Welcome to School Finance

School Finance proactively partners with Arizona education organizations to facilitate timely, accurate data collection and precise, transparent payments. We support submittal of accurate student, staff, and transportation data, educate on data reconciliation reports and best practices, and assist with error correction as needed. We use the data collected and statutory formulas to precisely calculate and distribute state payments and publish corresponding data to enable stakeholders to understand and verify calculations. Additionally, School Finance collects and reports critical financial data to the public, education organizations, state leaders and the Federal government. 

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School Finance provides regular updates on requirements, processes, and deadlines by publishing Hot Topics. Please subscribe to School Finance emails to be notified when new Hot Topics are published. Additionally, it is possible to view all previously published Hot Topics by using the link below or view only Hot Topics related to budgets, data, or payments by using the dedicated links under Hot Topics.

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Important Dates

 

Every month ADE uses student data submitted by LEAs to calculate Average Daily Membership (ADM). ADM is used as the basis for state aid funding. LEAs submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment. The API for FY23 will open on 6/1/2022. 

Data Capture Deadline, 5 p.m.To be considered for: 
June 15, 2022*Payment on July 22, 2022
July 15, 2022*Payment on August 19, 2022
August 15, 2022Payment on September 22, 2022
September 15, 2022Payment on October 24, 2022
October 15, 2022Payment on November 22, 2022
November 15, 2022Payment on December 21, 2022
December 15, 2022Payment on January 23, 2023
January 15, 2023Payment on February 22, 2023
February 15, 2023Payment on March 21, 2023
March 15, 2023Payment on April 21, 2023
April 15, 2023Payment on May 19, 2023
May 15, 2023Payment on June 21, 2023
July 15, 2023FY23 Statewide Recalculation 

*For FY 2023 prior-year data or charter estimated counts may be used. 

Click here for all FY23 payment cycle-related information: FY23 Monthly Payment and AzEDS Processing Information

Every month ADE uses student data submitted by LEA's to calculate Average Daily Membership (ADM). ADM is used as the basis for state aid funding. LEA's submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment. The API for FY22 will open on 6/1/2021. 

Data Capture Deadline, 5 p.m.To be considered for:
July 6, 2021Payment on August 2, 2021
August 3, 2021Payment on  September 1, 2021
September 7, 2021Payment on October 1, 2021
October 5, 2021Payment on November 1, 2021
November 2, 2021Payment on December 1, 2021
December 7, 2021Payment on January 3, 2022
January 4, 2022Payment on February 1, 2022
February 8, 2022Payment on March 1, 2022
March 8, 2022Payment on April 1, 2022
April 5, 2022Payment on May 2, 2022
May 3, 2022Payment on June 1, 2022
June 7, 2022Payment on June 30, 2022
July 15, 2022FY22 Year-End Recalculation

Click here to find a printable version of this calendar: FY22 Monthly Payment Processing Calendar

Click here for all FY22 payment cycle related information: FY22 Monthly Payment and AzEDS Processing Information

 

Data and Budget Due Dates for School Districts

ReportDue DateContact
Proposed Budget (approved & uploaded)July 5[email protected]
Adopted Budget (approved & uploaded)July 15[email protected]
Bus InventoryJuly 15[email protected]
Adopted Budget (uploaded)July 18[email protected]
PEA/LEA Calendar RevisionsPrior to student data submissions; no later than August 31[email protected]
Annual Financial ReportOctober 15[email protected]
Affidavit of PublicationWithin 30 Days of Publishing[email protected]
Preliminary School District Employee Report (SDER)October 15[email protected]
Final Budget Revision (approved by Board)May 15[email protected]
Final Budget Revision (uploaded)May 18[email protected]
Transportation Route Report12 Days after 100th Day in Session[email protected]

 

Data and Budget Due Dates for Charter Districts

ReportDue DateContact
Federal & State Maintenance and Operations Declaration FormJuly 3[email protected]
Proposed Budget (approved & uploaded)July 5[email protected]
Estimated Student Count Enrollment List per SF 21-044July 9[email protected]
Adopted Budget (board approval)July 15[email protected]
Adopted Budget (uploaded)July 18[email protected]
Fiscal Year LEA CalendarAugust 3[email protected]
Annual Financial ReportOctober 15[email protected]
Final Budget Revision (approved by Board)May 15[email protected]
Final Budget Revision (uploaded)May 18[email protected]

From the School Finance Blog

FY 2023 Instructional Calendars and Optional 200-Day Calendars Fri, May 20 2022 Data Hot Topics, Hot Topics

As mandated by A.R.S. § 15-1042(B), all Local Education Agencies (LEAs) are required to submit data electronically in order to receive funding.
FY 2023 Charter Estimated Counts Fri, May 20 2022 Data Hot Topics, Hot Topics

Pursuant to A.R.S. § 15-185(B)(2) the student count of a charter school shall be determined initially by using an "estimated count" based on actual registration of pupils before the beginning of the school year.