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DATA MANAGEMENT ALERT: FY 2023 October 1 Data Collection Application is now OPEN

DATA MANAGEMENT ALERT: FY 2023 October 1 Data Collection Application is now OPEN

DATA MANAGEMENT ALERT

FY 2023 October 1 Data Collection Application is now OPEN

The October 1 Data Collection (ODC) application is now open, and Phase I is underway. This phase includes the submission of your Public Education Agency (PEA) Special Education (SPED) student count and personnel Full-Time Equivalency (FTE) data. 

The ODC child count is a crucial process consequential for federal reporting, determining federal allocations, and providing information for the state to make educational determinations over time.

All PEAs are required to verify the aggregate count of students receiving SPED services over October 1, including zero counts. This is an internal count using your student information systems and student rosters; AzEDS reports should not be used to gather Phase I Verification Count.

This data is due Wednesday, November 16, 2022. More information and training is available on the ESS October 1 Data Collection website.

Please refer to the Important Dates document on the ODC timeline for a complete outline of deadline requirements for this data collection.

Please contact [email protected] with any questions.

INTERNAL PD INFO: 2022–2023 Project EASEL Professional Learning Series—Teaching Middle School Students to Persist Through Challenging Tasks Using Self-Efficacy

INTERNAL PD INFO: 2022–2023 Project EASEL Professional Learning Series—Teaching Middle School Students to Persist Through Challenging Tasks Using Self-Efficacy

Special Education Directors,

Project EASEL, in partnership with ADE/ESS, would like to invite you to tune into the Exploring Strategies for Social-Emotional Learning (SEL) fall and spring professional learning series. We plan to share various information and strategies to support your understanding and implementation of assertiveness, self-efficacy, and self-regulation. 

Details for the upcoming SEL session:

Teaching Middle School Students to Persist Through Challenging Tasks Using Self-Efficacy

October 11, 2022, 3:00–4:00 p.m.

Description: Do your students lack confidence in their abilities, think that they will always do as well or as poorly as they have done in the past, give up easily when they encounter obstacles, or feel that they cannot learn the course content or succeed in school, sports, or arts? Self-efficacy instruction can help. Self-efficacy helps students to persist through challenging tasks and builds their confidence in overcoming difficulties academically, emotionally, and in their extracurricular endeavors. During this one-hour webinar, you will learn instructional activities to develop and support self-efficacy. These include how to help students reframe negative self-talk, strategies to help students manage their physiological feedback caused by emotional reactions, and how to view mistakes as opportunities to learn.

Registration is required for all Project EASEL SEL sessions. Please register in advance for Teaching Middle School Students to Persist Through Challenging Tasks Using Self-Efficacy.  

Please view the flyer for upcoming Project EASEL SEL sessions with updated details. If you have any questions, please email Pattie Noonan.

New Gifted Reports (GIFT10 & GIFT11)

New Gifted Reports (GIFT10 & GIFT11)

Tue, Oct 4, 2022

Beginning in FY23, the gifted and talented needs are no longer included in the SUP10 and SUP11 reports.  The gifted program now has its own new AzEDS reports, the GIFT10 and the GIFT11.  The GIFT10 lists all students who qualify for the gifted program.  The GIFT11 breaks down those students to their individual gifted needs of Language Arts (Verbal) giftedness, Non-Verbal giftedness, Quantitative (Math) giftedness or Other giftedness.  These reports can then be used in conjunction with the ADM reports to reconcile your data to the Gifted Group B funding data published by School Finance in the spring. 

To view the GIFT10 and GIFT11 reports, you must have the ADE Connect Role of AzEDS Coordinator – Support Program Reports.

If you need assistance with the GIFT10 or GIFT11 reports, please submit a Help Desk Ticket and an analyst will be able to assist you. 

For further information on Gifted Reporting and Add on Funding please see our previous Hot Topic here.

New CTED Integrity Rules

New CTED Integrity Rules

AzEDS will begin implementing the following CTED Integrity Rules tonight, September 27, 2022.  These new rules are a continuation of the agency’s effort to ensure clean and accurate data for the state. 

Integrity Rule 10141
Total community college enrolled credits are missing. Students enrolled in CTED community college school sites will not generate ADM if total community college enrolled credits are not submitted.

Integrity Rule 10142
Both total community college enrolled credits and total planned instructional hours have been reported for this student. CTED – Community College memberships do not report Planned Instructional Hours.

Integrity Rule 10143
Total planned instructional hours are missing. CTED students will not generate ADM at centralized, leased centralized, or satellite sites if total planned instructional hours are not submitted.

Integrity Rule 10144
Both total community college enrolled credits and total planned instructional hours have been reported for this student. CTED – Satellite, Central Owned and Central Leased memberships do not report Community College Enrolled Credits.

Integrity Rule 10145
More than 1,000 total planned instructional hours submitted. Reported total planned instructional hours should equal total planned instructional time during the student's enrollment.

