Skip to main content

Exceptional Student Services

Path
specialeducation
Contact
Contact name or title
ESS Reception Desk
Contact phone number
(602) 542-4013

INTERNAL PD OPPORTUNITY: April IDEA Conference Sessions

Professional Learning and Sustainability
Updates
You can register by selecting sessions listed above or please visit the IDEA Conference web page:The Professional sessions will take place on Thursday afternoons from 2:45–4:00 p.m.Youth and Family sessions will take place on Tuesday afternoons from 4:00–5:00 p.m.Participants must register 48 hours in advance to guarantee needed accommodations.

INTERNAL PD INFO: Harnessing the Power of YouTube to Support Language Development (Including AAC Users)

Updates
Assistive Technology
ESS is excited to announce a third professional learning opportunity with Lauren Enders, CCC-SLP, on Tuesday, March 30, 2021 from 4:00–5:15 p.m. for special educators and related service providers.

Head Starts—Special Education

Head Starts—Special Education

The federal Department of Health & Human Services allocates Head Start Arizona Head Start grantees. The grantees may run programs and/or allocate monies to local Head Start program contractors. Exceptional Student Services recognize these programs as similar to other public special education programs operated within the state. Our unit aligns the naming convention and standard to what is recognized by the Office of Head Start and a listing can be found on the HeadStart.gov website. For data reporting purposes, all children receiving services within these programs must be accurately reported at those sites with a public education agency listed as the district of residence.

Each public education agency (PEA) that places a student on an IEP in a Head Start program can submit a unique version of a calendar tailored to how its district/charter operates, and how the Head Start site operates. This will take into consideration unique fall/winter/spring break times scheduled by PEAs that can be recognized regardless of the operational days at the Head Start site.

Example: District A has a winter break between December 24, 2019, to January 2, 2020. In that district’s calendar submission for students attending a given Head Start site, out-of-session days such as this winter break can be specified for those students even if the Head Start site was open during that time. This is in deference to the PEA’s overall function and capacity as the PEA responsible for providing educational services.

Based on this guidance, PEAs should contact each Head Start site where it places students to obtain the standard operating calendar for accurate data submissions.

Additional information can be found on the general Head Start webpage for the department.

DATA MANAGEMENT ALERT: New SPED Integrity Rule for FY21: -40085

Data Management
Updates
A new SPED integrity rule will be introduced into the integrity process for FY21 shortly. This new rule is a continuation of our effort to further validate Tuition Payer codes to ensure clean data for the state. A new one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips, and the rule has been added to our SPED Integrity Rules Reference document. This rule has been updated from the upcoming section in the FY 2021 ESS Data Reporting Updates document. Integrity Rule -40085

DATA MANAGEMENT ALERT: New Integrity Rule for FY21: -10133

Data Management
Updates
A new Average daily Membership (ADM) integrity rule will be introduced into the integrity process for FY21 shortly. Integrity Rule -10133 Students reported with Tuition Payer Code 7 (Students funded through other state formula programs) must have a SPED Least Restrictive Environment (LRE) reported for all dates of the Tuition Payer Code 7.

DATA MANAGEMENT ALERT: ESS Discipline Data Collection application is now open.

Data Management
Updates
We are pleased to announce the ESS Discipline Data Collection (DDC) application is now open for FY21 SPED discipline incident submissions. All disciplinary incidents that result in the removal of a student receiving special education services are required to be submitted in the DDC application. The application will only accept incidents for students reported as SPED in AzEDS on the date of incident. More information about the ESS Discipline Data Collection is available on our Annual SPED Data Collection webpage.

Building AT with Judith Schoonover, OTR/L

Building AT with Judith Schoonover, OTR/L

The Arizona Department of Education Assistive Technology Team is pleased to welcome Judith Schoonover, MEd, OTR/L, ATP, FAOTA as she presents “Building a Foundation for Exploration and Learning with Easily Found Materials.” This virtual professional development series will include four stand-alone sessions scheduled in April 2021.

