School Finance processes state funded payments for Local Education Agencies (LEA's). We provide the highest level of customer service to ensure payments are disbursed timely and accurately by analyzing data, producing reports, managing budget capacity, interpreting education statutes, communicating procedural requirements, and managing deadlines for every LEA.
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School Finance provides regular updates on requirements, processes, and deadlines by publishing Hot Topics. Please subscribe to School Finance emails to be notified when new Hot Topics are published. Additionally, it is possible to view all previously published Hot Topics by using the link below or view only Hot Topics related to budgets, data, or payments by using the dedicated links under Hot Topics.
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Budget Hot Topics Data Hot Topics Payment Hot Topics
Every month ADE uses student data submitted by LEA's to calculate Average Daily Membership (ADM). ADM is used as the basis for state aid funding. LEA's submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment.
| Data Capture Deadline, 5 p.m. | To be considered for: |
| July 6, 2021 | Payment on August 2, 2021 |
| August 3, 2021 | Payment on September 1, 2021 |
| September 7, 2021 | Payment on October 4, 2021 |
| October 5, 2021 | Payment on November 1, 2021 |
| November 2, 2021 | Payment on December 1, 2021 |
| December 7, 2021 | Payment on January 3, 2022 |
| January 4, 2022 | Payment on February 1, 2022 |
| February 8, 2022 | Payment on March 1, 2022 |
| March 8, 2022 | Payment on April 1, 2022 |
| April 5, 2022 | Payment on May 2, 2022 |
| May 3, 2022 | Payment on June 1, 2022 |
| June 7, 2022 | Payment on June 30, 2022 |
Every month ADE uses student data submitted by LEA's to calculate Average Daily Membership (ADM). ADM is used as the basis for state aid funding. LEA's submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment.
| Data Capture Deadline, 5 p.m. | To be considered for: |
| August 11, 2020 | Payment on September 1, 2020 |
| September 8, 2020 | Payment on October 1, 2020 |
| October 6, 2020 | Payment on November 2, 2020 |
| November 3, 2020 | Payment on December 1, 2020 |
| December 1, 2020 | Payment on January 4, 2021 |
| January 5, 2021 | Payment on February 1, 2021 |
| February 2, 2021 | Payment on March 1, 2021 |
| March 2, 2021 | Payment on April 1, 2021 |
| April 6, 2021 | Payment on May 3, 2021 |
| May 4, 2021 | Payment on June 1, 2021 |
| June 1, 2021 | Payment on June 30, 2021 |
Click here for additional information: Monthly Payment and AzEDS Processing
Data and Budget Due Dates for School Districts
| Report | Due Date | Contact |
|---|---|---|
| Proposed Budget (approved & uploaded) | July 5 | [email protected] |
| Adopted Budget (approved & uploaded) | July 15 | [email protected] |
| Bus Inventory | July 15 | [email protected] |
| Adopted Budget (uploaded) | July 18 | [email protected] |
| PEA/LEA Calendar Revisions | Prior to student data submissions; no later than August 31 | [email protected] |
| Annual Financial Report | October 15 | [email protected] |
| Affidavit of Publication | Within 30 Days of Publishing | [email protected] |
| Preliminary School District Employee Report (SDER) | October 15 | [email protected] |
| Final Budget Revision (approved by Board) | May 15 | [email protected] |
| Final Budget Revision (uploaded) | May 18 | [email protected] |
| Transportation Route Report | 12 Days after 100th Day in Session | [email protected] |
Data and Budget Due Dates for Charter Districts
| Report | Due Date | Contact |
|---|---|---|
| Federal & State Maintenance and Operations Declaration Form | July 3 | [email protected] |
| Proposed Budget (approved & uploaded) | July 5 | [email protected] |
| Estimated Student Count Enrollment List per SF 19-044 | July 9 | [email protected] |
| Adopted Budget (board approval) | July 15 | [email protected] |
| Adopted Budget (uploaded) | July 18 | [email protected] |
| Fiscal Year LEA Calendar | August 11 | [email protected] |
| Annual Financial Report | October 15 | [email protected] |
| Final Budget Revision (approved by Board) | May 15 | [email protected] |
| Final Budget Revision (uploaded) | May 18 | [email protected] |