Integrity Rule 10146
More than 36 total community college enrolled credits submitted. Reported credits should equal total community college enrolled credits during the student's enrollment.

The ADE IT department has also posted a blog regarding these new CTED Integrity Rules.  You can view the blog post here.

For more information regarding CTED reporting, please see our 2022 CTED Draft Guidance

In addition to our draft guidance, a CTED FAQ will be posted soon.

Please note these new CTED integrity rules are active from FY23 forward and do not apply to A.R.S. § 15-915 requests. 

CTED Integrity Rules added to Integrity Reference Sheet

CTED Integrity Rules added to Integrity Reference Sheet

Integrity rules -10141 through -10146 have been updated in the Integrity Rules Reference Sheet located here. These rules are currently set as warnings. Rules -10141 through -10144 will become errors later in FY2023 before the ADM Calculation Engine (ACE) is updated for CTED ADM. Rules -10145 and -10146 will remain as warnings moving forward. You may also navigate to the Integrity Rules Reference sheets by expanding  AzEDS in the menu bar and selecting Reference.

The rules are located in 10XXX and 20XXX - Average Daily Membership (ADM) Rules Version 12. If the version appears to be prior to V12, then it may require the user to clear the cache from the web browser.

School-Level AFR Formatting Error

School-Level AFR Formatting Error

We are aware that some LEAs are experiencing formatting errors when uploading their School-Level AFR files.  If your LEA is receiving errors related to the Totals tab, please follow the steps below:

  1. Open your School-Level AFR file
  2. Copy all information on the Totals tab
  3. Paste all information back on the Totals tab as a value
  4. Save your School-Level AFR file
  5. Using Common Logon, upload your file.

We apologize for the inconvenience.

ASCUS 9/23/2022

ASCUS 9/23/2022

On Friday, September 23, 2022, AzEDS IT participated with the Arizona School Computer Users' Support (ASCUS) meeting located at the Alhambra Elementary School District Office, 4510 N 37th Avenue, Phoenix, AZ 85019. The communication pathways between AzEDS IT, Vendors and Stakeholders were shared.

For more information regarding ASCUS, please visit their website Arizona School Computer Users' Support (ascusonline.org).

Working with Schools to Reduce Suicide

Working with Schools to Reduce Suicide

Mon, Sep 26, 2022

Project AWARE is a federal initiative funded by SAMHSA to build and expand the partnership between education and mental health systems at both the state and local levels. The Arizona Project AWARE team is a partnership between AZ Department of Education, AHCCCS, and six local school districts. The AZ AWARE team is focused on ensuring that all AZ students and families have access to appropriate behavioral health resources, while supporting education systems in training staff and implementing school-based and community mental health service pathways. 

Arizona Project AWARE provides support and access to gatekeeper or suicide prevention trainings such as Youth Mental Health First Aid, QPR, and ACT on Facts.

How can you help?

  • Be trained in a free evidence-based suicide prevention training. Sign up here.
  • Ask your children's school if they have a suicide prevention and postvention policy in place. If not, a template can be found here.
  • If your children's school doesn't have a behavioral health provider on campus, ask leadership to make the connection. More information on how to take those steps can be found here
  • Be an advocate for suicide prevention. Normalize conversations about mental health, thereby reducing stigma.

Final FY 2022 Expenditure Reports (BUDG-25)

Final FY 2022 Expenditure Reports (BUDG-25)

Final BUDG-25 reports for all school districts have been posted to the School Finance website.  Final FY 2022 BUDG-25 reports have been calculated using the FY 2021 BUDG-75 report and FY 2022 Statewide Recalculation BSA 55-1 information.  Please note, the reduction for any over-expenditure amount in M&O and/or Unrestricted as reported on the FY 2021 BUDG-75 has been included on the FY 2022 June 30 BUDG-25 Reports.

 

  • District BUDG-25 reports are available to download from the School Finance website:
    • First, select a school district and then click “Go!”
    • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
    • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-25 report will appear.

 

  • District BUDG-75 reports are available to download from the School Finance website:
    • First, select a school district and then click “Go!”
    • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
    • Finally, select fiscal year 2021 and then click “Go!”. The BUDG-75 report will appear.

 

Please note, BUDG-75 reports have been updated and Budget Balance Carry Forward amounts have been recalculated based on FY21 AFR.

 

  • District BSA 55-1 reports are available to download from the School Finance website:
    • First, select a school district and then click “View Reports”
    • Next, scroll down the page to the “School District Reports” section.
    • Finally, click the FY22 SRC “PDF” button. The FY22 SRC BSA 55-1 report will appear.

