SPED DATA UPDATE: New ESS Help Desk Ticket for AzEDS Relationship Requests

Special Education Directors,

The following message was sent via the ESS Data Management Listserv and may be useful for you to review:

A new template has been added to the ADE Helpdesk Ticket System for public education agencies (PEAs) to request an AzEDS reporting relationship with the following entity types:

• Approved Private Special Education Schools
• Residential Treatment Centers (RTCs)
• Head Start Programs
• Special Education Programs Operated by Another Public School District/Serving Entity
• Secure Cares

To support this process, the ESS Data Management team has created the ESS Helpdesk Ticket Instructions for AzEDS Relationship Requests to guide PEAs through the submission requirements and revised the reporting guidance to streamline the process.

The Approved Private Day Schools, Headstarts, and RTC guidance is now replaced by the Reporting Students Served by Other Educational Entities and Specialized Programs guidance document.

Important Highlights:

• Effective immediately, AzEDS relationship requests submitted via email to the ESS Data Management Inbox will no longer be accepted.
• All AzEDS relationship requests must be submitted using the new ESS ADE Help Desk Ticket template.
• Only one relationship may be submitted per Help Desk Ticket.
• If multiple relationships need to be established, a separate ticket must be submitted for each request.
• Relationship requests for special education programs operated by another Public School District/Serving Entity will require an annual request to ESS DM.
• Charter schools and charter districts are not eligible to serve as the serving entity.

If you have questions about special education data reporting, email the ESS Data Management team at [email protected] 

If you have questions about special education services or programs, email ADE’s Exceptional Student Services department at [email protected].