The Arizona Department of Education is committed to working in partnership with districts and schools across the state to develop and maintain emergency operations plans (EOPs) that can keep our children safe.
Arizona Department of Education (ADE) Emergency Operations Plan (EOP) Minimum Requirements
NEW - ADE Emergency Preparedness Minimum Requirements Arizona Revised Statute 15-341(A)(31) requires each school site to have an emergency operations plan that meets the minimum state requirements. ADE and the Arizona Department of Emergency & Military Affairs (AZDEMA) are responsible for developing the minimum standards for school emergency operations plans in Arizona. Click here for a copy of the Minimum Requirements.
April 2019 ADE Emergency Operations Plan (EOP) Template
Completing District and School Threat/Hazard Analysis
A Guide to School Vulnerability Assessments, U.S. Department of Education, Office of Safe and Drug-Free Schools, U.S. Department of Education, Key Principles for Safe Schools, Washington D.C., 2008
Access Functional Needs Guidance Documents for Emergency Response Plans Planning for students in emergencies means planning for all students, including those with disabilities and special needs. Lessons learned from recent disasters have not only emphasize this point, but they have also illuminated the critical steps schools need to take to protect their campuses. Meeting the needs of students with disabilities and special needs in the event of an emergency does not have to be a daunting or a costly task. It simply requires administrators and officials to take into account the entire school community, from students and staff members to visitor and volunteers, and then take the appropriate actions to ensure the safety of all. Click here for additional resources and planning forms.
Arizona Revised Statutes (ARS), 15-341 (A) (31) requires each school site to have an emergency response plan that meets the minimum state requirements. The Arizona Department of Education (ADE) and the Arizona Division of Emergency Management (ADEM) are responsible for developing the minimum standards for school emergency response plans in Arizona.
The Arizona Schools Emergency Response Plan Minimum Requirements guidance document provides the required elements that must be included in every school’s emergency response plan. The standards are not a systematic guide for completing a comprehensive response plan, but rather the minimum of what to include in the plan.
Presidential Policy Directive / PPD-8. Presidential Policy Directive / PPD-8 is aimed at strengthening the security and resilience of the United States through systematic preparation for the threats that pose the greatest risk to the security of the nation, including acts of terrorism, cyber attacks, pandemics, and catastrophic natural disasters. Presidential Policy Directive / PPD-8 is aimed at strengthening the security and resilience of the United States through systematic preparation for the threats that pose the greatest risk to the security of the nation, including acts of terrorism, cyber attacks, pandemics, and catastrophic natural disasters. More information on PPD-8 can be found at the following website: Homeland Security Presidential Directive-5 /PPD-5.
Purpose: To enhance the ability of the United States to manage domestic incidents by establishing a single, comprehensive national incident management system.
Policy: To prevent, prepare for, respond to, and recover from terrorist attacks, major disasters, and other emergencies, the United States Government shall establish a single, comprehensive approach to domestic incident management. The objective of the United States Government is to ensure that all levels of government across the Nation have the capability to work efficiently and effectively together, using a national approach to domestic incident management. In these efforts, with regard to domestic incidents, the United States Government treats crisis management and consequence management as a single, integrated function, rather than as two separate functions.
FEMA Independent Study Online Courses The Arizona Minimum Requirements mandate that school employees who fill a role within the Incident Command System (ICS) structure are required to successfully complete three FEMA online trainings: IS-100SCa: Introduction to the Incident Command System for Schools, IS-200: Applying for Single Resources and Initial Action Incidents, and IS-700: National Incident Management System (NIMS) An Introduction.
County Emergency Management On-site Training Upon completing IS-100.SCa, IS-200, and IS-700, district and school ERP teams are strongly encouraged to also complete the Multi-Hazard Emergency Planning for Schools course either through their local emergency management office or FEMA. Districts can schedule the two-day MAG-364 Multi-Hazard Emergency Planning for Schools course by submitting an DEMA (Arizona Department of Emergency and Military Affairs) training request form to the county emergency management office. There is no cost to the district for this training.
FEMA Training Districts also have the option of sending teams to attend FEMA’s four-day course (E-361 Multi-Hazard Emergency Planning for Schools Course) in Emmitsburg, MD. FEMA covers the airfare, lodging, and training fees for training participants; the only expense is a $125.50 meal ticket per participant.
Advanced Training through DEMA Upon completing FEMA’s E-361 or DEMA’s MAG-364, key personnel on a district’s ERP team are encouraged to also complete MAG-300 (Intermediate Incident Command Station) and MAG-400 (Advanced Incident Command Station) through DEMA.
1. What law mandates that all Arizona schools have emergency response plans in place that meet ADE Minimum Requirements?
Arizona Revised Statutes (ARS), 15-341 (A) (31) requires each school site to have an emergency response plan that meets the minimum state requirements.
2. Are there opportunities to network with school districts around the state for the purpose of collaborating on the development of emergency response plans and identifying best practice?
Yes. The Arizona Regional Consortiums for School Emergency Preparedness (ARCSEP) is organized into five regions in the state to include Phoenix (Central), Phoenix (East Valley), Tucson (Southern), Flagstaff (Northern), and Yuma (Western). The regional consortiums are sponsored by The Trust and meet quarterly to provide presentations on emergency preparedness topics of interest and lessons learned. Email ADE Emergency Preparedness Advisor, Jim Lee, at [email protected] if you would like to participate in one of the regional consortiums.
3. Are districts/schools required to use the ADE Emergency Response Template when developing their district/school plan?
No. The ADE ERP Template is provided as a service to school districts by providing a framework and outline as to what should be included in their ERP. The template incorporates many components required to be NIMS compliant.
Keep in mind that the template should not be used “as is” by simply filling in the blanks. A district/school planning team comprised of district and community partner representation should carefully “vet” template components they intend to incorporate in their plan. Specifically, action steps included in the functional and threat/hazard annexes.
4. Who should be included in a district/school emergency response plan planning team?
It would be wise to keep your planning team to no more than 10-12 people. Small districts/schools may have a planning team of 5-7. Departments such as facilities, transportation, food services, communications office, community education, and special education are among the departments that would provide good insight on many components of the plan. A representative from each of the school levels in your district (elementary school, middle school, & high school) would also be good to include. Last but not least, community partners can include law enforcement, fire, public health and local emergency management would be excellent contributors to a planning team.
Keep in mind that there is not one specific composition of team membership for districts to put in place. It is a district decision based on the knowledge of the expertise different people can bring to the table.
School Safety & Prevention Arizona Department of Education 1535 West Jefferson Street, Bin 29 Phoenix, Arizona 85007 Phone: (602) 542-8730 Fax: (602) 364-1938
Project AWARE is a federal initiative funded by SAMHSA to build and expand the partnership between education and mental health systems at both the state and local levels.
