and for charter School Level AFR forms, you can access this link.

Please note, to view the “Upload” button in Budget System for the FY23 AFR files, you will need to click on the following radio button located in the top right-hand corner of the submission dashboard:

Also, please be aware that the Budget System will analyze the number of schools in each district and charter. If all schools are not reported, the file will receive a status of “Processed with Warning(s)/Informational” and list the missing CTDS numbers of the schools. This will help verify if a school was accidentally missed.

If a school was missed, please correct the error and reupload the file. Additionally, if more schools were included than there are in EOS, the report will receive a status of “Processed” but the additional data will not be read by Budget System. These same rules will apply to the Results Based Funding and District School By School Deseg AFR forms.

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2024 September BUDG-25 reports have been calculated using the FY 2024 September BSA 55 information.

• District BUDG-25 reports are available to download from this School Finance website. For further instructions on how to navigate the website, please view this Hot Topic.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-75 report will appear.
  • Please note that School Finance has not yet run FY23 BUDG-75 reports.

• District BSA 55 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the September “PDF” button. The September BSA 55 report will appear.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

The School Level AFRs are expected to be released September 29, 2023 after the Auditor General’s office finalizes its updates. You will be able to access these forms on the Auditor General’s website here upon their release.

School Finance will provide a Hot Topic when Budget System is available for these forms to be submitted.

If you have any questions, please contact the Budget Team at [email protected] .

Thank you!

The AFR packet forms are now able to be submitted in Budget System. Navigate to this link to access ADE Connect for submission in Budget System.

Please note that to view the “Upload” button in Budget System for the FY23 AFR files, you will need to click on the following radio button in the top right-hand corner of the submission dashboard:

Please navigate to this link to access the district AFR packets or this link to access the charter AFR packet.

The FY2023 Statewide Recalculation has been completed and a list of results can be seen in the file linked below; Charters and Districts are listed alphabetically.

FY2023 Statewide Recalculation Adjustment

Positive SRC Adjustments will be included in the FY2024 September payment as a lump sum adjustment to FY2024 Equalization on the BSA64 report for September 2023.

Negative SRC Adjustments will be included in the FY2024 September payment as an adjustment to FY2024 Equalization on the BSA64 report for September 2023 and will be taken over the entire fiscal year; 3/12ths taken in September and 1/12th each payment thereafter.

Pursuant to A.R.S § 15-915, hardship requests are available. Please complete the Hardship Application and submit to [email protected] by 9/30/2023.

With the hardship application, a minimum of 75% must be adjusted in FY24 and 25% will be adjusted in FY25. Adjustments will begin with the September payment. Please include all questions regarding these adjustments in your e-mail with the completed form attached. Exceptions for severe scenarios may be made.

Additional adjustments made during the SRC calculation include:

• Remote Instruction Percentage

Questions or concerns regarding the recalculated ADM/SPED should be submitted through a Help Desk School Finance Account Analyst Support Request.

Please see Guidelines for Requesting Prior Year Corrections to State Aid or Budget Capacity (ARS § 15-915)

FRPL:

School Finance has manually calculated final add-on payments for the FY23 SRC FRPL Group B weight in accordance with Laws 2022, Chapter 317. The files below describe the calculation process and details for each district and charter. The additional funding for districts and charters will appear as adjustments to the base support level in the FY23 SRC BSA 55 report.

FY 2023 SRC FRPL Add-on Payment Summary

FY 2023 SRC FRPL Add-on Payment Details

Gifted:

School Finance has manually calculated final add-on payments for gifted students in accordance with Laws 2021, Chapter 404. The files below describe the calculation process and details for each district and charter. The additional funding for districts and charters will appear as adjustments to the base support level in the FY23 SRC BSA 55 report.

FY 2023 SRC Gifted Add-on Payment Summary

FY 2023 SRC Gifted Add-on Payment Details

The School District Employee Report (SDER) On-Line Application is now open to accept employee data. This application is accessible through ADE Connect.

You must submit your SDER data by end of day on October 15, 2023.

The SDER manual can be viewed here.

The recorded SDER training can be viewed here.

SDER data is due by 4:30pm on October 15, 2023. 

The FY2024 Memo 24-018 that includes instructions for submitting data has been published in the memo section of the School Finance webpage.

If you have any questions about your SDER, please contact the [email protected]

Please note, Charter schools should not submit staff data or SDER data.