Emergency Operations Planning (EOP) / Continuity of Operations Planning (COOP)
Arizona Revised Statute 15-341(A)(31) requires each school site to have an emergency operations plan that meets the minimum state requirements. ADE and the Arizona Department of Emergency & Military Affairs (AZDEMA) are responsible for developing the minimum standards for school emergency operations plans in Arizona. Click here to view ADE's Emergency Planning Minimum Requirements.
Completing District and School Threat/Hazard Analysis
A Guide to School Vulnerability Assessments, U.S. Department of Education, Office of Safe and Drug-Free Schools, U.S. Department of Education, Key Principles for Safe Schools, Washington D.C., 2008
Guide for Developing High-Quality School Emergency Operations Plans: U.S. Department of Education, Office of Elementary and Secondary Education, Office of Safe and Healthy Students, Guide for Developing High-Quality School Emergency Operations Plans, Washington, DC, 2013.
The U.S. Department of Education's Office of Safe and Supportive Schools (OSSS) enlists the Readiness and Emergency Management for Schools (REMS) Technical Assistance (TA) Center to provide resources and support to schools and school districts in their emergency operations planning efforts. You can access their EOP interactive tools and request virtual or live trainings for your staff based on your educational agency and staff needs.
ADE Archived Continuity of Operations Planning (COOP) Training
2021 COOP Training Video: Click here to refresh your knowledge of how to build a continuity-of-operations plan.
Students with disabilities and special needs should always be considered in school and district emergency planning conversations. Highly-effective emergency operations plans take into account the entire school community, from students and staff members to visitors and volunteers, so that schools and districts can plan the appropriate actions that ensure the safety of all. Click here for additional resources and planning forms.
The REMS Technical Assistance (TA) Center, through a contract wth the U.S. Department of Education, offers a downloadable training course, Integrating the Needs of Students and Staff with Disabilities and Other Access and Functional Needs. You can download this course on the REMS TA Center Specialized Training Package webpage.
Arizona Revised Statutes (ARS), 15-341 (A) (31) requires each school site to have an emergency response plan that meets the minimum state requirements. The Arizona Department of Education (ADE) and the Arizona Division of Emergency Management (ADEM) are responsible for developing the minimum standards for school emergency response plans in Arizona.
The Arizona Regional Consortiums for School Emergency Preparedness (ARCSEP) holds regional school safety consortium meetings in the state to include Phoenix (Central), Phoenix (East Valley), Tucson (Southern), Flagstaff (Northern), and Yuma (Western). The regional consortiums are sponsored by The Trust and meet quarterly to provide presentations on emergency preparedness topics of interest and lessons learned. Email Ivonne Garber at [email protected], if you would like to participate in one of the regional consortiums.
1. What law mandates that all Arizona schools have emergency response plans in place that meet ADE Minimum Requirements?
Arizona Revised Statutes (ARS), 15-341 (A) (31) requires each school site to have an emergency response plan that meets the minimum state requirements.
2. Are there opportunities to network with school districts around the state to collaborate on the development of emergency response plans and identify best practices?
Yes. The Arizona Regional Consortiums for School Emergency Preparedness (ARCSEP) is organized into five regions in the state to include Phoenix (Central), Phoenix (East Valley), Tucson (Southern), Flagstaff (Northern), and Yuma (Western). The regional consortiums are sponsored by The Trust and meet quarterly to provide presentations on emergency preparedness topics of interest and lessons learned. Email Ivonne Garber at [email protected], if you would like to participate in one of the regional consortiums.
3. Are districts/schools required to use the ADE Emergency Response Template when developing their district/school plan?
No. The ADE ERP Template is provided as a service to school districts by providing a framework and outline as to what should be included in their ERP. The template incorporates many components required to be NIMS compliant.
Keep in mind that the template should not be used “as is” by simply filling in the blanks. A district/school planning team comprised of district and community partner representation should carefully “vet” template components they intend to incorporate in their plan. Specifically, action steps are included in the functional and threat/hazard annexes.
4. Who should be included in a district/school emergency response plan planning team?
It would be wise to keep your planning team to no more than 10-12 people. Small districts/schools may have a planning team of 5-7. Departments such as facilities, transportation, food services, communications office, community education, and special education are among the departments that would provide good insight on many components of the plan. A representative from each of the school levels in your district (elementary school, middle school, & high school) would also be good to include. Last but not least, community partners can include law enforcement, fire, public health, and local emergency management would be excellent contributors to a planning team.
Keep in mind that there is not one specific composition of team members for districts to put in place. It is a district decision based on the knowledge of the expertise different people can bring to the table.
You may contact Ivonne Garber, School Preparedness Specialist, at [email protected] if you would like additional support.
Project AWARE is a federal initiative funded by SAMHSA to build and expand the partnership between education and mental health systems at both the state and local levels.
