Data capture for the March 21st payment is 02/15/24 at 5 pm. 

Reminder: Payment 9 will be based on data captured that is passing integrity and generating ADM in AzEDS. Actual data in AzEDS will be used to calculate ADM for Payment 9.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS: 

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors 
• STUD10 – validate all students are listed in AzEDS 
• ADM15 – ensure all students expected to generate funding are indicated as fundable 
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type  

Important Note: FY24 Calendars need to be submitted, approved, and certified for ADM and funding to be generated. 

Please submit a School Finance HelpDesk ticket if data assistance is needed.

The School District Employee Report (SDER) On-Line Application is now open to accept employee data revisions. You can access this application through ADE Connect.

If there are any revisions that need to be made to your SDER data, you can log in to ADEConnect SDER Application. The deadline to submit final revisions is March 1, 2024, by the end of the day.

It is important to note that if a district's data is not submitted and error-free, it will not be included in the TEI calculation. Final TEI reports will be available on or before March 15, 2024.

For additional details about the submission of SDER data, please refer to the SDER manual.

Please submit a HelpDesk ticket if you need assistance with submitting your SDER data.

Note: Charter schools should not submit staff data or SDER data.

BUDG-25 reports for all school districts have been posted to the School Finance website. FY 2024 January BUDG-25 reports have been calculated using the FY 2024 January BSA-55 information.
 

• District BUDG-25 reports are available to download from this School Finance website. For further instructions on how to navigate the website, please view this Hot Topic.

• District FY23 BUDG-75 reports are available to download from the School Finance website:
  • Select the “Start Fiscal Year” as 2023
  • Optionally, select the “Execution Date” as 11/21/2023
  • Click “Apply”

• District BSA-55 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the January “PDF” button. The January BSA-55 report will appear.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

Audit PDFs can be uploaded to the Budget System. This Hot Topic provides detailed step-by-step instructions on how to upload the Audit PDF to the Budget system. Please review the following information before contacting the School Finance Budget Team with questions. 

Step 1: Go to ADE Connect (www.adeconnect.azed.gov) and click on “View Applications”    

Step 2: Click “School Finance Budget System"

Step 3: Click on “Audit PDF Upload” on the top right corner of the web page

Step 4: Click “File Upload”

Step 5: You will see the below screen with following fields:

1. Enter the Fiscal year from the dropdown
2. Click “Select Files” under Document Name and select the file to upload
3. Fill in the File Description
4. Then click “Upload”

*** Please note, PDF is the only acceptable format ***

After uploading the file, you can return to the dashboard. On the dashboard, you can view the file submission details and download the file.

Externally view and download the Audit PDFs uploaded to the Budget System

Districts can access the uploaded Audit PDFs at the School Finance Website (the same site where the BSA55 and BSA64 reports are available)

• Click on File Submission Status Report

• On the top right corner of the page, click ‘Audit PDF Uploaded Files’ and you should see the uploaded files in the dashboard.

• On the Dashboard, you can filter and view the status of the uploaded document (Historic, Current Usable, Failed). The file can be downloaded by clicking on ‘Download’ and Districts can copy the link to this file by right clicking on ‘Download.’

• Status details:
  • Current Usable: the file is the most recent processed file for that file name and fiscal year.
  • Historic: the file has been replaced with a newer successfully processed file with the same name and fiscal year.
  • Failed: the file was unable to be processed.

If you have questions after reviewing the links above, please email the School Finance Budget Team as [email protected].

School Finance has manually calculated initial add-on payments for gifted students in accordance with Laws 2021, Chapter 404 and the files below describe the calculation process and details for each district and charter. The additional funding for districts and charters will appear as adjustments to the base support level in BSA55 reports. Calculations will be updated once in the spring and again after statewide recalculation in July to reflect final student data. 

FY 2024 Gifted Add-on Payment Summary

FY2024 Gifted Group B Funding.xlsx 

In the future, the gifted add-on weight is expected to be fully implemented in ADE student data and payment systems to appear in the BSA55 report along with other add-on funding, but the timeline for this enhancement is not yet known.

Please contact the Payment Team ([email protected]) if you have any questions.

Thank you!

Districts (not charters) must submit transportation route data within 12 days of their 100th day (or 200th day where applicable) per A.R.S. § 15-922.  

Users must submit district transportation data through the ADEConnect application. Users who submit transportation data must be assigned the “TransportationInventory – LEA User” role in ADEConnect to access the new Transportation application. Entity Administrators can add this role to users in ADEConnect. Please get in touch with your Entity Administrator if you need assistance with role assignment.

The following resources are available to assist in submitting transportation data via the new application:

• Transportation Manual
• Transportation FAQ

Please review these resources before submitting your transportation data. If additional assistance is needed, please submit a HelpDesk ticket.

Data capture for the February 22nd payment is 1/15/24 at 5 pm.

Reminder: Payment 8 will be based on data captured that is passing integrity and generating ADM in AzEDS. Actual data in AzEDS will be used to calculate ADM for Payment 8.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type

Important Note: FY24 Calendars need to be submitted, approved, and certified for ADM and funding to be generated. 

Please submit a School Finance HelpDesk ticket if data assistance is needed.

The FY2023 Superintendent's Annual Financial Report (SAFR) has been posted. 

School Finance has posted Volume I and Volume II of the report and the digital copy of SAFR information on our website.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

BUDG-25 reports for all school districts have been posted to the School Finance website. FY 2024 December BUDG-25 reports have been calculated using the FY 2024 December BSA-55 information.
 

• District BUDG-25 reports are available to download from this School Finance website. For further instructions on how to navigate the website, please view this Hot Topic.
   

• District FY23 BUDG-75 reports are available to download from the School Finance website:
  • Select the “Start Fiscal Year” as 2023
  • Optionally, select the “Execution Date” as 11/21/2023
  • Click “Apply”

• District BSA-55 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the December “PDF” button. The December BSA-55 report will appear.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

Data capture for the January 23rd payment is 12/15/23 at 5 pm.

Reminder: Payment 7 will be based on data captured that is passing integrity and generating ADM in AzEDS. Actual data in AzEDS will be used to calculate ADM for Payment 7.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type

Important Note: FY24 Calendars need to be submitted, approved, and certified for ADM and funding to be generated. 

Please submit a School Finance HelpDesk ticket if data assistance is needed.