BUDG-AGD reports for all school districts have been posted to the School Finance website. ARS 15-911 requires a report on the aggregate expenditures of local revenues by November 1^st each year. 

Individual district BUDG-AGD reports detail the expenditures and funding sources that have been included in or excluded from the calculation based on the most recently submitted district budget as of 10/24/2022. 

• • District BUDG-AGD reports are available to download from the School Finance website: 
    • First, select a school district and then click “Go!” 
    • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar. 
    • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-AGD report will appear. 

DATA MANAGEMENT ALERT 

SPED Need Autism concurrently reported with Emotional Disability

Beginning FY23, an update to integrity rule -40000 took effect to allow SPED Need combination A (Autism) with ED or EDP (Emotional Disability). ESS determined this change to be in error and ESS will roll back the change to not allow this reporting combination. ESS reverted this change to maintain alignment with 34 CFR 300.8(c)(1)(ii) and A.R.S. § 15-761(1).

ESS has updated the Concurrent Need Eligibility Matrix for this correction and AzEDS will appropriately fail affected students within this fiscal year.

For questions regarding SPED Data Reporting, please contact ESS Data Management .

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2023 September BUDG-25 reports have been calculated using the FY 2023 September BSA 55-1 information. 

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-25 report will appear.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the September “PDF” button. The September BSA 55-1 report will appear.

BUDG-25 reports will be available until the Budget Team performs the next update (typically after each State Aid distribution). Once the updating process has begun, all BUDG-25 reports will become unavailable at that time.  Please save a copy for future reference.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

Greetings, school leaders! 

What does the data tell you about the academic, social, emotional, or mental health outcomes resulting from the evidence-based practices, strategies, programs, or interventions implemented using your ESSER III set-aside dollars? 

It is time to gather data to measure the efficacy and impact of the evidence-based practices, strategies, programs, or interventions implemented using the ESSER III required 20% set-aside funds. As we know, data is a powerful tool to strengthen academic outcomes for all students. Data informs decisions about programs to continue, expand, revise, or terminate. 

To assist LEAs, ADE has partnered with the Region 15 Comprehensive Center at WestEd and Regional Educational Laboratory West to provide learning opportunities for the teams responsible for implementing ESSER strategies, programs, interventions, and activities. Join us for the following training: 

• Using Data Review Protocols-#1-Here’s What, So What, Now What: December 1, 2022, 9:00-12:00  
• Using Data Review Protocols-#2 Examining Data Protocol: December 1, 2022, 2:00-5:00   

We encourage LEA Teams responsible for implementing and overseeing ESSER set-aside strategies, programs, interventions, or activities to attend. These staff might include Teaching and Learning staff (curriculum and instruction), Federal Programs staff, School Improvement staff, site-level leadership, etc. 

ADE’s first cycle of ESSER programmatic monitoring is finishing up this month. The second cycle, in spring 2023, will primarily focus on implementing and evaluating the 20% set-aside activities and progress on large construction and HVAC projects. LEAs are selected randomly to be monitored and are representative of public districts and charters, all sizes of LEAs, from every county in the state. 

The data training flyer with registration information can be found here. More information regarding data collection and analysis can be found in ESSER III Data Review-Evidence of Efficacy/Improved Outcomes.  

ESSER Set Aside Opportunities 

The following opportunities are funded and supported by the Arizona Department of Education’s ESSER I, II, and III (ARP) set-aside investments: 

Upcoming Events with the City of Tempe’s College Connect  

One of our ARP School and Community Grantees, College Connect, has several upcoming and regular workshops to support college and career-going skills, like completing the FAFSA application and building an engaging resume.  

• College Connect Tempe FAFSA Completion Virtual Workshop - Wednesday, October 26th, 6 - 7:30 p.m.  
  • Join to learn about the basics of starting and completing the Free Application for Federal Student Aid (FAFSA). CLICK HERE for more information and to register. 
• College Connect Tempe College Application Lab – Every Monday, 2:00 – 5:00 p.m. (MST) at Tempe Public Library 
  • Meet with College Connect advisors to get help completing college applications, reviewing the senior timeline, and answering questions regarding college admission. CLICK HERE to register. 
• College Connect Tempe Financial Aid Lab – Every Wednesday 2:00 – 5:00 p.m. (MST) at Tempe Public Library 
  • Get help with questions on filling out the Free Application for Federal Student Aid (FAFSA), applying for scholarships, and learning about other forms of financial aid to pay for college. CLICK HERE to register. 
• Career Ready Tempe Workshop: Making a Resume - Tuesday, November 8th, 4:30-6:00 p.m. (MST) at Tempe Public Library 
  • This resume workshop will include a presentation catered to high schoolers about how to make an effective resume. CLICK HERE for more information and to register. 
• Career Ready Tempe Workshop: Interview Preparation & Speaking to Employers - Tuesday, November 15th, 4:30-6:00 p.m. (MST) at Tempe Public Library 
  • This workshop will include resources and activities to help high school students feel confident about interviewing and other professional interactions. There will be a gift card drawing at the end. CLICK HERE for more information and to register. 

Attend a PAX Good Behavior Game Professional Development Training and Get $75 in School Supplies through Lake Shore Learning  

 Arizona educators trained in the PAX Good Behavior Game can earn $75 in classroom supplies of their choice through Lakeshore Learning by completing a self-paced PAX Next Steps Update or a PAX Partner training. These trainings are intended for professionals who have already attended a PAX Good Behavior Game Initial training and are interested in recalibrating their PAX implementation and improving outcomes.  You must first attend a PAX Good Behavior Game Initial Training to register for the PAX Next Steps and PAX Partner training.   

