DATA MANAGEMENT ALERT

FY23 ESS October 1 Parentally Placed Private School Students Training Webinar 

ESS Data Management will host a training webinar for the ESS October 1 Parentally Placed Private School Students on September 28, 2022, from 10:00 am – 11:00 am.

This webinar is intended for School Districts with geographic boundaries ONLY. (Charter schools are not responsible for private school count or required for proportionate share.)

Please join us to learn how to accurately count and report your students attending a private, non-profit elementary or secondary school (including homeschools) within your school district boundaries and how the counts are used to calculate your district’s proportionate share obligation. If you are unable to join a recording of this webinar with captions will be made available on our website when finalized.

Registration is required to attend: Register for the ESS October 1 Parentally Placed Private School Students Training Webinar.  

If you have any questions, please direct them to [email protected]. 

DATA MANAGEMENT ALERT       

Special Education Data Updates Webinar Wednesday, September 21st 

The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, September 21st from 2pm – 3pm. This session will cover a variety of data topics that will include (subject to change):   

• Reminders 
  • Recorded Sessions 
  • FY23 Updates Document 
  • Parentally Placed training (Districts only) 
• Trending topics 
  • New SPED Director/Data Manager Toolkit 
  • ODC Overview 
• Per Your Request 
  • Discipline Data current review 
  • Assessments 
  • Need Exit Codes and use of SPED09 
  • Preschool Outcomes Warning Errors and what they look at 
• Top 3 Integrity Errors 
  • -40079 
  • TBD 
  • TBD 
• Q&A    

Registration is required to attend: Register for Special Education Data Updates webinar.       

For questions, please contact ESS Data Management via email at [email protected].    

DATA MANAGEMENT ALERT     

New AzEDS SPED Integrity Rule -40079 for FY23

A new Integrity Rule -40079 will be introduced into the integrity process on FY23 SPED data shortly. This update is a continuation of our effort to ensure clean data for the state. A new one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips, and the rule has been added to our SPED Integrity Rules Reference document and the FY23 ESS Data Reporting Updates document.

Integrity Rule -40079

This rule will validate the reported Resident School ID is a site of the District of Residence (DOR).

Except in cases if the student is attending a Union or High School District and the DOR is an Elementary District without a High School, then the Resident School ID should be a site within the District of Attendance.

Expected Resident School IDs have been outlined in rule -40077 introduced in FY22 if the student is attending:

• Private Day School - the public school site where the student would be enrolled and attending if not placed in the private day school.
• Voucher - the public school site where the student would be enrolled and attending if not placed in the residential treatment center or a state institution.
• Public Education Agency Placement (PEA) - the public school site where the student would be enrolled and attending if not placed in another PEA.
• Head Start Programs - the public school site where the student would be enrolled and attending if not placed in the Head Start program.
• Public School - defaults to the public school site where the student is currently enrolled & attending.

Please contact [email protected] with any questions regarding this new rule.

DATA MANAGEMENT ALERT      

Special Education Data Updates Webinar Wednesday, August 17th  

  The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, August 17th from 2pm – 3pm. This session will cover a variety of data topics that will include (subject to change):  

• Reminders
  • Preparation for October 1 Data Collection
  • Data Management Toolkit available on website
  • IDEA Conference registration and Data Management session
  • Upcoming training for Proportionate Share obligations
• Trending topics
  • FY23 Data Reporting Updates Document
• Per Your Request
  • Overview of ASDB AzEDS Reporting and Vouchers vs Fee for Service
  • AzEDS Reporting for Private Day Schools and Residential Treatment Centers
  • Who to contact for MET questions.
  • Guidance in development for Secure Care incident reporting
• Top 3 Integrity Errors
• Q&A   

Registration is required to attend: Register for Special Education Data Updates webinar.  

   For questions, please contact ESS Data Management via email at [email protected].   