Judith Schoonover, MEd, OTR/L, ATP, FAOTA is an occupational therapist and former elementary school teacher. She is certified as an assistive technology professional (ATP) by RESNA and was a founding member of the Loudoun County Public Schools Assistive Technology Team. Judith has provided direct services in schools for more than 44 years and is a nationally and internationally recognized speaker, presenting on the topics of school-based occupational therapy, transition, literacy, and assistive technology. She has authored numerous articles, and chapters in Early Childhood: Occupational Therapy Services for Children Birth to Five, Occupational Therapy for Children (6th-8th eds.), Best Practices in School Occupational Therapy, Assistive Technologies, and Occupational Therapy and Transitions: A Cross-System Perspective. She participated in the National Association of State Directors of Special Education (NASDSE) workgroups addressing response to intervention (RTI), transition, and virtual schools. Currently, Judith represents AOTA on the National Joint Committee (NJC) for the Communication Needs of Persons with Severe Disabilities and serves on the editorial board of the Assistive Technology Outcomes and Benefits (ATOB) Journal.

“Building a Foundation for Exploration and Learning with Easily Found Materials”

In this time of school closures and remote instruction, it can be challenging to assess the environment for support and barriers as the environments may change from day to day, yet considering where the student is working, learning, and playing is more important than ever. The SETT Framework directs us to think about the Students, the Environments, and the Tasks they want or need to do to choose individualized and student-centered Tools. Never underestimate the power of using what’s available or easily acquired as a first step. Whether working virtually or face-to-face, simple adaptations with easily found materials can make a difference and empower users, caregivers, and educators to create their own solutions and tools.

This virtual professional development series will include four stand-alone sessions covering various topics on designing and making tools with easily accessible and low-cost materials to help our students be successful in any environment. The presenter will share multiple resources and ideas for building better learning and play environments. Participants can register for any or all the following sessions. Space is limited so register soon.

“Adapted Repurposed Tool (ART) Kits: If You Build Them, Students Can Participate”

In this session, construction of adapted ART Kits will be modeled. Participants will be mailed some construction materials so they can “make and take” and get a jumpstart on creating their own kits. Discussion and exchange of ideas will be encouraged throughout the session.

Registration is closed. 

“If You Build It, They Can Learn and Play”

This session will focus on modeling simple customized PVC tools that can be easily built from items found in hardware stores (PVC pipe, joints, and cutters) and assembled in minutes. Participants will be mailed the materials to make at least two tools. Discussion and exchange of ideas will be encouraged throughout the session.

Registration is closed. 

“If You Adapt It, They Will Learn”

This “make and take” session will include a demonstration of a number of learning tools that can be assembled and customized with easily found materials and include an introduction to adapted books. Participants will be mailed materials to make several of the tools and be provided resources for the others. Discussion and exchange of ideas will be encouraged throughout the session.

Registraion is closed. 

“Fabricating Fabulous Foldables for All”

In this session, construction of paper-based kinesthetic tools for organizing and learning will be modeled. Each participant will be guided through the process of folding paper in specific ways to display information. Some materials will be provided. Discussion and exchange of ideas will be encouraged throughout the session.

Registraion is closed.

After registering, you will receive a confirmation email containing information about joining the meeting via Zoom. Participant registration is first-come, first-served until all available seats are filled. Preference will be given to Arizona residents. 
 

Contact Us

Email the AT Inbox

Page revised 4/1/21

RECRUITMENT & RETENTION INFO: GETSET and SETTA Tuition Assistance Programs

Professional Learning and Sustainability
Certification
GETSET and SETTA Tuition Assistance Programs

DATA MANAGEMENT ALERT: SPED Integrity Rule -40055

Data Management
Updates
SPED integrity rule -40055 is defined as follows: If a student’s SPED Exit Reason does not match the student’s regular membership Year End or Withdrawal Membership status, then report the discrepancy as an error. This rule is triggered for all SPED data effective April 1st of the fiscal year to capture mismatches and relevant data elements not reported. (See the SPED Exit Validation Matrix)

FUNDING INFO: 2021-2022 IDEA Part B State Application and Interactive Spreadsheet Available for Public Review and Comment

Updates
Administration
The Arizona Department of Education (ADE) is applying for federal funding under IDEA 2004 for the period of July 1, 2021 through June 30, 2022. The eligibility document serves as the basis for the operation and administration of activities to carry out the requirements of Part B of the IDEA. In accordance with 34 C.F.R. §§ 300.165 and 441 (b)(7), the federal regulations that implement the General Education Provisions Act (GEPA) ((20 U.S.C. §1232d(b)(7)(B)), this application is posted for public participation and comment.