Data capture for the December 21st payment is 11/15/23 at 5 pm.

Reminder: Payment 6 will be based on data captured that is passing integrity and generating ADM in AzEDS. Actual data in AzEDS will be used to calculate ADM for Payment 6.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS: 

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors 
• STUD10 – validate all students are listed in AzEDS 
• ADM15 – ensure all students expected to generate funding are indicated as fundable 
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type  

Important Note: FY24 Calendars need to be submitted, approved, and certified for ADM and funding to be generated. 

Please submit a School Finance HelpDesk ticket if data assistance is needed.

School Finance has adjusted the Budg-25 Letter to include FRPL and Gifted adjustments in the general budget limit. Please review the newly published letters on this website and use the execution date of 11/2/2023 to filter for the updated letters.

Please note that the values on this Budg-25 Letter will be different than the values on the October Budg-25 Report. We will be running the November Budg-25 Report with the updated values.

If you have any questions, please contact the School Finance Budget Team at [email protected].

Thank you!

Session: Introduction to AzEDS Data

Date: November 15, 2023, at 10:00 am

This training session offers an overview of the process of collecting student data and the reports generated during this phase. We highly recommend this training for newly appointed student data coordinators, registrars, and those at the schools responsible for reconciling student data.

Register for this session

If you have any questions, please contact School Finance at [email protected].

In accordance with A.R.S. §15-905(E), the FY 2024 BUDG-25 Budget Verification Letters are now published. Letters are based on the most recent BUDG-25 Budget Verification reports, which have been calculated using the October BSA 55 information. These letters contain the official notification if a FY 2024 December revision is required as of the date of the letter.

• District BUDG-25 Budget Verification Letters are available to download from the School Finance website.

• District BSA 55-1 reports are available to download from the School Finance website.

The budget verification letters are addressed to the district's governing board in care of the district superintendent. Therefore, it is the responsibility of the district to inform the district's governing board members accordingly. 

Reminder: the district's budgeted FY 2024 K3 Reading amount is added to the district's BSL and RCL until the district is approved for the K3 Reading support level weight by the State Board, or December 15th, whichever occurs first.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

Budget AGD report for all school districts has been posted and is available to download from this School Finance website.  

Please select execution date, 10/27/2023. 

If you have any questions, please contact the Budget Team ([email protected]).

Thank you!

How to Correct Errors in AFRs and School-Level AFRs

Data submitted through the Annual Financial Report (AFR) and School-Level AFR is used to meet various state and federal reporting requirements. School Finance has been made aware of values that appear to have been reported incorrectly by certain districts and charters. It is possible to submit corrections to the AFR and School-Level AFR by following the appropriate process below. Revisions that only affect the Additional Information for NPEFS Reporting (pages 9 & 10 in the AFR) or to the School-Level AFR file may follow the first process defined below.

For information regarding corrections and 915s for FY22 AFR and FY23 Budget files or prior, please view the instructions found on this Hot Topic.

AFR Revisions that do not include changes in actual expenditures or adjustments to state aid:

AFR revisions that do not include changes in actual expenditures or adjustments to state aid are not required to follow the process defined in ARS 15-915, but need approval from the School Finance Budget Team prior to submitting changes. Additionally, revisions to the School-Level AFR are not required to follow the process defined in ARS 15-915. 

Prior to a district or charter submitting a revision, School Finance requires Help Desk ticket from the district or charter requesting to open the submission window. The Help Desk ticket must contain the following items:

Indicate page numbers, columns, rows, current amount reported, corrected amount, and an explanation is required.

• Example: Page 2, Column E, Row 7, change from $58,456 to $56,285, Input wrong amount from records.

After the Budget Team confirms the Help Desk ticket and opens the submission window, districts and charters can submit revised files through Budget System and select School Finance Budget/AFR files accordingly. While the new AFR requires approval and signatures, a new hearing notification is not required.  

Note: Please check the file uploads status after the file submission.

AFR Revisions that include changes in actual expenditures or adjustments to state aid:

AFR revisions that include changes to actual expenditures and/or adjustments to State Aid, require a request pursuant to ARS 15-915 (please see guidelines page 4).  A request letter on district or charter letterhead must include the following:

1. Date
2. LEA Name and CTDS Number
3. Contact name, title, telephone number (including extension if applicable) and the email address of the individual making corrections
4. The fiscal year the change(s) will affect
5. The budget form(s) that will be adjusted (e.g., expenditure budget, AFR)
6. List of the specific changes (e.g., the page number, the cell reference, the current amount reported, the corrected amount, the reason for the changes). NOTE: additional documentation may be required after request is reviewed
7. The letter must be signed by the Business Manager

To begin a Budget/AFR 915, a Help Desk ticket must be submitted using the Budget 15-915 Request Template. Attach the ARS 15-915 request letter, corresponding documentation, and provide the file submission reference numbers. After submitting the request letter and receiving approval for submission from Budget Team, a district or charter can make all necessary revisions and then submit the revised file(s) through Budget System and select School Finance Budget/AFR files accordingly. The School Finance Budget Team will perform a verification on submitted changes; if the Budget Team has any questions about the changes, they will reach out through the submitted Help Desk ticket.

Note: Please check the file uploads status after the file submission.

If you have any questions about correcting Annual Financial Reports (AFRs) or School-Level AFRs, please submit a Help Desk ticket.

BUDG-25 reports for all school districts have been posted to the School Finance website. FY 2024 October BUDG-25 reports have been calculated using the FY 2024 October BSA-55 information.

• District BUDG-25 reports are available to download from this School Finance website. For further instructions on how to navigate the website, please view this Hot Topic.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-75 report will appear.
  • Please note that School Finance has not yet run FY 2023 BUDG-75 reports.

• District BSA-55 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the October “PDF” button. The October BSA-55 report will appear.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!