The Arizona Department of Education’s Nita M. Lowey 21st Century Community Learning Center (21st CCLC) office is accountable to the United States Department of Education under the Every Student Succeeds Act (ESSA), Title IV, Part B.
New Grant Application Word Version, Guidance, and Resources for FY22 are now posted in the Grant Application, Guidance & Mandatory Forms and Grant Resources Tabs.
We anticipate the FY22 - 21st CCLC Yr 1 - New Application to be open in the Grants Management System on January 25, 2021.
Any inquiries regarding the application may be sent to the 21st CCLC Inbox at[email protected].
If you are interested in applying, information can be found under “Grant Application, Guidance & Mandatory Forms and Grant Resources” tabs below. Funding is based on receipt of federal funds to ADE. If funding is decreased, a proportional decrease will be made to all awardees. All funding is contingent upon receipt of federal funds.
Your efforts in compiling plans for a 21st CCLC application in a future year can provide a strong basis for applying for other funding as well. If you are interested in looking for other funding sources to write for, simply typing in search words like “afterschool funding” “afterschool grants” and the link can lead to funding options that you may wish to pursue.
Thank you for your interest in pursuing 21st CCLC funding.
The ADE 21st CCLC Team
*The Arizona Department of Education is not responsible for controlling or guaranteeing the accuracy, relevance, timeliness, or completeness of this outside information. Further, the inclusion of information or a hyperlink or URL does not reflect the importance of the organization, nor is it intended to endorse any views expressed, or products or services offered.
All Mandatory Forms with original and/or digital signatures must be uploaded to GME as part of the Application.
For Consortium Applicants ONLY:Submit the additional Mandatory Forms F & G as part of the Consortium Application. Consortium Applicants can obtain the additional Mandatory Downloadable Forms F & G by emailing [email protected] to request the forms.
This video provides a brief introduction on the new federal reporting measures taking effect in the 2021-2022 program year. These outcome measures will more accurately highlight how impactful the 21st CCLC funding is for students in out communities. This informational video is meant to introduce potential grantees to the process of shifting the reporting practices to align to the new GPRA measures.
21st CCLC Yr 1–Overview Recording. Module includes an overview of the grant requirements, such as: eligible applicants, community partners, target population, award amount, and funding formula.
21st CCLC Yr 1–Essential Considerations Recording. Module includes information on award decisions, alignment to school day, reporting, program design/implementation, eligible entities, “Two Pathways for Eligible Entities,” mandatory forms, objectives, and program effectiveness.
21st CCLC Yr 1–GME Basics Recording. Module provides information on Grants Management Enterprise (GME) application submission, accessing the application, accessing previous grants to review, and GME technical assistance.
The purpose of this workshop is to enable grant writers to build stronger grant applications. The session will review basic grant writing tips and common mistakes to avoid. Our goal in providing this training is to encourage and support strong programs and their sustainability. This workshop will not be specific to the 21st CCLC application but will be applicable to all competitive grant applications.
The 21st CCLC programs must provide safe environments for students during non-school hours. Each grant program must serve students from one school site, where at least 40% of the students attending that school qualify for free/reduced meals; however, services may be offered at the school and at other locations. All centers must provide a range of high-quality services to support student learning and development.
Authorized under the Elementary and Secondary Education Act (ESEA), as amended by Every Student Succeeds Act, Title IV, Part B administered by the Arizona Department of Education; the specific purposes of the law are to:
(1) Provide opportunities for academic enrichment, including providing tutorial services to help students, particularly students who attend low-performing schools, to meet the challenging State academic standards;
(2) Offer students a broad array of additional services, programs, and activities, such as youth development activities, service learning, nutrition and health education, drug and violence prevention programs, counseling programs, art, music, physical fitness and wellness programs, technology education programs, financial literacy programs, environmental literacy programs, mathematics, science, career and technical programs, internship or apprenticeship programs, and other ties to an in-demand industry sector or occupation for high school students that are designed to reinforce and complement the regular academic program of participating students; and
(3) Offer families of students served by community learning centers opportunities for active and meaningful engagement in their children’s education, including opportunities for literacy and related education development.
(4) Grants funded by the 21st CCLC program may supplement, NOT supplant, existing out-of-school funding or programs
* Funding is based on receipt of federal funds to ADE. If funding is decreased, a proportional decrease will be made to all awardees. All funding is contingent upon receipt of federal funds.
January 4, 2021
21st CCLC Grant Application, Guidance & Resources available in Word Document Format on 21st CCLC website. (Writing process may begin.)
January 25, 2021
Grant Application, including Forms A, B, C, D, & E available online in the ADE Grants Management System (GME) accessed via the ADEConnect Portal (Online Submissions may begin.)
March 8, 2021
Grant Application, including Forms A, B, C, D & E are DUE online in Grants Management System (GME) by 11:59 PM
June 28, 2021
Official State Board of Education Approval-formal announcement of Grant Awards
Please note, for an idea of the types of reports that will be required once awarded the 21st CCLC grant, please see the Required Reports on the right-hand side of this page.
