Data Management

The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules.  To recieve Data Management Alerts in your inbox, please subscribe:

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DATA MANAGEMENT ALERT: FY 2023 October 1 Data Collection Application is now OPEN

  • Thu, Oct 6 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

FY 2023 October 1 Data Collection Application is now OPEN

The October 1 Data Collection (ODC) application is now open, and Phase I is underway. This phase includes the submission of your Public Education Agency (PEA) Special Education (SPED) student count and personnel Full-Time Equivalency (FTE) data.

DATA MANAGEMENT ALERT - Exceptional Student Services (ESS) Discipline Data Collection (DDC) Application Opening September 14

  • Wed, Sep 14 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

Exceptional Student Services (ESS) Discipline Data Collection (DDC) Application Opening September 14

The ESS DDC application will open for fiscal year (FY) 2023 incident entry on September 14, 2022.

There are no significant changes to the DDC application this school year. ESS requires all Public Education Agencies (PEAs) to manually enter or bulk upload discipline data incidents into the DDC application. The XML Schema for PEAs choosing the bulk upload option is unchanged.

DATA MANAGEMENT ALERT: FY23 ESS October 1 Parentally Placed Private School Students Training Webinar

  • Tue, Sep 13 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

FY23 ESS October 1 Parentally Placed Private School Students Training Webinar 

ESS Data Management will host a training webinar for the ESS October 1 Parentally Placed Private School Students on September 28, 2022, from 10:00 am – 11:00 am.

This webinar is intended for School Districts with geographic boundaries ONLY. (Charter schools are not responsible for private school count or required for proportionate share.)

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Registration for Wednesday September 21st

  • Tue, Sep 6 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT       

Special Education Data Updates Webinar Wednesday, September 21st 

The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, September 21st from 2pm – 3pm.

DATA MANAGEMENT ALERT: New AzEDS SPED Integrity Rule -40079 for FY23

  • Tue, Aug 23 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT     

New AzEDS SPED Integrity Rule -40079 for FY23

A new Integrity Rule -40079 will be introduced into the integrity process on FY23 SPED data shortly. This update is a continuation of our effort to ensure clean data for the state. A new one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips, and the rule has been added to our SPED Integrity Rules Reference document and the FY23 ESS Data Reporting Updates document.

Integrity Rule -40079

This rule will validate the reported Resident School ID is a site of the District of Residence (DOR).

Except in cases if the student is attending a Union or High School District and the DOR is an Elementary District without a High School, then the Resident School ID should be a site within the District of Attendance.

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Registration for Wednesday August 17th

  • Fri, Aug 5 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT      

Special Education Data Updates Webinar Wednesday, August 17th  

  The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, August 17th from 2pm – 3pm.

DATA MANAGEMENT ALERT: Special Education Data Dashboard Certification begins tomorrow, July 20th

  • Tue, Jul 19 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT 

SEDD Certification begins tomorrow July 20th

Certification of final FY22 Special Education Data begins tomorrow July 20th, and is due by August 3rd. 

DATA MANAGMENT ALERT: New FY23 Integrity Rule -40086 – New SPED14 Exit Code for Preschool

  • Fri, Jul 1 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

New Integrity Rule -40086 – New SPED14 Exit Code for Preschool

A new Special Education integrity rule -40086, will be introduced into the integrity process on FY23 SPED data. This update is a continuation of our effort to ensure clean data for the state. A new one-sheet Integrity Tool is now available on our AzEDS SPED Reporting webpage for troubleshooting tips for Integrity Rule -40086.

DATA MANAGEMENT ALERT RE: SEDD Update: Preschool Transition and Students without Disabilities Data Entry Now Open

  • Thu, Jun 30 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

Special Education Data Dashboard Update:

Preschool Transition and Students without Disabilities Data Entry Now Open

Two new data entry components are added to the Special Education Data Dashboard (SEDD) as of today:

  • Preschool Transition: required for PEAs that provide special education and related services to preschoolers. Data entry involves information on students who transferred from Part C (Arizona Early Intervention Program) to Part B (PEA preschool program).
  • Students without Disabilities: data entry is required for PEAs to identify whether or not educational services were provided to students without disabilities reported as long-term suspended or expelled in AzEDS.

These data collection requirements are due by August 3, 2022, by 5:00 pm. If your PEA does not serve preschoolers and/or does not have any students without disabilities reported as long-term suspended or expelled, these components will not be accessible and are not applicable.

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Registration for Wednesday June 15th

  • Mon, Jun 6 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT 

Special Education Data Updates Webinar Wednesday, June 15th   

The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, June 15th from 2pm – 3pm.