There are several reports that districts and charters can access from School Finance Reports and within the AzEDS system that summarize student counts and are helpful in the budget preparation process:

•  ADM20 - summarizes district/charter regular education student counts by grade level
• SPED20 - summarizes district/charter special education student counts by need
• ELL20 - summarizes district/charter English Learner student counts by program
• ADM30 - summarizes school-level regular education student counts
• GIFT10 - lists all students who qualify for the gifted program
• GIFT11 - breaks down those students to their individual gifted needs of Language Arts (Verbal) giftedness, Non-Verbal giftedness, Quantitative (Math) giftedness or Other giftedness
• FRPL20 – summarizes district/charter with reported FRPL need by grade level
• FRPL30 - summarizes school-level FRPL counts

The reports may be run for a given Local Education Agency as the district of residence, the student count used in basic state aid calculations, or the district of attendance, which is the student count used in Classroom Site Fund calculations and certain other payments. The reports may be run for any date during the fiscal year from within the AzEDS system, and data submission dates that were used in basic state aid payment calculations are also available without the need to log in through School Finance Reports.

Instructions to access the reports are below:

• To view ADM20, SPED20, and ELL20 reports for data used in basic state aid payment calculations:

1. First, navigate to School Finance Reports
2. Next, select a Local Education Agency and click “View Reports.”​
   1. ​​​​​​ADM Reports: This section allows LEAs to view the report or download a PDF of the Data Capture Date used for the State Aid payment and linked to the BSA 55 for a given month.
   2. Additionally, from within BSA-55 reports, clicking the “AzEDS Execution Date” link in the top right corner of the report will display the same reports that appear under the ADM report category(click “next page” to view all reports).

• To run ADM20, SPED20, and ELL20 reports that were not used in basic state aid payment calculations:

1. First, navigate to AzEDS
2. Next, click on “Reports” and then click “ADM.”
3. Select the desired report (ADM20, SPED20, or ELL20)
4. Select the Local Education Agency
5. Select the data capture date and “District of Residence.”
6. Finally, click “View Report.”

• To run ADM30 reports 

1. First, navigate to AzEDS
2. Next, click on “Reports” and then click “ADM.”
3. Select the desired report (ADM30)
4. Select the Local Education Agency
5. Select the data capture date and report type “Limited” and  “District of Attendance.”
6. Finally, click “View Report.”

• To run GIFT reports 

1. First, navigate to AzEDS
2. Next, click “Reports” and “Support Program.”
3. Select the desired report (GIFT10, GIFT11)
4. Select the Local Education Agency
5. Select the School(s)
6. Finally, click “View Report.”

Please get in touch with the Budget Team at [email protected] if you have any questions about submitting budgets.  For questions regarding AzEDS reports, please get in touch with the Analyst Team via HelpDesk.

The School Finance Analyst Team has noticed a data trend: an increase in duplicate State Student I.D.s reported every new school year. Creating duplicate student I.D.s can lead to incorrect funding and pose a significant challenge for districts, charters, and the School Finance Analyst Team to resolve. To avoid such complications, it's crucial to familiarize yourself with the guidelines below and ensure we don't create any duplicate student I.D.s.

As a member of your school staff, you play the most vital role in preventing the creation of duplicate State Student I.D.s. Remember, a State Student ID (SSID) is a unique identifier that reports student data to AzEDS. It's also an EdFI ID, SAIS Number, or AzEDS ID.  

If a new student is enrolling in your charter or district, you must thoroughly review the student's records to determine if an SSID already exists in AzEDS. All students educated in an Arizona public school will have an SSID assigned. 

Per A.R.S. § 15-828 an acceptable document to enroll a student includes the following:

1. A certified copy of the pupil's birth certificate.
2. Other reliable proof of the pupil's identity and age, including the pupil's baptismal certificate, an application for a social security number or original school registration records, and an affidavit explaining the inability to provide a copy of the birth certificate.
3. A letter from the authorized representative of an agency having custody of the pupil under Title 8, chapter 2, certifying that the pupil has been placed in the agency's custody as prescribed by law.

