Data Management

The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules.  To recieve Data Management Alerts in your inbox, please subscribe:

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DATA MANAGEMENT ALERT: New AzEDS SPED Integrity Rule -40079 for FY23

  • Tue, Aug 23 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT     

New AzEDS SPED Integrity Rule -40079 for FY23

A new Integrity Rule -40079 will be introduced into the integrity process on FY23 SPED data shortly. This update is a continuation of our effort to ensure clean data for the state. A new one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips, and the rule has been added to our SPED Integrity Rules Reference document and the FY23 ESS Data Reporting Updates document.

Integrity Rule -40079

This rule will validate the reported Resident School ID is a site of the District of Residence (DOR).

Except in cases if the student is attending a Union or High School District and the DOR is an Elementary District without a High School, then the Resident School ID should be a site within the District of Attendance.

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Registration for Wednesday August 17th

  • Fri, Aug 5 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT      

Special Education Data Updates Webinar Wednesday, August 17th  

  The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, August 17th from 2pm – 3pm.

DATA MANAGEMENT ALERT: Special Education Data Dashboard Certification begins tomorrow, July 20th

  • Tue, Jul 19 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT 

SEDD Certification begins tomorrow July 20th

Certification of final FY22 Special Education Data begins tomorrow July 20th, and is due by August 3rd. 

DATA MANAGMENT ALERT: New FY23 Integrity Rule -40086 – New SPED14 Exit Code for Preschool

  • Fri, Jul 1 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

New Integrity Rule -40086 – New SPED14 Exit Code for Preschool

A new Special Education integrity rule -40086, will be introduced into the integrity process on FY23 SPED data. This update is a continuation of our effort to ensure clean data for the state. A new one-sheet Integrity Tool is now available on our AzEDS SPED Reporting webpage for troubleshooting tips for Integrity Rule -40086.

DATA MANAGEMENT ALERT RE: SEDD Update: Preschool Transition and Students without Disabilities Data Entry Now Open

  • Thu, Jun 30 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

Special Education Data Dashboard Update:

Preschool Transition and Students without Disabilities Data Entry Now Open

Two new data entry components are added to the Special Education Data Dashboard (SEDD) as of today:

  • Preschool Transition: required for PEAs that provide special education and related services to preschoolers. Data entry involves information on students who transferred from Part C (Arizona Early Intervention Program) to Part B (PEA preschool program).
  • Students without Disabilities: data entry is required for PEAs to identify whether or not educational services were provided to students without disabilities reported as long-term suspended or expelled in AzEDS.

These data collection requirements are due by August 3, 2022, by 5:00 pm. If your PEA does not serve preschoolers and/or does not have any students without disabilities reported as long-term suspended or expelled, these components will not be accessible and are not applicable.

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Registration for Wednesday June 15th

  • Mon, Jun 6 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT 

Special Education Data Updates Webinar Wednesday, June 15th   

The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, June 15th from 2pm – 3pm.

DATA MANAGEMENT ALERT: NEW Special Education Data Dashboard

  • Wed, May 18 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

NEW Special Education Data Dashboard

The NEW Special Education Data Dashboard (SEDD) opens on Wednesday, May 18, 2022 (today). The purpose of this application is to provide a one-stop shop for public education agencies (PEAs) to securely view their special education data as well as a redacted statewide view. By viewing relevant data in one place, PEAs can see how it all ties together and ultimately, how it all culminates into the indicators outlined in the State Performance Plan (SPP) / Annual Performance Report (APR).

DATA MANAGEMENT ALERT: FY22 Parentally Placed Private School Student Survey required by all Public School Districts only opens on 5/18/22

  • Wed, May 18 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

FY22 Parentally Placed Private School Student Survey required by all Public School Districts only opens on 5/18/22

The Individuals with Disabilities Education Act (IDEA) 2004 requires that each public education agency (PEA) maintain its records and provide to the State information related to parentally placed private elementary and secondary school student covered under §§ 300.130 through 300.144.

The application will open on 5/18/22 and close for submissions on 8/3/22.

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Registration for Wednesday May 18th

  • Mon, May 9 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT      

Special Education Data Updates Webinar Wednesday, May 18th  

   The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, May 18th from 2pm – 3pm.

DATA MANAGEMENT ALERT: May 1st activation of Integrity Rule -40055

  • Wed, Apr 27 2022  •
    • Data Management
    • Updates

 

DATA MANAGEMENT ALERT

SPED Integrity Rule -40055

Integrity Rule -40055 will update on May 1st to validate SPED and Enrollment Exit Dates and reasons are reported (not null) until the end of FY 2022.

SPED integrity rule -40055: If a student’s SPED Exit Reason does not match the student’s regular membership Year End or Withdrawal Membership status, then report the discrepancy as an error. This rule is triggered for all SPED data effective May 1st of the fiscal year to capture invalid exit combinations and relevant data elements not reported (see the SPED Exit Validation Matrix).