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Website Update Announcement

January 3, 2022
Hot Topics
We’re excited to announce our latest website updates.
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FY 2022 December Expenditure Reports (BUDG-25)

December 3, 2021
Budget Hot Topics
Hot Topics
BUDG-25 reports for all school districts have been posted to the School Finance website.
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Instruction Manuals

Instruction Manuals

This page contains instruction manuals that explain the various systems used by local education agencies (LEAs) to submit school, staff, and transportation data to School Finance. The manuals provide guidance in navigating the various systems to successfully submit data. 

 Charter Estimated Counts Manual

This document explains how to submit estimated student counts to School Finance at the beginning of each school year. Pursuant to A.R.S. § 15-185(B)(2), the student count of a charter school shall be determined initially by using an “estimated count” based on actual registration of pupils before the beginning of the school year. 

  • Charter Estimated Counts Manual This version was updated on 6/15 to align column headers in section B-2 to the column headers in the downloadable template.

 Entity Profile

Entity Profile Change requests for existing districts (such as changes to address, grades served, mission statements, etc.) are submitted through the HelpDesk ticketing system. For new districts that do not have access to HelpDesk, this form can be requested by emailing [email protected]. 

 Guidelines for Reporting Prior Year Corrections to State Aid or Budget Capacity (A.R.S. 15-915)

A.R.S. § 15-915 defines the ability to correct prior-year data that impacts state-aid or budget capacity. This document provides detailed guidance on how to request a prior-year data correction for transportation data, student data, and budgets/Annual Financial Reports.  

 School District Employee Report (SDER) Manual

This document explains how to use the School District Employee Report (SDER) application in ADEConnect.The primary use of SDER data is to calculate districts' Teacher Experience Index (TEI) pursuant to A.R.S. § 15-941. The TEI calculation may have the effect of increasing budget limits and equalization assistance (state aid) in the subsequent year.

  • SDER Manual originally posted 9/15/21, updated 10/7/21

 Transportation and Vehicle Inventory Application Manual 

This manual guides districts on how to submit data in the Transportation and Vehicle Inventory application in ADEConnect. Transportation route and vehicle inventory data are used to calculate Transportation Support Level (TSL) for districts.

FY 2022 November Expenditure Reports (BUDG-25)

November 1, 2021
Budget Hot Topics
Hot Topics
BUDG-25 reports for all school districts have been posted to the School Finance website.
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School-Level AFR Formatting Error

September 24, 2021
Budget Hot Topics
Hot Topics
School-Level AFR Formatting Error
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Instructional Time Model (ITM) FAQ and Template - Updated 8/31/2021

August 6, 2021
Data Hot Topics
Hot Topics
Instructional Time Models (HB 2862) - Guidance, FAQ and Template
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Instructional Time Model Template for School Districts and Charter Schools

Instructional Time Model Template for School Districts and Charter Schools

LEAs should only submit one ITM. If individual schools within a district are providing unique instructional programs, we encourage school districts to incorporate that information into one ITM ​and describe in detail the unique approach at each school, as opposed to completing additional templates.

Please contact [email protected] with any questions.

LEA Information
Please enter your LEA Entity ID -- not CTDS number or School Entity ID.
This is the individual who will be contacted with questions about the plan.
Calendar Tracking

Calendars & Attendance Tracking

Check the below boxes to indicate all instructional methods that are being utilized as part of this ITM.

Instructional Method
If you selected "Other," please describe the model(s) here.

Please include an explanation of how time spent in each method will be used to replace instruction that would otherwise be provided in a teacher-led, in-person classroom on specific calendar days. Explain how instructional time will be measured and used to replace otherwise in-person instructional days on the school calendar.

Please explain in detail how students will be reported as present and participating in remote instruction or absent on the corresponding calendar days.

For example, an ITM might explain that students will not attend school in-person on Fridays and instead students will be assigned a project designed to take six hours that will be completed over the weekend and students will then be reported as present or absent for the preceding Friday based on progress/completion of the project.

Participation in any instruction provided outside of a teacher-led, in-person classroom must be connected to attendance on scheduled instructional day on the submitted and certified school calendar in order for the district or charter to generate Average Daily Membership and appropriate funding.

The description must include the specific measures that will be used to determine whether a student participating in remote instruction will be reported as present or absent on days when instruction does not take place in person. Attendance tracking may include (but is not limited to) methods such as:

  • Communication with their teachers via telephone, ZOOM, MS Teams, or other digital meeting software.
  • Student participation in a virtual meeting or classroom session (ZOOM, MS TEAMS, Google Meets, etc.)
  • Daily assignments completed and submitted by the student.


The school district is advised that ADE will continue to issue guidance on the topic of attendance, and should closely monitor updated information related to these expectations.

School Information

Below, list the schools this plan applies to. Add schools as needed to account for all schools in this ITM.

NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #2
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #3
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #4
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #5
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #6
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #7
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #8
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #9
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #10
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #12
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #11
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #13
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #14
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #15
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #16
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #17
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #18
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #19
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #20
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #21
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #22
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #23
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #24
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #25
NOTE: Please list the school entity ID -- not your LEA Entity ID.
Additional Schools

If more than 25 schools are included in this ITM, please enter the following information for the remaining schools in the below textbox. 

  • School Name
  • School Entity ID
  • CTDS

Instructional Time Model Template for School Districts and Charter Schools

Instructional Time Model Template for School Districts and Charter Schools

A.R.S. § 15-901.08 authorizes districts and charter districts to adopt Instructional Time Models (ITMs) to provide flexibility in how instructional hours are provided to students.

School districts and charter schools should use this template to notify ADE of their adopted ITMs and details.  

ADE intends for one document to be submitted per district or charter district that describes the types of flexibility that will be implemented and the extent to which instruction will deviate from a traditional 5-day week.

For more information on the types of flexibility authorized and the associated school finance procedures, please review School Finance Guidance on HB 2862 and our FAQ on HB 2862.

An ITM will be in effect after the governing board meets the requirements to adopt an ITM outlined in A.R.S. § 15-901.08, not upon submission to the agency. ITM submissions to the agency will ensure a clear understanding of the operationalized flexibilities authorized by statute. The submitted ITM will outline the processes of districts and charter districts that will be utilized to document student attendance for future audit purposes.

Please remember that if remote instruction is provided as part of an ITM, there are percentage limitations on a school site's total instructional hours before funding is impacted.

LEAs should only submit one ITM. If individual schools within a district are providing unique instructional programs, we encourage school districts to incorporate that information into one ITM ​and describe in detail the unique approach at each school, as opposed to completing additional templates.

Please contact [email protected] with any questions.

LEA Information
Please enter your LEA Entity ID -- not CTDS number or School Entity ID.
This is the individual who will be contacted with questions about the plan.
Calendar Tracking

Calendars & Attendance Tracking

Check the below boxes to indicate all instructional methods that are being utilized as part of this ITM.

Instructional Method
If you selected "Other," please describe the model(s) here.

Please include an explanation of how time spent in each method will be used to replace instruction that would otherwise be provided in a teacher-led, in-person classroom on specific calendar days. Explain how instructional time will be measured and used to replace otherwise in-person instructional days on the school calendar.

Please explain in detail how students will be reported as present and participating in remote instruction or absent on the corresponding calendar days.

For example, an ITM might explain that students will not attend school in-person on Fridays and instead students will be assigned a project designed to take six hours that will be completed over the weekend and students will then be reported as present or absent for the preceding Friday based on progress/completion of the project.

Participation in any instruction provided outside of a teacher-led, in-person classroom must be connected to attendance on scheduled instructional day on the submitted and certified school calendar in order for the district or charter to generate Average Daily Membership and appropriate funding.

The description must include the specific measures that will be used to determine whether a student participating in remote instruction will be reported as present or absent on days when instruction does not take place in person. Attendance tracking may include (but is not limited to) methods such as:

  • Communication with their teachers via telephone, ZOOM, MS Teams, or other digital meeting software.
  • Student participation in a virtual meeting or classroom session (ZOOM, MS TEAMS, Google Meets, etc.)
  • Daily assignments completed and submitted by the student.


The school district is advised that ADE will continue to issue guidance on the topic of attendance, and should closely monitor updated information related to these expectations.

School Information

Below, list the schools this plan applies to. Add schools as needed to account for all schools in this ITM.

NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #2
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #3
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #4
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #5
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #6
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #7
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #8
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #9
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #10
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #12
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #11
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #13
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #14
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #15
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #16
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #17
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #18
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #19
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #20
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #21
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #22
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #23
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #24
NOTE: Please list the school entity ID -- not your LEA Entity ID.
School #25
NOTE: Please list the school entity ID -- not your LEA Entity ID.
Additional Schools

If more than 25 schools are included in this ITM, please enter the following information for the remaining schools in the below textbox. 

  • School Name
  • School Entity ID
  • CTDS

FY2021 In-Person, Teacher-Led Instruction Reporting FAQ's

July 26, 2021
Data Hot Topics
Hot Topics
Districts and charters are required to report to ADE the number of days of in-person, teacher-led instruction that were offered to all students during the 2020-2021 school year.
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In-person, Teacher-led Instruction Reporting, SY 2020-2021 Upload Form

In-person, Teacher-led Instruction Reporting, SY 2020-2021 Upload Form

Please enter your Entity ID. If you don't know it use the FY21 October 1st enrollment file link above.
Download the Excel file using the link above, fill it out and submit it here. This upload will only accept .xls and .xlsx files.
One file only.
100 MB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.
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