If your Student Information System (S.I.S.) searches SSIDs but multiple possible SSIDs are returned, utilize the AzEDS Identity Tool to validate you are choosing the correct SSID. Do not select an SSID in your S.I.S. without further research. If multiple SSIDs populate, please report the I.D.s via the Help Desk application so the duplicate SSIDs can be retired.

If you are still trying to decide which SSID to select, review the student's records, if applicable. The Official Notice of Pupil Withdrawal Form will list the SSID from the previous school.

If no results return for assigning an SSID from your S.I.S., please ensure you have exhausted all possible resources before assigning a new SSID. 

• Review student's records.
  • Verify the student's name.
  • Check for misspellings, multiple last names, name order, hyphenation, etc.
• Utilize the AzEDS Identity Tool.
• Contact the student's previous school for additional information. Contact your S.I.S. for further support.
• Create a Help Desk icket to request assistance in choosing the correct SSID.

Do your students doubt their abilities when they experience challenges? Do they understand how to put forth effort and make progress toward their goals? Self-efficacy instruction can increase students’ belief in themselves and can develop their ability to persist through learning challenges. 

The ADE/ESS, in collaboration with the University of Kansas Research Collaboration, is offering the College and Career Competencies Project, a free, one-year professional development series that includes:

• Free access to self-efficacy curricula at the primary, intermediate, and secondary levels with 25+ evidence-based instructional activities that teach 10 self-efficacy strategies.
• Virtual training across the school year to all staff, based on your PD calendar.
• Assessments to show student growth.
• Coaching support throughout the implementation process.

The College and Career Competencies Project is accepting 12 more schools (elementary, middle, or high) for the 2024–2025 school year!

To participate, have an administrator from your district complete the CCCs Project Interest Form and schedule a 30-minute conference call about the project.

View the self-efficacy infographic, which includes the definition of self-efficacy and student impacts resulting from instruction.

For any questions, email Pattie Noonan.

For immediate release: May 9, 2024
Contact: [email protected]
 

Horne praises Arizona students named Presidential Scholars

Three high school students honored

PHOENIX – State schools chief Tom Horne is applauding the work of three Arizona high school students who were today named as 2024 U.S. Presidential Scholars. This program recognizes high school seniors for their accomplishments in academics, the arts, and career and technical education fields.

The scholars are, Sruti Peddi of Fountain Hills, who attends BASIS Charter in Scottsdale, Matteo N. Huish, a student at BASIS Charter in Mesa, and Scottsdale Chaparral High School student Vivian M. Saavedra.

Horne said, “These three students represent the best of what Arizona’s public schools offer. They have committed themselves to the pursuit of academic excellence, and their hard work has paid off by attaining the prestigious U.S. Presidential Scholarship.”

He added, “This is Teacher Appreciation Week, and the accomplishments of these students remind us of the value of great teachers. Every educator who had a role in influencing these scholars deserves a great deal of praise.”

The U.S. Presidential Scholars Program was established in 1964. It has honored more than 8,000 top-performing students in the U.S. The program was expanded in 1979 to recognize students’ performance in the visual, literary and performing arts. In 2015, the program extended recognition to students in career and technical education fields.

For more information: www.ed.gov/psp.

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Data Management Alert

FY2024 Special Education Data Dashboard

The Special Education Data Dashboard (SEDD) opens today, May 8, 2024. SEDD is a comprehensive platform for Public Education Agencies (PEAs) to securely access federally mandated special education and statewide public data with redaction features. Through this application, PEAs enter, review, and certify special education data required under Section 618 of the Individuals with Disabilities Education Act (IDEA).

Reporting Requirements

Even if a PEA did not provide services to any special education students throughout the school year, the PEA is still required to certify this information during data certification.

• Public School Districts

  • Exit, including tuitioned-out students

  • Discipline, including tuitioned-out students

  • Students Without Disabilities (SWOD), if applicable

  • Preschool Transition

• Charter Schools

  • Exit, including tuitioned-out students

  • Discipline, including tuitioned-out students

  • Students Without Disabilities, if applicable

• Secure Care Facilities

  • Exit

  • Discipline

Training

We are conducting training sessions to help you to meet the reporting requirements. Each session will cover the same material. Registration is required.

