The School Level AFRs are expected to be released September 29, 2023 after the Auditor General’s office finalizes its updates. You will be able to access these forms on the Auditor General’s website here upon their release.

School Finance will provide a Hot Topic when Budget System is available for these forms to be submitted.

If you have any questions, please contact the Budget Team at [email protected] .

Thank you!

The AFR packet forms are now able to be submitted in Budget System. Navigate to this link to access ADE Connect for submission in Budget System.

Please note that to view the “Upload” button in Budget System for the FY23 AFR files, you will need to click on the following radio button in the top right-hand corner of the submission dashboard:

Please navigate to this link to access the district AFR packets or this link to access the charter AFR packet.

The FY2023 Statewide Recalculation has been completed and a list of results can be seen in the file linked below; Charters and Districts are listed alphabetically.

FY2023 Statewide Recalculation Adjustment

Positive SRC Adjustments will be included in the FY2024 September payment as a lump sum adjustment to FY2024 Equalization on the BSA64 report for September 2023.

Negative SRC Adjustments will be included in the FY2024 September payment as an adjustment to FY2024 Equalization on the BSA64 report for September 2023 and will be taken over the entire fiscal year; 3/12ths taken in September and 1/12th each payment thereafter.

Pursuant to A.R.S § 15-915, hardship requests are available. Please complete the Hardship Application and submit to [email protected] by 9/30/2023.

With the hardship application, a minimum of 75% must be adjusted in FY24 and 25% will be adjusted in FY25. Adjustments will begin with the September payment. Please include all questions regarding these adjustments in your e-mail with the completed form attached. Exceptions for severe scenarios may be made.

Additional adjustments made during the SRC calculation include:

• Remote Instruction Percentage

Questions or concerns regarding the recalculated ADM/SPED should be submitted through a Help Desk School Finance Account Analyst Support Request.

Please see Guidelines for Requesting Prior Year Corrections to State Aid or Budget Capacity (ARS § 15-915)

FRPL:

School Finance has manually calculated final add-on payments for the FY23 SRC FRPL Group B weight in accordance with Laws 2022, Chapter 317. The files below describe the calculation process and details for each district and charter. The additional funding for districts and charters will appear as adjustments to the base support level in the FY23 SRC BSA 55 report.

FY 2023 SRC FRPL Add-on Payment Summary

FY 2023 SRC FRPL Add-on Payment Details

Gifted:

School Finance has manually calculated final add-on payments for gifted students in accordance with Laws 2021, Chapter 404. The files below describe the calculation process and details for each district and charter. The additional funding for districts and charters will appear as adjustments to the base support level in the FY23 SRC BSA 55 report.

FY 2023 SRC Gifted Add-on Payment Summary

FY 2023 SRC Gifted Add-on Payment Details

The School District Employee Report (SDER) On-Line Application is now open to accept employee data. This application is accessible through ADE Connect.

You must submit your SDER data by end of day on October 15, 2023.

The SDER manual can be viewed here.

The recorded SDER training can be viewed here.

SDER data is due by 4:30pm on October 15, 2023. 

The FY2024 Memo 24-018 that includes instructions for submitting data has been published in the memo section of the School Finance webpage.

If you have any questions about your SDER, please contact the [email protected]

Please note, Charter schools should not submit staff data or SDER data.

Reminder: Payment 4 will be based on data captured that is passing integrity and generating ADM in AzEDS. Actual data in AzEDS will be used to calculate ADM for Payment 4.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS: 

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type

Important Note: FY24 Calendars need to be submitted, approved, and certified for ADM and funding to be generated.

Please submit a School Finance HelpDesk ticket if data assistance is needed.

School Finance had to rerelease the K3 FY23 AFR and FY24 Budget files. Please download the latest files by navigating to this website.

If you have already filled out your K3 forms, please move your saved FY23 AFR and FY24 Budget files out of the folder, save the current forms into that folder, copy over the FY23AFR manually input data to the new AFR file, then copy over the FY24 Budget manually input data into the new Budget file.

The files are available for upload now in Budget System. Please submit your files at https://adeconnect.azed.gov/ .

Please note that to upload your FY23 K3 AFR, you may need to toggle to the “Last Five (5) Years” using this radio button at the top right-hand corner of the submission dashboard in Budget System:

Please email the School Finance Budget Team at [email protected] if you have any questions.

Thank you!

The FY 2024 K-3 Reading Budget and FY 2023 K-3 Reading AFR zip files have been posted to the LEA Budget Resources page of the School Finance website.

The completed files must be uploaded via the Budget System by October 1, 2023. 

If you have any questions, please email School Finance at [email protected] .

Thank you!

Integrity Rule - 10023 has been updated to align with to ARS§15-901(A) which defines the allowable age for students to be assigned ungraded (grade UE) as children with disabilities who are at least five years old, but under six years of age by September 1. A designation of UE cannot be given to students who entered kindergarten early (5 years old as of January 1 but after September 1) or to students who are 6 years old or older on January 1.

Students who turn 6 years old before January 1 are ineligible for UE because they are considered first grade or above in accordance with Arizona Constitution Article XI, Section 6, and cannot be reported as ungraded.

Old - 10023 message: Student must be at least 5 years old by January 1st for Ungraded Elementary (UE)

New - 10023 message: Student must be 5 years old on September 1st for Ungraded Elementary (UE)

If you have questions after reviewing the information above, please email the School Finance Analyst Team at [email protected].

School Finance is aware that there are still some lingering questions regarding the transition for Type 03 High School Students for the 2023-2024 School Year.  School Finance has compiled a list of answers to frequently asked questions that can be found here.

Type 03 District FAQs