New AzEDS Reports and Integrity Errors for Free and Reduced-Price Lunch (FRPL).

The new FRPL AzEDS Reports provide a summary of Average Daily Membership (ADM) determined by Income Eligibility needs and/or an Alternative method using Health and Nutrition Data with regular ADM. Report data is post-integrity and includes limiting.

• FRPL20 - Free and Reduced-Price Lunch Summary ADM Report
• FRPL30 - Free and Reduced-Price Lunch Site Summary ADM Report

New Integrity Rules 70XXX are based on one of two criteria: Income Eligibility Needs or an alternative process for schools that are part of ADE’s Health and Nutrition Services programs (CEP). Review the INTEG15 report to view any 70XXX errors.

New Integrity Rules on Income Eligibility 1 and 2 needs:

• Need Entry Date must be within a membership
• Need Exit Date must not extend beyond the membership
• Need Entry Date must be before the Need Exit Date
• Identical Needs may not be concurrent at the same school

For more information, please contact School Finance at [email protected].

Session: ADM15 and ADM20 Reports

Date: December 13, 2023, at 1:00 pm

This training session offers a closer look at the details of the ADM15. This session will look over every column on the ADM15 and how to use Excel features to get you the data that you need to reconcile your ADM.

Register for this Session

If you have any questions, please contact School Finance at [email protected].

BUDG-25 reports for all school districts have been posted to the School Finance website. FY 2024 November BUDG-25 reports have been calculated using the FY 2024 November BSA-55 information. The November Budg-25 report will include the updated budget balance carryforward values from the FY23 Budg-75 report, the estimated annual Prop 123 and One Time Supplemental $300M values, and estimated FRPL and Gifted add-on funding.

• District BUDG-25 reports are available to download from this School Finance website. For further instructions on how to navigate the website, please view this Hot Topic.

• District FY23 BUDG-75 reports are available to download from the School Finance website:
  • Select the “Start Fiscal Year” as 2023
  • Optionally, select the “Execution Date” as 11/21/2023
  • Click “Apply”

• District BSA-55 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the November “PDF” button. The November BSA-55 report will appear.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

FY 2023 Prop 123 and One Time Supplemental Payment 1

The $75 million additional funding provided by Proposition 123 (Laws 2015, 1st Special Session, Chapter 1) for FY 2024 will be distributed in two payments: $37.5 million by November 30, 2023 and $37.5 million in May 2024. Individual school district and charter allocations are based on the share of statewide weighted attending Average Daily Membership (ADM). The first $37.5 million payment was calculated based on the same ADM that was used for the FY24 November Classroom Site Fund payment.

Additionally, the $300 million One Time State Aid Supplemental additional funding for FY 2024 will also be distributed in two payments: $150 million by November 30, 2023 and $150 million in May 2024. The calculation method is the same as for Prop 123 funding as individual school district and charter allocations are based on the share of statewide weighted attending Average Daily Membership (ADM). The first $150 million payment was calculated based on the same ADM that was used for the FY24 November Classroom Site Fund payment.

The file linked below will show the first payment amount and total estimated FY 2024 Prop 123 and One Time State Aid Supplemental amounts per LEA. Districts are listed first by county, followed by charters alphabetically.

District and Charter Prop 123 and One Time State Aid Supplement

Please contact the School Finance Payment Team at [email protected] if you have any questions about this payment.

BUDG-75 reports for all school districts have been posted to the School Finance website. FY 2023 BUDG-75 reports have been calculated using the FY 2023 BSA55 SRC information.  As a reminder, districts automatically receive a budget balance carryforward adjustment for any under-budgeted RCL in M&O due to the FY 2023 statewide recalculation.

• District BUDG-75 reports are available to download from the School Finance Website:
  • • First, select the start fiscal year of 2023.
    • Next, select the optional execution date of 11/20/2023 and/or hit “Apply.”
    • Next, use the filter icon above “Ed Org ID” or “Ed Org Name” to filter for your district.
    • Finally, click on the highlighted Budget-75 file under the “Report File Name” column.

• District BSA 55 reports are available to download from the School Finance website:
  • First, select 2023 as the fiscal year.
  • Next, select your school district and then click “View Reports.”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the FY23 SRC “PDF” button under the BSA-55 Report section. The FY 2023 BSA55 SRC report will appear.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

Data capture for the December 21st payment is 11/15/23 at 5 pm.

Reminder: Payment 6 will be based on data captured that is passing integrity and generating ADM in AzEDS. Actual data in AzEDS will be used to calculate ADM for Payment 6.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS: 

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors 
• STUD10 – validate all students are listed in AzEDS 
• ADM15 – ensure all students expected to generate funding are indicated as fundable 
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type  

Important Note: FY24 Calendars need to be submitted, approved, and certified for ADM and funding to be generated. 

Please submit a School Finance HelpDesk ticket if data assistance is needed.

School Finance has adjusted the Budg-25 Letter to include FRPL and Gifted adjustments in the general budget limit. Please review the newly published letters on this website and use the execution date of 11/2/2023 to filter for the updated letters.

Please note that the values on this Budg-25 Letter will be different than the values on the October Budg-25 Report. We will be running the November Budg-25 Report with the updated values.

If you have any questions, please contact the School Finance Budget Team at [email protected].

Thank you!

Session: Introduction to AzEDS Data

Date: November 15, 2023, at 10:00 am

This training session offers an overview of the process of collecting student data and the reports generated during this phase. We highly recommend this training for newly appointed student data coordinators, registrars, and those at the schools responsible for reconciling student data.

Register for this session

If you have any questions, please contact School Finance at [email protected].

In accordance with A.R.S. §15-905(E), the FY 2024 BUDG-25 Budget Verification Letters are now published. Letters are based on the most recent BUDG-25 Budget Verification reports, which have been calculated using the October BSA 55 information. These letters contain the official notification if a FY 2024 December revision is required as of the date of the letter.

• District BUDG-25 Budget Verification Letters are available to download from the School Finance website.

• District BSA 55-1 reports are available to download from the School Finance website.

The budget verification letters are addressed to the district's governing board in care of the district superintendent. Therefore, it is the responsibility of the district to inform the district's governing board members accordingly. 

Reminder: the district's budgeted FY 2024 K3 Reading amount is added to the district's BSL and RCL until the district is approved for the K3 Reading support level weight by the State Board, or December 15th, whichever occurs first.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

Budget AGD report for all school districts has been posted and is available to download from this School Finance website.  

Please select execution date, 10/27/2023. 

If you have any questions, please contact the Budget Team ([email protected]).

Thank you!