ABSOLUTE PRIORITY- Applications proposing services to schools with less than 40 percent low-income students will not be considered.
The term “eligible entity” means a local education agency (LEA), community-based organization, Indian tribe or tribal organization (as such terms are defined in section 4 of the Indian Self-Determination and Education Act), another public or private entity, or consortium of 2 or more such agencies, organizations or entities.
Each 21st CCLC Program Application may serve only the students of one qualifiying school (Site), and each 21st CCLC Origran award under that Application is Site-specific. Applications for 21st CCLC funding must be made under the District (Lead Fiscal Agent) with the school (Site) operates under.
If an “eligible entity” (per the paragraph above) is not the school site’s District, then the entity must apply under a District (Lead Fiscal Agent) for 21st CCLC funding for a specific Site or Sites within the District as a Participating Member Eligible Entity.
There are two pathways for “eligible entities” to receive 21st CCLC program funds in partnership with the District and its school Sites, as detailed below:
Standard Partnership Model
The “eligible entity” may simply provide some contracted services for the 21st CCLC program run by the District for the Site(s). In this case, the contracted Program Service Provider would not be named in the original 21st CCLC Yr 1 – NEW application but would instead be included in the budget of the application as a subcontractor when and where appropriate.
Alternatively, the “eligible entity” may serve as the 21st CCLC Program Service Provider and School Site Program Coordinator under a Consortium with the District and School administration.
If the “eligible entity” will be the exclusive 21st CCLC Program Service Provider for the school Site, the school Site and its District must agree to serve as the Lead Fiscal Agent and to complete such other parts of the grant requirements that the “eligible entity” is unable to complete due to FERPA and other constraints.
This model of 21st CCLC consortium application is completed utilizing the same application process as all 21st CCLC Yr 1 – NEW applicants. The consortium application must also include completed Forms F & G, with the required signatures, uploaded into the Related Documents section of the Grants Management System. Forms F & G are available by contacting the 21st CCLC Inbox at [email protected].
The 21st CCLC award will be for three consecutive years, with applicants receiving 100% funding for each of the first three years of the program if the site demonstrates Substantial Compliance (see the 21st CCLC Guidance Handbook). Substantial Compliance is defined as compliance with the substantial or essential requirements of the 21st CCLC contract that satisfies its purpose or objective.
If the site meets Substantial Compliance during the 3rd year, the applicant will be renewed for 2 additional years (year 4 and 5) at 75% of the original funding. Continued funding in years 4 and 5 is based on demonstrating Substantial Compliance each renewal year. ABSOLUTE PRIORITY- Applications proposing services to schools with less than 40 percent low-income students will not be considered.
Applicants must apply for a minimum of $50,000 or up to a maximum of $120,000 in the first year.
21st CCLC Funds are not allowed to be carried over from one fiscal year to the next. (The 21st CCLC grant is on a July 1 - June 30 fiscal year.)
In the event that anticipated federal funding is decreased, a proportional decrease may be made to all awardees. All funding is contingent upon receipt of federal funds.
Please note, geographic equity may be considered when awarding 21st CCLC sites.
For assistance or more information about the 21st CCLC Grant application, please refer to the other tabs on the Application Information website. For any questions remaining after viewing the other tabs, contact the ADE 21st CCLC Staff at (520) 638-4294 or via email at [email protected].
Peer Review Opportunities Coming Soon.....
Application link will be found here when the application opens on January 25th.
Peer Reviewer Timeline for 2021:
Application Closes 5pm Arizona Time
Notification of Selected Peer Reviewers
Complete Procurement Paperwork
Complete Training Requirements
Receive Application Assignments
Peer Review - 2 Week Review of Applications Window
Receive and Review Additional Applications (as needed)
Complete Close-Out Process and Submit Invoice
Peer Reviewers will independently evaluate applications on-line during a two-week window. You must have computer and internet access and commit the time to read each of the proposals carefully, make objective and constructive comments and score fairly.
Applicants will be selected for their:
experience and expertise with out-of-school or extended day programs or knowledge of research or practice on this topic;
experience and expertise with or knowledge of research and practice in designing effective academic, enrichment, youth development, and related services to children; implementing, or evaluating interventions for at-risk students from high poverty schools;
experience and expertise working with communities to forge meaningful partnerships that foster commitment to improving the lives of youth and their families;
relevant experience and expertise in an education-related field;
experience and expertise conducting evaluations of education programs or community programs for at-risk youth;
experience as a grant reviewer (preferably in education);
The Arizona Department of Education is committed to ensuring a fair, equitable, and transparent grant review process.
** Pursuant to Title IV, Part B of the ESSA, peer reviewers may not include any applicant, or representative of an applicant, that has or will be submitting a proposal in response to the current competition.
The Arizona Department of Education is not responsible for controlling or guaranteeing the accuracy, relevance, timeliness, or completeness of this outside information. Further, the inclusion of information or a hyperlink or URL does not reflect the importance of the organization, nor is it intended to endorse any views expressed, or products or services offered.