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DATA MANAGEMENT ALERT: FY21 ESS October 1 Data Collection UPDATE

Program Area: Special Education
ESS Data Management has released two new training videos. These training videos focuses on Phase II: Reconciliation so individuals can pick and choose the relevant training videos that meets their needs.As a friendly reminder, please continue checking the SPED07 report on a regular basis during this time, even if your PEA’s counts reconcile early in the process. Please ensure Phase II: Reconciliation is completed in AzEDS by Friday, January 15, 2021 at 5:00 P.M.  Note there is no submission action for Phase II. Ensuring your Verification and SPED07 counts reconcile on January 15th will indicate completion.

RECRUITMENT & RETENTION INFO: Reserve Your Spot at the Arizona Education Virtual Job Fair Before It’s Too Late!

Program Area: Special Education
Registration for the 2021 Arizona Education Virtual Job Fair is closing soon! Registration is open to Arizona public school districts and charter schools on a first-come, first-served basis until Wednesday, January 27, 2021.

SPED DATA INFO: Indicator 8 Parent Involvement Survey Opens January 19

Program Area: Special Education
All school districts and charter schools are required to annually administer the State Performance Plan Indicator 8 Parent Involvement Survey to parents of students with an Individualized Education Program (IEP). The survey will open January 19 ADEConnect ESS Data Surveys. For more information, visit the survey web page.

SPED DATA INFO: Updates When Reporting Students on an Institutional Voucher When Students are Attending a Neighboring Districts

Program Area: Special Education
Vouchered students are normally reported by the district of residence (DOR) that is responsible for his or her education. In certain circumstances for students receiving services through an ASDB regional cooperative, a student may be attending a public school outside of the DOR.

FISCAL UPDATE: Fiscal Year 2020 IDEA High-Cost Funding Opening Soon

Program Area: Special Education
Information about FY2020 High-Cost Child Claim.

SPED DATA UPDATE: October 1 Special Education Data Collection Closes on January 15, 2021

Program Area: Special Education
To ensure compliance with federal reporting and program requirements for the fiscal year 2021, the Arizona Department of Education (ADE) is compiling data for student's special education data on October 1, 2020. Reports will be prepared using special education data that has been submitted by Arizona school districts, charter schools, and other public education agencies (PEAs) via their respective student information systems to ADE and has Passed Integrity in AzEDS accordingly. This system is a part of the October 1 Enrollment Data.

2021 Arizona Education Virtual Job Fair

Program Area: Special Education
Registration for job seekers is now open!Looking for a job in Arizona’s schools? This an event you don’t want to miss! The Arizona Department of Education/Exceptional Student Services is pleased to bring together public school districts and charter schools from across the state of Arizona that are looking for their next amAZing hire at the Arizona Education Virtual Job Fair. This free, virtual job fair will connect you with dozens of districts and charters looking for amAZing applicants just like you.You will be able to search for available positions, upload your resume, visit employer booths to chat with them via text or video, and find out about their communities and schools.If you have questions regarding the Arizona Education Virtual Job Fair, email Julie Lenza.Come and see the amAZing opportunities that Arizona has to offer!https://www.azeducationjobfair.com/

INTERNAL PD OPPORTUNITY: Considerations for Completing Psychoeducational Evaluations in 2021

Program Area: Special Education
Please join us for a Lunch and Learn on Thursday, February 4 from 11:45 a.m.—1:00 p.m., when leaders from the Arizona Association of School Psychologists (AASP) present, “Considerations for Completing Psychoeducational Evaluations in 2021.”As schools are working to support students’ learning in distance, hybrid, and in-person settings, they are also challenged with determining how to meet the needs of diverse learners, including identifying and making eligible those students who are in need of special education. Please join us as our presenters share considerations for completing initial and reevaluations in the current educational environment. Topics covered will include collecting additional data, SLD determination, and teleassessment.    

RECRUITMENT & RETENTION INFORMATION: Education Career Fairs Calendar

Program Area: Special Education
As part of our ongoing recruitment efforts on behalf of Arizona’s public schools, ADE/ESS compiles and updates a list of education career fairs happening at educator preparation programs across the country.If your school is planning to recruit for special education teachers from out of state, we hope this list will make that task a bit easier for you. This list is available on the Arizona Education Employment Board website under the “Find a University Job Fair” icon.

