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Exceptional Student Services

Path
specialeducation
Contact
Contact name or title
ESS Reception Desk
Contact phone number
(602) 542-4013

DATA MANAGEMENT ALERT: FY 2022 October 1 Data Collection

Data Management
Updates
The ESS ODC application will open on Wednesday, October 6, 2021. PEAs must login to the application to submit the October 1 verification and personnel counts. All technical assistance documents and FAQs will be available by accessing the “Help tab” on the home page of the ESS ODC application.

DATA MANAGEMENT ALERT: New AzEDS Portal Report: SPED50 – SPED Concurrency Report

Data Management
Updates
The ESS Data Management team is pleased to announce that a new report is now available in the AzEDS Portal, SPED50 – SPED Concurrency Report. This report will help PEAs find concurrent SPED data in AzEDS along with the concurrent PEA, Site, and dates reported to aid in determining the accurate reporting for the student. This report will only show Primary SPED LRE data reported by your PEA that overlaps with Primary SPED LRE data reported by another PEA (Concurrency).

INTERNAL PD INFO: FALL 2021 CTE Recruitment for Inclusion of Students with Disabilities

Transition News
Updates
Special Education Directors,The ADE/ESS Secondary Transition Team is excited to announce a virtual professional learning opportunity on Wednesday, September 29, 2021 from 2:30–3:30 p.m. for school administrators, school counselors, Career and Technical Education (CTE) staff, and special education staff. Please share with any other stakeholder who is interested in this topic.CTE Recruitment for Inclusion of Students with Disabilities: Innovative Strategies from a Panel of Your Peers

DATA MANAGEMENT ALERT: New LRE Decision Tree Documents now available

Data Management
Updates
A new series of LRE decision tree documents have been made available on the ESS Data Management website. These documents will provide a roadmap and assist in determining the correct LRE code for students with disabilities. Each LRE decision tree has been separated into 5 categories:Preschool No Early Childhood ProgramPreschool with Early Childhood ProgramPublic SchoolRTCSecure Care

RECRUITMENT & RETENTION INFO: Related Service Provider Lead Specialists

Professional Learning and Sustainability
Updates
ADE/ESS is updating our contact lists of designated Lead Speech-Language Pathologists, Lead Occupational Therapists, Lead Physical Therapists, Lead Assistive Technology Specialists, and Lead School Psychologists. We intend to use the contact lists to:Keep related service providers informed of relevant PDFacilitate opportunities for developing discipline-specific professional learning networks or communities of practiceDevelop a pool of expert, experienced, school-based practitioners we may call upon for such things as surveying the need for particular topics in PD and providing content expertise to inform or review guidelines and policies developed by ADE/ESS

INTERNAL PD INFO: Fall 2021 Secondary Transition Professional Development Schedule

Transition News
Updates
The ADE/ESS Secondary Transition (ST) Team is excited to launch a variety of webinar sessions for the upcoming 2021-22 fall semester.Transition TuesdaysTransition 101 SeriesGetting Centered on Out-of-the-Box Thinking: Person-Centered Planning for Transition-Aged Students

RECRUITMENT & RETENTION INFO: Let ESS Help You Recruit OTs!

Professional Learning and Sustainability
Updates
Are you looking for Occupational Therapists and/or Occupational Therapy Assistants?In October 2021, ADE/ESS will be recruiting for OT personnel on behalf of all public education agencies (PEAs) at the Arizona Occupational Therapy Association’s annual fall conference. ESS will operate a booth in the exhibit hall to promote the advantages of working in a school setting and distribute flyers listing all current and anticipated OT vacancies in Arizona public schools. We will also run a banner ad on the conference website directing OTs to the Arizona Education Employment Board.

Summarized Descriptions of IDEA Part B Indicators

Summarized Descriptions of IDEA Part B Indicators

Indicator #

and Measure

Description

Indicator #1

Graduation

Indicator 1 provides information on how many students with disabilities graduate from high school with a regular diploma.

This is a performance indicator. The State establishes targets.

Indicator #2

Dropout

Indicator 2 provides information on how many students with disabilities dropped out of high school.

This is a performance indicator. The State establishes targets.

Indicator #3

Assessment

Indicator 3 calculates the number of students with disabilities that completed the statewide achievement test and gives information regarding their results.

This is a performance indicator. The State establishes targets.

Indicator #4

Suspension/ Expulsion

Indicator 4 looks at incidents of discipline in excess of 10 days among students with disabilities across different races/ethnicities.

This is a compliance indicator. Targets are set by the Office of Special Education at 0%.