• Online Training via Zoom

Date: Thursday, May 23, 2024

Time: 9:00 a.m.–12:00 p.m.

Register for the online training

• In-Person Training

Location: 100 N. 15^th Ave., Phoenix, AZ 85007

Date: Monday, June 3, 2024

Time: 1:00–4:00 p.m.

Register for the in-person training

Important Dates

• May 8, 2024: SEDD opens

  • Validate that users have the correct access to the application

  • Begin reviewing/entering data

• July 15, 2024: Student data is due

  • All student data in AzEDS must be corrected in PEA’s SIS

  • Preschool Transition and SWOD data entry

• July 22, 2024: Data Certification opens

  • Due August 5, 2024, by 5:00 p.m.

    • LEA Signer must complete electronically

Application Access

The following roles can access the SEDD application and can only be assigned by a local ADEConnect Entity Administrator within the PEA:

• ESS SEDD: LEA User

  • Data Entry and Review only

• ESS SEDD: LEA Signer

  • Data Entry, Review, and Certification

New for FY2024

• Application

  • SPED Discipline Data

    • Previous: Data was submitted in the Discipline Data Collection Application

    • New: Discipline Data is collected in AzEDS

• Data

  • SPED Exit Data

    • Previous: Students must be enrolled in SPED services within the first two weeks of the school year

    • New: The student's enrollment in SPED services must align with the approved AzEDS calendar and be effective from the first day of school

    • Previous: Exit Review Status

    • New: Exit Review Status removed (email notifications optional)

• Reports

  • New: Discipline Detail Report (coming soon)

We hope to see you at one of our training sessions. Please email the ESS Data Management inbox with any questions.

To be eligible for an increase in expenditure capacity and state aid, all FY2023 A.R.S. § 15-915 requests must be submitted by June 01, 2024, to ensure all data changes/corrections are completed before June 30, 2024.

Requests completed after June 30, 2024, are outside the subsequent fiscal year and are not eligible for increased expenditure capacity and state aid.

Year two (2) and three (3) corrections made within the 2nd and 3rd prior year may decrease expenditure capacity and state aid. Under A.R.S. § 15-915, no increases may result from FY2021 and FY2022 student data corrections.

For additional information and instructions on submitting a request, see the Guidelines for Requesting Prior Year Corrections to State Aid or Budget Capacity (A.R.S. § 15-915).

For immediate release: May 8, 2024
Contact: [email protected]
 

Horne sets up task force to take on Fentanyl crisis

Lays groundwork for getting Narcan into schools

PHOENIX – Citing the growing incidents of Fentanyl deaths and overdoses among Arizona school-aged children, schools chief Tom Horne has announced an initiative to supply schools with the anti-overdose drug Narcan and the creation of a statewide task force to address this growing crisis. He has also endorsed an effort to get free anti-drug awareness materials into all Arizona schools.  

Among all age groups, Arizona recorded more than 1800 opioid-related deaths and more than 4000 overdoses in 2023.

The School Training Overdose Preparedness and Intelligence Taskforce, (STOPIT), is being formed and will include representatives from schools, health care, law enforcement and other interested stakeholders. Among the first organizations to lend their support are Terros Health and the Mayo Clinic.

Horne also supports the work of the Sold Out Youth Foundation, a non-profit organization that provides interactive online materials warning of the dangers of illegal drugs, proven Accredited Fentanyl Education Curriculum and online platform and promoting health and wellness and fitness education.  These materials are provided at no cost to schools.

Horne said, “Sadly, overdoses are a reality for school-aged children throughout Arizona. Fentanyl can kill students within minutes of an overdose.  It is vitally important that all schools have Narcan available to help save student lives if it should happen on campus. With the establishment of the STOPIT task force, we will work to get Narcan into schools and assist with training for its use. I am also endorsing the work of The Sold Out Youth Foundation, which has excellent resources to address this ongoing crisis.”

Dr. Holly Geyer, Addiction Medicine Specialist at Mayo Clinic Scottsdale said, “There has never been a greater need to prepare the next generation with the knowledge and tools necessary to combat the opioid epidemic. With more than 50 percent of U.S. fentanyl being trafficked directly through our state, we are ground zero.  It’s time to bring solutions as big as the problem to the table. This taskforce has assembled a wide array of proven thought leaders whose collective expertise can and will change the landscape of our state’s opioid overdose trends.”