FISCAL UPDATE: Ancillary Services and Group B Funding - Information Needed

Program Area: Special Education
Arizona students with disabilities receiving special education services are reported into AzEDS to generate state funding as appropriate. Dependent on the disability, students with disabilities receive varying weighted totals under state aid. There is a fundable scenario that is not able to be reported into AzEDS at this time, which is comprised of students who require ancillary services but do not require special education instruction as outlined in A.R.S. § 15-769(D).

DATA MANAGEMENT ALERT: New Integrity Rules for FY21: -40080, -40081, -40082, and -40083

Program Area: Special Education
Four new integrity rules for FY21 will be introduced into the integrity process on FY21 SPED data shortly.  These new rules are a continuation of our effort to further validate SPED Exit Codes to ensure clean data for the state.  New one-sheet Integrity Tools are available on our AzEDS SPED Reporting webpage for troubleshooting tips, and the rules have been added to our SPED Integrity Rules Reference document.  These rules have been moved to the upcoming section on the FY 2021 ESS Data Reporting Updates document.

SPED DATA UPDATE: Teacher Attrition Survey is Now Open

Program Area: Special Education
ESS collects data each year through the Teacher Attrition Survey to make informed decisions about recruitment and retention efforts in Arizona. Participation in the survey is mandatory for all district and charter schools in Arizona.

INTERNAL PD OPPORTUNITY: Comprehensive Assessment for SLI Eligibility: Research, Regulations, and Resources

Program Area: Special Education
ESS is excited to announce a unique professional learning opportunity for speech-language pathologists. Please share information about this free webinar with your SLPs.Comprehensive Assessment for SLI Eligibility: Research, Regulations, and Resources

FUNDING INFO: Preliminary FY2022 IDEA Allocations Posted

Program Area: Special Education
Please review the FY22 Preliminary IDEA Allocation Memo for updates from the ESS Program Management team regarding the IDEA Consolidated-Entitlement funding application.

DATA MANAGEMENT ALERT: AzEDS SPED Integrity Rule Update -40071

Program Area: Special Education
An enhancement to Integrity Rule -40071 will be introduced into the integrity process on FY21 SPED data shortly. This update is a continuation of our effort to ensure clean data for the state. Updated one-sheet Integrity Tools are available on our AzEDS SPED Reporting webpage for troubleshooting tips, and the rule has been updated on our SPED Integrity Rules Reference document. 

FUNDING INFO: FY 2021 High-Cost Child Claims Updates

Program Area: Special Education
Please review the attached memo for information on how to apply for a High-Cost Child Claim.

INTERNAL PD OPPORTUNITY: March IDEA Conference Sessions Now Available

Program Area: Special Education
Special Education Directors,
Please see below for the IDEA Conference offerings in March

FUNDING INFO: IDEA Maintenance of Effort Compliance Test Begins March 1

Program Area: Special Education
The purpose of the Individuals with Disabilities Education Act (IDEA) Maintenance of Effort (MOE) Compliance Testing is to ensure that local education agencies (LEAs) do not supplant state and local funds with IDEA federal funding sources per 34 C.F.R. §300.203(b). Any LEA that received federal entitlement funds for the IDEA must be tested for MOE Compliance.

INTERNAL PD OPPORTUNITY: March Math Office Hours

Program Area: Special Education
The ADE Math Team has scheduled office hours to allow educators to meet together to network, problem-solve, and develop solutions to allow all Arizona teachers and students to continue to feel supported and to be successful.Grade-band meetings are provided for all math teachers, including special education teachers! These grade-band meetings will include opportunities for networking, problem solving, and sharing different implementation models. Office hours are one hour long with an additional 30 minutes at the end for a Q & A session.  Participants can earn one hour of professional development credit for each session attended.

DATA MANAGEMENT ALERT: Integrity Rule -40055 – Update to SPED Exit Validation Matrix

Program Area: Special Education
An enhancement to Integrity Rule -40055 will be introduced into the integrity process on FY21 SPED data shortly. This update is a continuation of our effort to ensure clean data for the state. Updated one-sheet Integrity Tools are available on our AzEDS SPED Reporting webpage for troubleshooting tips.
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