Indicator #5

Education Environments
(Ages 6–21)

Indicator 5 identifies the locations where students with disabilities (ages 6–21) are receiving their special education services.

This is a performance indicator. The State establishes targets.

Indicator #6

Preschool Environments
(Ages 3–5)

Indicator 6 identifies the location where students with disabilities (ages 3–5) are receiving their special education services.

This is a performance indicator. The State establishes targets.

Indicator #7

Preschool Outcomes

Indicator 7 measures improvements in preschool students with disabilities. Areas include social/emotional wellbeing, gaining and using new knowledge/skills, and the use of appropriate behaviors.

This is a performance indicator. The State establishes targets.

Indicator #8

Parent Involvement

Indicator 8 surveys the parents of special needs children. The purpose of the survey is to gauge how well the school is involving parents in decisions regarding their child’s special education services.

This is a performance indicator. The State establishes targets.

Indicator #9

Disproportionate Representation

Indicator 9 compares the races/ethnicities of students with disabilities to the races/ethnicities of students without disabilities in a school district.

This is a compliance indicator. Targets are set by the Office of Special Education at 0%.

Indicator #10

Disproportionate Representation in Specific Disability Categories

Indicator 10 looks at different disability categories in a school district. Within each category, Indicator 10 will then compare the races/ethnicities of students.

This is a compliance indicator. Targets are set by the Office of Special Education at 0%.

Indicator #11

Child Find

Indicator 11 measures the percent of students who received an initial evaluation for special education within 60 days of a parent giving consent.

This is a compliance indicator. Targets are set by the Office of Special Education at 100%.

Indicator #12

Early Childhood Transition

Indicator 12 looks at children (ages 0–2) who may qualify for special education services. If they qualify, Indicator 12 measures the percent of students that have a formal plan ready by their third birthday.

This is a compliance indicator. Targets are set by the Office of Special Education at 100%.

Indicator #13

Secondary Transition

Indicator 13 calculates the percent of students with disabilities (when the student ends 9th grade or age 16, whichever is first) that have certain components in their educational plan. Their plan must include appropriate goals, transition information, services and courses.

This is a compliance indicator. Targets are set by the Office of Special Education at 100%.

Indicator #14

Post School Outcomes

Indicator 14 provides the status regarding employment or higher education of students with disabilities one year after the student leaves high school.

This is a performance indicator. The State establishes targets.

Indicator #15

Resolution Sessions

Indicator 15 measures the percent of problems that are solved through resolution sessions. If a parent has an issue regarding special education services, for example, the parent and school may have a resolution session wherein they meet and try to come to an agreement.

This is a performance indicator. The State establishes targets.

Indicator #16

Mediation

Indicator 16 measures the percent of problems that are solved through mediation. If a parent has an issue regarding special education, for example, the parent and school may have a mediator (an unbiased third party) assist in coming up with an agreement.

This is a performance indicator. The State establishes targets.

Indicator #17

State Systemic Improvement Plan
(SSIP)

Indicator 17 includes a multi-year plan called the SSIP. This plan is designed to improve results for students with disabilities. In Arizona, the goal is to improve literacy proficiency in grade 3.

This is a performance indicator. The State establishes targets.

Indicator #18

General Supervision

Indicator 18 provides information on the statewide correction of noncompliance, within one year or less, identified through all general supervision activities within Exceptional Student Services (ESS). 

This is a compliance indicator. Targets are set by the Office of Special Education at 100% (meaning that 100% of noncompliance was corrected within one year).

Page revised 11/15/22

Data Management Alert - Update to ASDB Student Reporting

Data Management
Updates
Due to the passage of HB2863 during the Spring 2021 legislative session, the Arizona State Schools for the Deaf and Blind (ASDB) is now considered a local education agency (LEA) for the provision of free and appropriate public education (FAPE), for the submission of data and other required reports, and for the provision of courses of study that lead to graduation with a regular high school diploma for all students enrolled in their campus locations. This status change began July 1, 2021 (fiscal year 2022).This memorandum addresses specific areas of responsibility that will impact both ASDB and public education agencies (PEAs) that place eligible students at ASDB through the IEP and voucher process.Updated ASDB Student Reporting guidance from ESS Data Management is available here.

MONITORING INFO: 2021-2022 Programmatic Monitoring Manual Now Available

Program Support and Monitoring
Updates
Special Education Directors,ADE/ESS is pleased to announce the availability of the school year 2021–2022 Programmatic Monitoring Manual on the Program Support and Monitoring (PSM) web page. The newly revised manual can be found on the PSM web page under “Resources.” Please see this memo for more information.