 To learn more about self-paced and site-specific training options, please email [email protected] or visit https://www.paxis.org/pax-arizona/  

Participate in Building Equity for English Learners with WestED  

WestEd’s Quality Teaching for English Learners (QTEL), one of American Rescue Plan School and Community Grantees, is seeking school and district partners in the Central Arizona region to participate in this work for the 2022–2023 and 2023–2024 school years. All professional learning, materials, facilities, and educator stipends associated with this project will be paid for with state ARP funding at no cost to schools. Participating district and charter schools will be asked to ensure the following:  

• A two-year commitment of a team of educators (consisting of 4–5 teachers, an instructional coach, and an instructional leader)  
• Time for educators to participate in all associated professional learning activities  
• Substitutes for participating educators  

Interested schools and districts should submit their contact information at: https://bit.ly/BEEL-Contacts. Learn more about QTEL.  

LEA Spotlight: Casa Grande Union High School District (CGUHSD) 

Just like ADE and our ARP School and Community Grantees, our public district and charter schools – also known as LEAs – have done fantastic work with their ESSER dollars. Instead of spotlighting an ARP School and Community Grantee this month, ADE highlights the CGUHSD and some of the excellent initiatives they’ve started with federal COVID-19 relief dollars.  

In the 2021 Summer, CGUHSD utilized summer learning time to offer credit recovery learning to Juniors and Seniors to help them stay on track for graduation. As a testament to this work, 100% of the Seniors focused on credit recovery graduated in Spring 2022.  

Another example of outstanding services began in Spring 2022 when CGUHSD outfitted the busses on their 16 longest routes with modems and other tech resources to offer mobile tutoring to their students. Paraprofessionals ride the bus routes and offer 1:1 instruction time to students. 

DATA MANAGEMENT ALERT

-40071 Update to allow SPED10 exit code for students within 90 days of their third birthday with Board Approval

An update to integrity rule -40071 (SPED Exit code 10 may only be used for student 3-5yrs old, enrolled in PS, KG or UE grade, and exited from enrollment on same date) will take effect in AzEDS shortly.

This update will allow SPED Exit Code 10 (Withdrawn by Parent and no Longer enrolled) to be used for students within 90 days of their third birthday (the governing board of a school district or the appropriate approving body of a charter school may admit otherwise eligible children who are within ninety days of their third birthday, if it is determined to be in the best interest of the individual child per ARS § 15-771(G))

The FY23 Data Reporting Updates document has been updated in the ESS Data Management Toolkit available on the ESS Data Management website.

Additional documentation updated to reflect this change is also available on the AzEDS SPED Reporting webpage:

• SPED Integrity Rules Reference
• Integrity Tool -40071

For questions regarding SPED Data Reporting, please contact ESS Data Management Inbox.

School Finance is aware of system issues over the weekend that prevented student data from being processed successfully for the scheduled data capture date (10/15). ADE IT is working to resolve the issues and expects the process to run successfully tonight (10/17).

As long as the process runs successfully tonight, the data capture date for the November state aid payment will be Monday, October 17^th. School Finance will send preliminary payment information later this week and LEAs will have the opportunity correct data in advance of the payment, if necessary.

For further assistance with Student Data, please submit a School Finance HelpDesk ticket

AzEDS has updated rules -40004 and -40029 to include additional scenarios. For guidance on these rule amendments, please refer to the notification sent by Exceptional Student Services here. The SPED74 SPED Exit Report was updated to include additional Integrity rule categories and these changes are reflected in the header of the report.

DATA MANAGEMENT ALERT 

ED-P reporting in Residential Treatment Centers

An update to allowable SPED Needs reported for Least Restrictive Environment (LRE) ES will take effect in AzEDS shortly. This update will allow the combination of SPED Need ED-P to be reported with LRE ES (Public or Private Residential Facility for greater than 50% of the school day placed by another state agency (not an IEP team decision)).

Please see this official ADE memo for more information about this update.

Integrity rules -40004 and -40029 have been updated to allow this combination.

Additional documentation updated to reflect this change is also available on the AzEDS SPED Reporting webpage:

• Concurrent Need and Least Restrictive Environment (LRE) Code Eligibility Matrix
• SPED Integrity Rules Reference
  • Integrity Tool -40004
  • Integrity Tool -40029

For questions regarding SPED Data Reporting, please contact ESS Data Management Inbox.

For questions regarding RTC placements and voucher applications, please contact ESS Vouchers Inbox.

DATA MANAGEMENT ALERT 

Special Education Data Updates Webinar Wednesday, October 19th   

The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, October 19th from 2pm – 3pm. This session will cover a variety of data topics that will include (subject to change):   

• Reminders 
  • FY21 October 1 PEA Student Count document available
  • October 1 Data Collection (ODC) open date and due date 
• Trending topics 
  • Data Collection Expectations
  • Review of Phase I of ODC
  • How to calculate Least Restrictive Environment (LRE)
  • Parentally Placed Students
• Topics Not in Scope 
• Top 3 Integrity Errors 
• Q&A    

 Registration is required to attend: Register for Special Education Data Updates webinar.   

 For questions, please contact ESS Data Management via email at [email protected].   

October's data capture for the November 22^nd payment is 10/15/22 at 5pm.

Although the data capture date falls on a weekend, it does not affect or change the date of the data capture.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type 

Important Note: FY23 Calendars need to be submitted, approved, and certified for ADM and funding to be generated.

The following videos provide general information related to the data reconciliation process:

• Introduction to Data Verification Reports: https://youtu.be/ou9Jst9qnsg
• Introduction to Data Verification Reports 2: https://youtu.be/_m3uEo3OGRI
• Introduction to Integrity: https://youtu.be/PYzBAEZmiSs

Prior payment reports can be found here: https://schoolfinancereports.azed.gov/.

Please submit a School Finance HelpDesk ticket if data assistance is needed.