Child and adult care centers, emergency shelters, Head Starts, and atrisk sponsors who wish to participate in the CACFP in Arizona must complete a series of trainings and submit applications to ADE for assessment of the organization's financial viability, administrative capability, and accountability for Federal funds.
The steps below detail the application process for CACFP in Arizona. Step 1: Complete Online Trainings & Print Training Certificates
Facilities must meet certain eligibility criteria to operate the CACFP. Further, being a federally-funded program, there are a number of program requirements that must be upheld to sustain operations.
Please view the Introduction to the CACFP online training prior to beginning the applications process to assess eligibility and interest for the program.
Once complete, please print the training certificate as it will be needed in the following application steps.
After assessing your eligibility and interest to operate the CACFP, a series of documents, or Intent to Apply Packet, must be sent to ADE as notification of your intent to apply. For information about the documents and detailed guidance on how to correctly complete them are outlined in ADE's How to Complete the Intent to Apply Packet training. Missing or incorrect information can significantly delay or prevent the ability to advance in the application process.
Once you have a complete Intent to Apply packet, please mail your packet to the following address:
Arizona Department of Education
Health and Nutrition Services Division
1535 West Jefferson Street, Bin #7
Phoenix, AZ 85007
After submission, please advance to Step 3 to begin training completion. You will be notified by ADE when your packet is received.
As your Intent to Apply packet is being received and processed by ADE, move on to Step 3 of the process by completing required CACFP training. The required online CACFP Essentials Series covers various Nutrition, Administration, and Infant Feeding topics and each training will take between 0.25 - 1 hour to complete. These trainings are self-paced and can be completed on a day and time that works best for you. It will take approximately six hours to complete all required Essentials Series' trainings.
At the end of each training, you will be asked to click a link to complete a survey and obtain a training certificate. Please complete the survey and customize and keep each training certificate because they will be collected by ADE for verification of training completion in future application steps. If you encounter any issues customizing your training certificate, please reference the Training Certificate FAQ.
Congratulations on reaching step 4 of the applications process! This step requires you submit a Management Plan and Budget in our CNP Management Plans and Budgets online system. Please note, you cannot advance to this step until a complete Intent to Apply packet has been received and processed by ADE.
Accessing the System:
First, you must gain access to ADE's online systems. You should have received an email from [email protected] and [email protected] indicating your Intent to Apply has been processed and your organization has been established in ADE's systems. Once that email is received, you have the permissions to access online applications. The individual established as your Entity Administrator must grant you access to CNP Management Plans and Budgets - Sponsors and CNPWeb - CAC Center Sponsors. For assistance, please view ADE's How to Grant Permissions in ADEConnect guide. You will be notified by email when the request for access to ADE's systems is complete.
Completing the Management Plan and Budget:
Once you have gained permissions to the CNP Management Plans and Budgets system, you may begin completing your management plan and budget. Forms and resources required to complete this step are available online: www.azed.gov/hns/cacfp/renewalresources/.
Once you have submitted your Management Plan and Budget, your assigned program specialist will schedule a Pre-Approval Visit.
The Pre-Approval Visit is an opportunity for ADE to determine if your processes are consistent with program regulations or if you need some additional support prior to official program approval.
Congratulations! You have reached the final step of the CACFP applications process. Once your Management Plan and Budget have been approved, you will transfer approved information into the CNPWeb Site and Sponsor applications.
CNPWeb Applications Guide: This guide walks you through the steps to successfully submitting your CNPWeb site and sponsor applications. ADE highly encourages you utilize this guide.
Once submitted, your assigned program specialist will review your CNPWeb site and sponsor applications. If there are errors, they will request revisions. If/when the applications are free of errors, your application will be approved, and you will be ready to begin claiming for CACFP operations.
Today, USDA announced the award of $4.1 million in FY 2021 Team Nutrition Training Grants to State agencies that administer the National School Lunch Program. These grants will assist States in helping schools offer meals supported by recipes that utilize local agricultural products and reflect local food preparation practices and taste preferences.
The purpose of this memorandum is to provide updated guidance for Child and Adult Care Food Program (CACFP) sponsors on available waivers for operating during the COVID-19 pandemic and the procedure to notify the Arizona Department of Education (ADE) of their decision to opt into the use of the extended waivers.