DATA MANAGEMENT ALERT 

SEDD Certification begins tomorrow July 20th

Certification of final FY22 Special Education Data begins tomorrow July 20th, and is due by August 3rd. 

Requirements for certification in the Special Education Data Dashboard (SEDD) application include:

• Review of SPED Exit students who qualify for SPED exit as outlined in the SPED Exit Flow Chart.
  • Review of SPED Exiters was due 7/15, aligning with the close of FY22 AzEDS.
  • Any sites not reviewed will still require certification; a comment box is available on the certification page for any additional information.
• Preschool Transition: required for PEAs that provide special education and related services to preschoolers. Data entry involves information on students who transferred from Part C (Arizona Early Intervention Program) to Part B (PEA preschool program).
• Students without Disabilities: data entry is required for PEAs to identify whether or not educational services were provided to students without disabilities reported as long-term suspended or expelled in AzEDS.

Instructions for completion of the FY22 SEDD application are available on our ESS Data Management website.

ADEConnect Roles required for completion:

• ESS SEDD: LEA User
  • Allow for data entry into the application
• ESS SEDD: LEA Signer
  • Allow for data entry into the application and final certification

For any questions regarding this issue please feel free to contact [email protected].

DATA MANAGEMENT ALERT

New Integrity Rule -40086 – New SPED14 Exit Code for Preschool

A new Special Education integrity rule -40086, will be introduced into the integrity process on FY23 SPED data. This update is a continuation of our effort to ensure clean data for the state. A new one-sheet Integrity Tool is now available on our AzEDS SPED Reporting webpage for troubleshooting tips for Integrity Rule -40086.

This rule will validate when a SPED14 (No longer eligible for PS Special Education) exit code is reported, the enrollment exit is on the same date.

Note the SPED14 exit code will also need to align to the SPED Exit Validation Matrix to pass exit rule -40055.

Please contact [email protected] with any questions regarding this update.

DATA MANAGEMENT ALERT

Special Education Data Dashboard Update:

Preschool Transition and Students without Disabilities Data Entry Now Open

Two new data entry components are added to the Special Education Data Dashboard (SEDD) as of today:

• Preschool Transition: required for PEAs that provide special education and related services to preschoolers. Data entry involves information on students who transferred from Part C (Arizona Early Intervention Program) to Part B (PEA preschool program).
• Students without Disabilities: data entry is required for PEAs to identify whether or not educational services were provided to students without disabilities reported as long-term suspended or expelled in AzEDS.

These data collection requirements are due by August 3, 2022, by 5:00 pm. If your PEA does not serve preschoolers and/or does not have any students without disabilities reported as long-term suspended or expelled, these components will not be accessible and are not applicable.

To access the SEDD application, please log into ADEConnect, navigate to the Exceptional Student Services Portal and select the Special Education Data Dashboard button under Data Collection & Reporting.

From the home page of the SEDD application, you can select this component through the “Data” menu option or click “Go” in one or more of the accessible boxes.

As a reminder, exit data will be extracted from AzEDS daily and displayed after processing federal business rules. This data is REVIEW only. Any changes to this data will need to be made through your Student Information System and uploaded/synced to AzEDS. You will have until July 15, 2022, by 5:00 pm to finalize your Exit data.

You can refer to the technical assistance documents under the “Help” menu option, which will take you to the SEDD website that contains the appropriate tools and resources.

If you did not attend the Special Education Data Updates (SEDU) webinar in April or May, feel free to review the recordings available on our website under Training Opportunities or on our YouTube Channel. Note the SEDD portion for the April session begins at 3:57, and the May session begins at 7:08.

Please direct any questions to [email protected].