Dr. Karen Hoffman Tepper, president and CEO of Terros Health said, "Terros Health is honored to join the STOPIT task force.  Too many young people are being impacted by the harmful effects of fentanyl. Our team has been on the front lines, educating thousands of Arizonians on when and how to use Narcan and we have seen it save lives. We look forward to working collaboratively to make this life-saving tool available in every school and community."

Sold Out President Roman Gabriel III said, “Sold Out is committed to partnering with K-12 public schools attacking our countries current youth drug, alcohol, and mental health crisis. The SOYF Program is saving lives by equipping school staff, parents and students with a comprehensive program that includes a PLA Accredited Fentanyl Education Platform. The emphasis is on education and awareness for parents and students to understand the grave dangers that this deadly poison poses, and in turn saving lives.” 

Horne concluded, “The American Medical Association reports that overdose deaths nationally among adolescents has doubled since 2019. Fentanyl is responsible for more than three-quarters of those deaths and Arizona is not immune from this scourge. The rise of illicit fentanyl and its trafficking via social media is having a disproportionate impact on our children. This is a tragedy beyond words, it shows no sign of abating and schools are a vital resource to educate children on these dangers.”

###

A.R.S. § 15-185(D) requires the reduction of the base support level and equalization assistance by the amount of federal and state monies received by a charter school that are intended for the basic maintenance and operations of the school.

Monies intended for basic maintenance and operations (M&O) are those intended to support the educational program of the school. They do not include supplemental federal and state grants for specific purposes, such as ESEA Title I, IDEA Part B, and federal food program reimbursements. In addition, by statute, they do not include Federal Impact Aid (Title 8, P.L. 103-382) monies. The Auditor General will make the final determination of what monies are intended for basic maintenance and operations.

To assist the Arizona Department of Education (ADE) and the Auditor General in identifying the types of monies applicable to this reduction, charter holders who have monies to report must complete the form on page 2. An electronic copy of the form, including signature, must be sent by email to [email protected] on or before 4:30 p.m. on July 1, 2024. Charter holders with no monies to report should not complete or return the form.

Charter schools receiving Indian School Equalization Program (ISEP) funds must report data used in the calculation of state aid separately for the ISEP students and the non-ISEP students. This allows ADE to accurately apply A.R.S. § 15-185(D) only to the state aid generated by the ISEP-funded students. Students that are non-ISEP will generate monthly state aid for the charter because these students are not funded by the federal Indian School Equalization Program. ISEP students will not generate state aid.

Click here to review the full calendar memo. 

Pursuant to A.R.S. § 15-185(B)(2), the student count of a charter school shall be determined initially by using an "estimated count" based on the actual registration of pupils before the beginning of the school year. 

The Charter Estimated Counts application will open for data submission on 05/31/2024. The deadline to submit Charter Estimated Counts is 07/1/2024. 

• Charters can be paid based on Charter Estimated Counts for the first two payments of the year.
• Payment 3 will be based on FY2025 AzEDS ADM data.
• Charter Estimated Counts cannot be revised after the 7/1/2024 deadline.

Click here to review the full Charter Estimated Counts memo.

Click here to review the new Charter Estimated Counts manual.

If additional assistance is needed, please submit a HelpDesk ticket.

As mandated by A.R.S. § 15-1042(B), all Local Education Agencies (LEAs) are required to submit data electronically to receive funding. As part of this process, LEAs must create an instructional calendar for each school site. The Superintendent or authorized representative must certify that each calendar has met the minimum instructional time requirements defined in A.R.S. § 15-901. LEAs must enter the instructional calendars in student information systems (SIS) for submission to AzEDS. AzEDS will be available for FY 2025 instructional calendars and student data transactions beginning on 6/1/2024.

If the instructional calendar deadline has not been met, the initial release of state aid will be delayed.

Click here to review the full calendar memo. 

Click here to review the Calendar Integrity Reference Guide. 

If additional assistance is needed, please submit a HelpDesk ticket.