 

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

ESSER Newsletter - September 2022

ESSER Newsletter - September 2022

Fri, Sep 23, 2022

ESSER Newsletter A Monthly communication from the Arizona Department of education

It is hard to believe we are approaching the September 30th expiration date for ESSER I. When this package was first delivered to states from the federal government, the COVID-19 situation looked and felt much different than it does today. Our students were about to enter their first full year of learning amid a pandemic, a vaccine had not yet been released, and many of us were supporting sick loved ones and mourning the many who died in the first few months. As community leaders, our schools used this first round of funding to make schools safer, connect students to hybrid learning, and allow us to start bringing students back to the classroom.

Our ESSER team is incredibly grateful for how school leaders collaboratively and innovatively used ESSER I dollars. If your district or charter school has not expended all remaining ESSER I money, you must do so by Friday, September 30th, or risk forfeiting those funds. There is no carryover for ESSER I funding.

As we sunset ESSER I, many districts and charters will be looking towards expending all the funding available in the ESSER II package. As a reminder, no ESSER II completion report is due in October. You can access and finish the completion report at any time once you have fully expended your ESSER II funds.

ESSER Set Aside Opportunities

The following opportunities are funded and supported by the Arizona Department of Education’s ESSER I, II, and III (ARP) set aside investments:

24,489 teacher supply projects funded by DonorsChoose

The Arizona Department of Education and the Superintendent were proud to support another round of DonorsChoose funding for Arizona’s public educators, school counselors, social workers, and more. This second round included dedicated funding for our most rural communities outside Maricopa and Pima counties. By intentionally providing funds solely for rural schools, we served 1,570 schools after the second round of funding.

Sign-up for Junior Achievement (JA) Inspire

JA Inspire is Arizona’s leading virtual career exploration platform, connecting thousands of middle and high school students with self-assessments, career resources, and directly to top Arizona employers! Educators can access the platform and associated age-appropriate, standards-aligned curriculum for free and provide their students with a real-world look at some of the state's leading industries and career options. There is something for every student, from webinars, exhibit halls, and digital resources to a virtual scavenger hunt and employer Q&A sessions.

With JA Inspire, we empower students with the critical skills they need to achieve future career and economic success, ultimately shaping Arizona’s future workforce. Together, we inspire a more well-informed generation of societal leaders to make wise economic decisions and build thriving communities!

Teachers and administrators, sign up for JA Inspire for your students today: https://www.jaaz.org/jai-educators/

Building Equity for English Learners with WestED

WestEd’s Quality Teaching for English Learners (QTEL) is pleased to partner with the Arizona Department of Education to provide professional learning and coaching to Arizona’s educators of English Learners. QTEL is currently seeking school and district partners in the Central Arizona region to participate in this work over the course of the 2022–2023 and 2023–2024 school years. Professional learning cohorts begin in October 2022. QTEL is one of Arizona’s American Rescue Plan (ARP) School and Community Grantees. All professional learning, materials, facilities, and educator stipends associated with this project will be paid for with state ARP funding at no cost to schools and districts. Participating schools and districts will be asked to ensure the following:

  • A two-year commitment of a team of educators (consisting of 4–5 teachers, an instructional coach, and an instructional leader)
  • Time for educators to participate in all associated professional learning activities
  • Substitutes for participating educators

Interested schools and districts should submit their contact information at: https://bit.ly/BEEL-Contacts. Learn more about QTEL.

American Rescue Plan (ARP) School and Community Grantee Spotlight

The Office of the Maricopa County School Superintendent Steve Watson launched the Learning Acceleration Partnership in collaboration with six school districts (Liberty Elementary School District, Maricopa County Regional School District, Morristown School District, Nadaburg Unified School District, Phoenix Elementary School District, and Valentine Elementary School District). Arizona teachers are working harder than ever to meet the needs of their students, particularly now at a time when there is so much academic ground to cover. The mission is daunting: How does a teacher ensure that all students have equitable access to challenging, grade-level content when so many gaps exist? The Learning Acceleration Partnership is an opportunity to provide teachers with the tools and support they need to deliver strong Tier 1 instruction utilizing strategies that allow all students to successfully access grade-level content.

Superintendent Steve Watson and his team onboarded a cadre of 19 Learning Acceleration Specialists to accomplish this goal. These incredibly passionate, motivated, and skilled individuals will work alongside teachers to co-plan and co-teach lessons with the right instruction and support when needed.  To prepare for this role, the LAS cadre participated in a two-week professional development intensive in July.  The training focused on the tools and tactics needed to accelerate academic success in Tier 1 instruction, including unpacking standards to identify learning targets, designing success starters to prepare students for new learning, and identifying and employing the right scaffolds to get students on a fast track back to grade level. The LAS cadre also practiced the evidence-based, student-centered coaching approach they will utilize to collaborate with teachers to co-design and co-deliver grade-level instruction.

Classroom teachers are facing an extraordinary challenge, and the Learning Acceleration Specialists are there to help!  As collaborators, the LAS cadre has what is needed to partner with teachers in the classroom as they build their skillset to address unfinished learning and keep learning moving forward for all students.

Click here to learn more about the Learning Acceleration Partnership and meet the team!