Training Videos

For live training sessions, please see our page on Wednesday Workshops.

Some training videos have accompanying resources. These videos can be watched multiple times. If you need help with the topics presented, please email [email protected].

 

Introduction to Student Data Collection

Description:

This video provides an introductory view of the student data collection process and the reports created in this phase (TRANS10 and TRANS15). We recommend this video for new student data coordinators, registrars, and reconciliation personnel.

Supporting Materials:

  • You may download the accompanying presentation slides here.

Introduction to Data Verification Reports

Description:

This video provides an introduction to these student data verification reports: STUD10, STUD15, STUD72, SPED10, and ELL10. These reports allow the LEA to see the data that has been uploaded to AzEDS. The reports are highly relevant to reconciling data and troubleshooting Integrity errors. We recommend this video for new student data coordinators, registrars, and reconciliation personnel.

Introduction to Data Verification Reports 2

Description:

This video provides an introduction to the next series of student data verification reports: DRP10, ABSATT10, MEM10, CAL10, and CAL15. These reports allow the LEA to see the data that has been uploaded to AzEDS. The reports are highly relevant to reconciling data and troubleshooting Integrity errors. We recommend this video for new student data coordinators, registrars, and reconciliation personnel.

Introduction to Integrity

Description:

This video provides an introduction to the INTEG15 and INTEG35 reports, a break down of which Integrity errors affect membership, and the FY20 top 10 Integrity errors with troubleshooting tips. These reports allow the LEA to view data that has passed or failed the Integrity rules. These reports are critical to reconciliation of student data to ensure proper funding. This video is recommended for all data coordinators, registrars, and reconciliation personnel.

End of Year Checklist and 915 Guidance

Description:

This video provides a comprehensive guide to AzEDS ADM reports that can be used to reconcile student data with a review of the columns within the ADM15 that should be considered in this process. We provide a list of questions you should ask yourself before rolling over your SIS and closing out the fiscal year along with tips on end of year reconciliation. There is also a review of the A.R.S. 15-915 posted guidance and how to properly submit a request for data correction. This video is recommended for all data coordinators, registrars, and reconciliation personnel.

 

AzEDS Submission to ADM Reports

Part 1: Definitions, Processes, and Reports

Description:

This video reviews reports, the definition of ADM, the data that makes up an LEA payment, how to track students, where to find important tools within AzEDS, how to reconcile ADM, and Integrity errors.

Supporting Materials:

  • You must have access to ADE Connect and Reports in the AzEDS Portal. Link to ADEConnect: https://home.azed.gov/Portal/.
  • Please review the Quick Reference Guides (QRGs) to help to understand AzEDS features and AzEDS reports. It would be beneficial to review the Integrity Rules as well. Link to AzEDS QRGs and AzEDS Integrity Rules: http://www.azed.gov/aelas/azeds/reference/.

Part 2: Excel Tips to Reconcile Quickly

Description:

This video reviews how to find students that are not generating ADM and what to do once you’ve identified those students. This video follows Part 1.

Supporting Materials:

Introduction to ADM Reports

Description:

A comprehensive guide on the reports related to funding for School Districts and Charter Districts. This training video is important for Data Coordinators and Business Managers.

Introduction to Integrity Reports

Description:

A comprehensive guide on the reports related to Integrity errors. This training video is important for Data Coordinators and others that oversee AzEDS data such as ELL or SPED directors.

ADM Calculation

Description:

ACE, the ADM Calculation Engine, uses AzEDS student data to calculate ADM. The School Finance presentation from November of 2016 covered the actual and projected ADM formulas for different membership types.

AzEDS Calendar

Description:

School Finance and AzEDS IT demonstrated the AzEDS Calendar feature and reports in a School Finance Friday webinar.

ADM to Payments System for Charters

Supporting Materials:

Coming Soon:

  • FTE Calculation
  • ADM to Payments System for Districts