Reminder: Payment 3 will be based on data captured that is passing integrity and generating ADM in AzEDS. There is no option for districts to be paid on prior year data, or for charters to be paid on estimated counts. Actual data in AzEDS will be used to calculate ADM for Payment 3.

Please submit a School Finance HelpDesk ticket if data assistance is needed.

The FY2024 AZ Course Catalog has a change in the SEI courses where they no longer reference the time in an ELD Block. Please use only AZ01078 for grades 9-12 and AZ51060 for grades K-8. All other codes that have been used will need to be deleted or updated to reflect one of the two course codes for FY2024 as shown in the following table. The FY2024 AZ Course Catalog may be found here.

*Removed as of FY2024. Please change to AZ01078 for Secondary (9-12) or AZ51060 for Primary (K-8) grades

August's data capture for the September 22nd payment is 08/15/23 at 5 pm.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type 

Important Note: FY24 Calendars need to be submitted, approved, and certified for ADM and funding to be generated.

Please submit a School Finance HelpDesk ticket if data assistance is needed.

The transportation submission window for FY23 has been extended to 8/25/23.

The window for districts to submit transportation Vehicle Inventory and Route data is extended to Friday, 8/25/2023.

The FY24 calculation of Transportation Support Level (TSL) dollars is dependent on Vehicle Inventory data submitted for FY23. If you have not done so, please submit your transportation data now via ADEConnect.

Please refer to the following resources:

• Transportation Data Submission Video
• Transportation Manual 
• Transportation FAQ

Reminder: When entering vehicle mileage data, do not enter a date in the Meter End Date field. This will cause the vehicle to be marked as ‘retired’. If you inadvertently retire a vehicle, you can put the vehicle back ‘in service’ by editing the mileage and removing the meter end date***

Questions regarding submitting Vehicle Inventory and Mileage data should be submitted via HelpDesk.

Fiscal Year 2024 published budget reports have a new website

This new website contains all published budget reports for school districts. You can now view and access all budget reports in one central location starting with the fiscal year 2024 Truth In Taxation report.

To access this website, please click here.

On this website, you can filter for the range of fiscal years you would like to access reports by using these filters:

The “Execution Date” filter is optional.

For the tabs with varying aggregation levels, district level reports will appear under “Lea Reports,” which is the default tab.

To find your district, you can use the filters at the top of the column or use the search bar by typing in either your Ed Org ID or Ed Org Name.

After filtering for your district, click on the blue text under “Report File Name” to download your report.

If you have any questions regarding this report, please contact the School Finance Budget Team at [email protected] or (602) 542-5695 option 2.

The data capture date for the September payment is Tuesday, August 15, at 5:00 p.m. September payment will be based off current-year ADM for school districts and charters.  The calculation of current-year ADM is dependent on a certified AzEDS calendar for all non-AOI/DRP-only schools.

It is imperative calendars are submitted, certified, and pass integrity by 5:00 p.m. on August 15, 2023.

Calendar Resources:

• Instructions for certifying a calendar can be found here.
• To view data capture dates for FY24, please click here.
• To view posted guidance "Defining the Instructional Calendar", please click here.
• To view the Calendar Integrity Reference Guide, please click here.
• To view the slides from the calendar webinar on 7/27/21, please click here.

Reminders regarding calendars:

• Calendars must be submitted, certified, and passing Integrity by 8/14/2023 to avoid Integrity failures which will affect the September payment.
• Calendars can be freely submitted and edited until 8/31/2023. After each edit, calendars need to be re-certified.
• After 8/31/2023, a calendar access request is needed to edit an existing calendar or submit a new calendar. Calendar requests are submitted through the Help Desk ticketing system. When creating a new ticket, use the School Finance “Account Analyst Support Request” template. From there, select the Subcategory “Calendar Access” and the appropriate Item (Add New Calendar/Change All Calendars/Individual Date Changes).

AzEDS Portal will be down for scheduled emergency maintenance on Tuesday, July 18, 2023, due to a necessary Microsoft update. The patch will take approximately three hours and will begin at 7am - 11am. The AzEDS IT Team will post updates if progress is delayed via ADEConnect Notification system (formally RedFlag). If you are not signed up to receive AzEDS Alerts, please subscribe here. We appreciate your patience.

The window for districts to submit transportation Vehicle Inventory data will close on Friday, 7/15/2023. The Transportation and Vehicle Inventory application is now accessed through ADEConnect.

The following resources have been created to assist in submitting transportation data: 

• Transportation Data Submission Video
• Transportation Manual 
• Transportation FAQ

***When entering in the vehicle mileage data, do not enter a date in the meter end date field.  This will cause the vehicle to be marked as ‘retired’. 

If you inadvertently retire a vehicle, you can put the vehicle back ‘in service’ by editing the mileage again and removing the meter end date***

The FY24 calculation of TSL is dependent on Vehicle Inventory data being submitted during the current window which closes on 7/15/23. 

Questions regarding submitting Vehicle Inventory and Mileage data should be submitted via HelpDesk.

Please note that charters are not required to submit this data.

How to find and copy links to budgets and meeting notifications that were uploaded in Budget System

With the new Budget System, we have updated how uploaded reports are accessed. These links can be accessed by visiting the link here.

This will take you to the following page. This is the same site where you can access reports such as the BSA-55 and BSA-64. You will click on “File Submission Status Report” in the red box at the top right of the screen.

This will then take you to the following page. Here, filter for your LEA in the “EdOrg Name/CTDS/EdOrg Id” in the red box. Click “Update Submission Status Details.”

After filtering to your LEA, you will see all FY2024 submissions for your LEA. Under the “Submission Reference #” column, right-click on the hyperlinked number.

This will copy the link directly to the Excel upload in Budget System. This will be the link that is posted to your LEA website.

If you have questions after reviewing the instructions above, please email the School Finance Budget Team at [email protected].

The last day for FY 2023 transactions has been updated to July 17, 2023 instead of July 15, 2023.

This change has been implemented to allow districts or charters with an approved Dropout Recovery Program (DRP) to submit final progress indicators. All district and charters will be able to access FY 2023 API until July 17, 2023, 5:00 pm.

Statewide ADM Recalculation for FY 2023 will begin on July 17, 2023.