Welcome to School Finance

School Finance proactively partners with Arizona education organizations to facilitate timely, accurate data collection and precise, transparent payments. We support submittal of accurate student, staff, and transportation data, educate on data reconciliation reports and best practices, and assist with error correction as needed. We use the data collected and statutory formulas to precisely calculate and distribute state payments and publish corresponding data to enable stakeholders to understand and verify calculations. Additionally, School Finance collects and reports critical financial data to the public, education organizations, state leaders and the Federal government. 

 

School Finance Guidance for COVID-19

Please click here to review School Finance guidance regarding COVID-19.

 

Stay Connected with School Finance

School Finance provides regular updates on requirements, processes, and deadlines by publishing Hot Topics. Please subscribe to School Finance emails to be notified when new Hot Topics are published. Additionally, it is possible to view all previously published Hot Topics by using the link below or view only Hot Topics related to budgets, data, or payments by using the dedicated links under Hot Topics.

View School Finance Hot Topics  Subscribe to School Finance Emails

 

Hot Topics

Budget Hot Topics  Data Hot Topics  Payment Hot Topics

 

 

Important Dates

Every month ADE uses student data submitted by LEA's to calculate Average Daily Membership (ADM). ADM is used as the basis for state aid funding. LEA's submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment. The API for FY22 will open on 6/1/2021. 

Data Capture Deadline, 5 p.m.To be considered for:
July 6, 2021Payment on August 2, 2021
August 3, 2021Payment on  September 1, 2021
September 7, 2021Payment on October 1, 2021
October 5, 2021Payment on November 1, 2021
November 2, 2021Payment on December 1, 2021
December 7, 2021Payment on January 3, 2022
January 4, 2022Payment on February 1, 2022
February 8, 2022Payment on March 1, 2022
March 8, 2022Payment on April 1, 2022
April 5, 2022Payment on May 2, 2022
May 3, 2022Payment on June 1, 2022
June 7, 2022Payment on June 30, 2022
July 15, 2022FY22 Year-End Recalculation

Click here to find a printable version of this calendar: FY22 Monthly Payment Processing Calendar

Click here for all FY22 payment cycle related information: FY22 Monthly Payment and AzEDS Processing Information

Every month ADE uses student data submitted by LEA's to calculate Average Daily Membership (ADM). ADM is used as the basis for state aid funding. LEA's submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment.   

Data Capture Deadline, 5 p.m.To be considered for:
August 11, 2020Payment on September 1, 2020
September 8, 2020Payment on October 1, 2020
October 6, 2020Payment on November 2, 2020
November 3, 2020Payment on December 1, 2020
December 1, 2020Payment on January 4, 2021
January 5, 2021Payment on February 1, 2021
February 2, 2021Payment on March 1, 2021
March 2, 2021Payment on April 1, 2021
April 6, 2021Payment on May 3, 2021
May 4, 2021Payment on June 1, 2021
June 1, 2021Payment on June 30, 2021

 

Click here for additional information: Monthly Payment and AzEDS Processing

Data and Budget Due Dates for School Districts

ReportDue DateContact
Proposed Budget (approved & uploaded)July 5[email protected]
Adopted Budget (approved & uploaded)July 15[email protected]
Bus InventoryJuly 15[email protected]
Adopted Budget (uploaded)July 18[email protected]
PEA/LEA Calendar RevisionsPrior to student data submissions; no later than August 31[email protected]
Annual Financial ReportOctober 15[email protected]
Affidavit of PublicationWithin 30 Days of Publishing[email protected]
Preliminary School District Employee Report (SDER)October 15[email protected]
Final Budget Revision (approved by Board)May 15[email protected]
Final Budget Revision (uploaded)May 18[email protected]
Transportation Route Report12 Days after 100th Day in Session[email protected]

 

Data and Budget Due Dates for Charter Districts

ReportDue DateContact
Federal & State Maintenance and Operations Declaration FormJuly 3[email protected]
Proposed Budget (approved & uploaded)July 5[email protected]
Estimated Student Count Enrollment List per SF 21-044July 9[email protected]
Adopted Budget (board approval)July 15[email protected]
Adopted Budget (uploaded)July 18[email protected]
Fiscal Year LEA CalendarAugust 3[email protected]
Annual Financial ReportOctober 15[email protected]
Final Budget Revision (approved by Board)May 15[email protected]
Final Budget Revision (uploaded)May 18[email protected]

From the School Finance Blog

FY2021 In-Person, Teacher-Led Instruction Reporting FAQ's Mon, Jul 26 2021 Data Hot Topics, Hot Topics

Districts and charters are required to report to ADE the number of days of in-person, teacher-led instruction that were offered to all students during the 2020-2021 school year.
FY2022 School Finance Fiscal Operations Updates Thu, Jul 1 2021 Budget Hot Topics, Hot Topics, Payment Hot Topics

FY2022 School Finance Fiscal Operations Updates