Forms

 200-Day Instructional Calendar Compliance Form

School districts and charters electing to provide 200 days of instruction must submit an application to the Arizona Department of Education (ADE) by June 15th. Application forms should be submitted through HelpDesk.

• 200-Day Instructional Calendar Compliance Form 

 Arizona Residency Guidelines and Form

The Residency Guidelines and Form are available on the ADE Policy Development and Government Relations website. For more information, please visit the ADE Policy and Guidelines website. 

• Arizona Residency Guidelines and Form – REVISED 5/21/2019 on Policy website

 Budget Forms and Resources

Resources and links to all District and Charter Budget Forms, submitted AFRs, forms for Special Election results, an Override Calculator, and the Impact Aid Information are available from this page.

• Local Education Agencies (LEA's) Budget Forms and Resources

 Calendar Change/Access Request Form

Districts that have access to HelpDesk should submit calendar change requests using that system. This form is only to be used by districts who do not have access to HelpDesk to request additional calendars. If you do not have access to HelpDesk, please submit this form via email to [email protected].  

• Calendar Change/Access Request Forms can be found on the School Finance AzEDS page.

 Certificates of Educational Convenience (CEC) and 15-976

Forms used in the process of collecting data from counties for certificates of educational convenience (CEC).

• Certificates of Educational Convenience

 Charter Payment Estimator

A tool for Charters to estimate monthly state aid payments throughout the fiscal year

• Charter Payment Estimator

 Common Logon Permission Request

This form is used to grant access to the applications within Common Logon to districts and charters. While this system is being phased out, the Transportation Routes and Vehicle Inventory applications are still available for prior-year data corrections pursuant to A.R.S. § 15-915. School Finance systems that remain in Common Logon are: Transportation and Vehicle Inventory (for data correction purposes only), School Finance File Upload (Budget/AFR), and Budget Error/Suspense Maintenance-Change. 

• Common Logon permission requests are now handled through Help Desk.

 County Forms

Forms and resources used for County Jail, County Juvenile Corrections, County Small School Service Program, Unorganized Territory Transportation, and Government Property Lease Excise Tax (GPLET). 

• County Forms

 Entity Profile

Entity Profile Change requests for existing districts (such as changes to address, grades served, mission statements, etc.) are submitted through the HelpDesk ticketing system. For new districts that do not have access to HelpDesk, this form can be requested by emailing [email protected]. 

 Hardship Application

This application is used to request that a negative adjustment from statewide recalculation or a data correction be spread over the current and next fiscal years rather than having the negative adjustment applied entirely to the current year. 

• Hardship Application 

Instructional Time Certification 05/04/2018

HB 2862 allows a school district or charter to adopt an Instructional Time Model (ITM) to meet instructional hour requirements through things like remote instruction, project-based learning, mastery-based learning, weekend courses, and evening courses. School districts and charters should use the Instructional Time Model Template for School Districts and Charter Schools to report Instructional Time Models to the department.

• Instructional Time Certification 05/04/2018 For use in FY 2018. See SF18-054 for more information.

 Official Notice of Pupil Withdrawal

This form can be found on the Achieve website and contains definitions of withdrawal codes and explanations of when to use them.

• Official Notice of Pupil Withdrawal Form can be found on the Accountability & Research page.