DATA MANAGEMENT ALERT 

Special Education Data Updates Webinar Wednesday, June 15th   

The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, June 15th from 2pm – 3pm. This session will cover a variety of data topics that will include (subject to change):    

• Reminders
  • Special Education Data Dashboard (SEDD) application
    • Preschool Transition data entry
    • Students without Disabilities data entry
    • Certification
  • Statement of Assurances
  • ESS Discipline Data Collection application
  • Parentally Placed Private School Students Survey
• Trending topics
  • FY23 AzEDS Data Reporting Updates
    • New SPED14 Exit Code
    • SPED LRE E Code Changes
    • Discipline Data Reporting in FY23
• Per your Request
  • Review Tuition Payer Codes
  • How to find your Program Support and Monitoring Specialist
• Top 3 Integrity Errors
• Q&A   

Registration is required to attend: Register for Special Education Data Updates webinar.  

For questions, please contact ESS Data Management via email at [email protected].   

DATA MANAGEMENT ALERT

NEW Special Education Data Dashboard

The NEW Special Education Data Dashboard (SEDD) opens on Wednesday, May 18, 2022 (today). The purpose of this application is to provide a one-stop shop for public education agencies (PEAs) to securely view their special education data as well as a redacted statewide view. By viewing relevant data in one place, PEAs can see how it all ties together and ultimately, how it all culminates into the indicators outlined in the State Performance Plan (SPP) / Annual Performance Report (APR).

User roles previously established in the archived Annual Data Collection (ADC) application have been transitioned to the new SEDD roles and related permissions. Users without previous access to the ADC application will need to request one of the applicable roles from their local ADEConnect Entity Administrator:

• SEDD LEA User: includes edit permissions
• SEDD LEA Signer: includes edit and signer permissions

To access the SEDD application, please login to ADEConnect, navigate to the Exceptional Student Services Portal and select the Special Education Data Dashboard button under Data Collection & Reporting.

Currently, the only active component that is accessible to PEAs is the Student Exit Data for FY 2022. From the home page of the SEDD application, you can select this component either through the ‘Data’ menu option or you can click ‘Go’ with the red box.

Exit data will be extracted from AzEDS daily and displayed after federal business rules have been applied (refer to the Exit technical assistance doc under the ‘Help’ menu option which will take you to the SEDD website that contains the applicable tools and resources). This data is REVIEW only. Any changes to this data will need to be made through your Student Information System and uploaded/synced to AzEDS. You will have until July 15, 2022, by 5:00pm to finalize your Exit data.

For the remainder of FY 2022 data requirements, we will activate Preschool Transition Data and Students Without Disabilities (expulsion) components on June 30, 2022. Note that these two sections will require data entry to complete.

Please be aware that this application will be expanded further to include the following items in FY 2023 and 2024:

• LRE Placement
• Personnel
• SPP/APR Indicators
• PEA Determinations/Risk Analysis
• Discipline for Students with Disabilities
• Assessments
• Data Visualization

If you did not attend the Special Education Data Updates (SEDU) webinar in April, feel free to review the recording available on our website under Training Opportunities or on our YouTube Channel. Note the SEDD portion begins at 3:57.

Please direct any questions to [email protected].

DATA MANAGEMENT ALERT

FY22 Parentally Placed Private School Student Survey required by all Public School Districts only opens on 5/18/22

The Individuals with Disabilities Education Act (IDEA) 2004 requires that each public education agency (PEA) maintain its records and provide to the State information related to parentally placed private elementary and secondary school student covered under §§ 300.130 through 300.144.

The application will open on 5/18/22 and close for submissions on 8/3/22.

• The PEA must assign the role at the district level of ESS Data Surveys: User in ADEConnect to the individual that will submit this survey.

• Instructions: Parentally Placed Private School Students

• FAQs: Parentally Placed Private School Students

Once the role is assigned, please login to ADEConnect, navigate to the Exceptional Student Services Portal (ESS) and select the ESS Data Surveys application. From there you can click on the blue hyperlinked text “FY22 Parentally Placed Private School Students Survey” to start the survey.

Upon completion the application will display a “Thank you for submitting” page.

Please direct any questions to [email protected].