Data Management

The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules.  To recieve Data Management Alerts in your inbox, please subscribe:

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DATA MANAGEMENT ALERT: FY 2021 October 1 Data Collection – Phase I opening delayed

  • Fri, Oct 2 2020  •
    • Data Management
    • Updates

Due to unforeseen technical issues with the October 1 Data Collection (ODC) application, the opening of the application will be tentatively delayed to October 5, 2020 or later if necessary. The Important Dates document will be updated accordingly. ODC users are encouraged to refer to this document for updates.

DATA MANAGEMENT ALERT: FY21 Important Dates Posted

  • Thu, Oct 1 2020  •
    • Data Management
    • Updates

The Fiscal Year 2021 Important Dates document is now available. This document outlines all important due dates for the two data collections overseen by ESS Data Management

DATA MANAGEMENT ALERT: FY 2021 October 1 Data Collection

  • Mon, Sep 28 2020  •
    • Data Management
    • Updates

Public education agencies (PEAs) are required to verify the count of students participating in special education (SPED) on October 1, 2020. Verification will be completed via the web-based ESS October 1 Data Collection application, available through the ESS Portal via ADEConnect.

DATA MANAGEMENT ALERT: New fields available in the SPED72 report

  • Fri, Sep 25 2020  •
    • Data Management
    • Updates

Additional fields have been made available in the SPED72 report to aid PEAs in validating submitted data. Integrity Warnings and Resident School ID

DATA MANAGEMENT ALERT UPDATE: ASDB Student Reporting

  • Thu, Sep 17 2020  •
    • Data Management
    • Updates

The ASDB Student Reporting guidance has been revised to clarify eligibility determination for students on an institutional voucher and the reporting of students receiving services from regional cooperatives.

DATA MANAGEMENT ALERT: FY20 Annual Data Collection (ADC) – Due Date Extension

  • Thu, Sep 17 2020  •
    • Data Management
    • Updates

Due to Student Information System (SIS) vendor updates, the due dates for ADC have been revised.

DATA MANAGEMENT ALERT: FY20 Annual Data Collection (ADC) – Final Submission

  • Wed, Sep 9 2020  •
    • Data Management
    • Updates

This is a friendly reminder that the FY20 ESS Annual Data Collection application is available and accessible to PEAs. Be aware, there are two separate due dates involved in this data collection reporting requirement. 

DATA MANAGEMENT ALERT: New AzEDS Portal Report: SPED74 - SPED Exit Report

  • Thu, Aug 27 2020  •
    • Data Management
    • Updates

The SPED74 – SPED Exit Report is a new report now available in the AzEDS Portal. This post-integrity report will populate students for your PEA who are ages 13 – 22 based on the Calculated Age for Exit. The SPED74 report is to aid in the determination of validating exit data for the ESS Annual Data Collection (ADC). This report will be available for FY21 data and forward only. 

DATA MANAGEMENT ALERT: New SPED Integrity Rule -40078

  • Thu, Aug 27 2020  •
    • Data Management
    • Updates

Effective Fiscal Year 2021, a new integrity rule will be implemented for SPED Least Restrictive Environment (LRE) Exit Code SPED05 (Moved, known to be continuing).

Integrity Rule -40078: Exit code SPED05 is invalid with continuing site enrollment.

DATA MANAGEMENT ALERT: RESCHEDULED FY20 ESS Discipline Data Training Webinar

  • Mon, Aug 24 2020  •
    • Data Management
    • Updates

Due to unforeseen circumstances beyond our control, ESS Data Management has rescheduled the Discipline Data Collection (DDC) training webinar from August 25 to September 2, 2020, from 10am - 11am.