Pursuant to A.R.S. § 15-941, teacher experience data should have been transmitted to the Superintendent of Public Instruction by October 15th at 4:30 p.m. SDER data can be modified between February 1 and March 1.

SDER data is required to calculate your district’s Teacher Experience Index (TEI) which may increase your FY 2024 budget limit and equalization assistance. Preliminary TEI amounts can be viewed at the bottom of the SDER96 report at schoolfinancereports.azed.gov.

This requirement is for school districts only. Charter districts are not required to submit this information at this time.

Access the School District Employee Report (SDER) application via ADEConnect. If you do not have access to the SDER application in ADEConnect, please contact your Entity Administrator and request to be assigned the role "SDER - LEA User".

If a district’s data is not submitted and error free (File Status = Current Usable File), with teachers listed with their school's CTDS, it will not be included in the TEI calculation.  Final TEI reports will be available on or before March 15, 2023.

• View the posted memo here: https://schoolfinancereports.azed.gov/Memos, fiscal year 2023, Memo Number 23-018

• View the posted manual with instructions here: /sites/default/files/2021/10/SDER%20Manual%20Revised%2010.7.21.pdf

• View the recorded training here: https://youtu.be/RkyRCAeO2VY

Please submit a HelpDesk ticket if you need assistance with submitting your SDER data. 

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2023 January BUDG-25 reports have been calculated using the FY 2022 BUDG-75 report and FY 2023 January BSA 55-1 information. Please note, the reduction for any over-expenditure amount in M&O and/or Unrestricted as reported on the FY 2022 BUDG-75 will be included on the FY 2023 January BUDG-25 Reports.

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-25 report will appear.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-75 report will appear.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the January “PDF” button. The January BSA 55-1 report will appear.

BUDG-25 reports will be available until the Budget Team performs the next update (typically after each State Aid distribution). Once the updating process has begun, all BUDG-25 reports will become unavailable at that time.  Please save a copy for future reference.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

ADE School Finance will move Data Quality Validation Integrity rule -10139 into production on January 26, 2023.

Any student whose membership begins on the first day of the instructional calendar, must have attendance within the first 10 days of membership.  If a student’s membership begins on the first day of the instructional calendar and the student is not in attendance within the first 10 days, Integrity rule -10139 will fail.

The current implementation of Integrity Rule -10139 is to be classified as a Warning until March 23, 2023 at which time the Integrity Rule will be changed to an Error.  Once this integrity rule is changed to an Error, any student failing the -10139 Integrity Rule will no longer generate ADM. 

The FY2022 Superintendent's Annual Financial Report (SAFR) has been posted. 

The perpetual SAFR database has been updated to include FY2022 (now encompassing 2006-2022).

The Superintendent's Annual Financial Reports and Database can both be found on the School Finance Reports page.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

Per A.R.S. § 15-922 School Districts (not charters) are required to submit transportation route data with 12 days of their 100^th day of school.  The window for submitting this data is now open and will close on March 20^th.  If the 100^th day of school falls after this date, please submit a HelpDesk ticket asking for the window to be extended for your LEA.

Route Miles are submitted through the Transportation and Vehicle Inventory Application which is found in ADEConnect.  Users who submit transportation data must be assigned the role of “TransportationInventory – LEA User” in ADEConnect to access the application. 

If you do not have access to the Transportation and Vehicle Inventory Application, please contact your Entity Administrator.

The following resources have been created to assist in submitting transportation data via the new application:

• Transportation Data Submission Video
• Transportation Manual edited 1/12/22
• Transportation FAQ

Please review these resources prior to submitting your transportation data. If additional assistance is needed, please submit a HelpDesk ticket.

January's data capture for the February 22^nd payment is 1/15/22 at 5pm. 

Although the data capture date falls on a weekend, it does not affect or change the date of the data capture.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type 

Important Note: FY23 Calendars need to be submitted, approved, and certified for ADM and funding to be generated.

The following videos provide general information related to the data reconciliation process:

• Introduction to Data Verification Reports: https://youtu.be/ou9Jst9qnsg
• Introduction to Data Verification Reports 2: https://youtu.be/_m3uEo3OGRI
• Introduction to Integrity: https://youtu.be/PYzBAEZmiSs

Prior payment reports can be found here: https://schoolfinancereports.azed.gov/.

Please submit a School Finance HelpDesk ticket if data assistance is needed.

School Finance will be testing a new system for processing budgets, financial reports and other files this spring and is seeking volunteers from districts and charters to test system functionality and provide feedback.

Beta test volunteers will be given access to log-in to a new Local Education Agency dashboard from which budgets and other files will be uploaded to the department. Volunteers will have the ability to interact with the new user interface, upload files and view budget reports. All volunteers will be given a brief training on the system and instructions to complete specific tests.

If you would be interested in volunteering to participate in the Budget System Beta Test on behalf of a district or charter, please send an email to SF[email protected] with the subject "Beta Test Participant" and the name of your district or charter. School Finance will select participants to ensure that districts and charters of various sizes and with various characteristics are represented. Selected test participants will be contacted during the first week of February.

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2023 December BUDG-25 reports have been calculated using the FY 2023 December BSA 55-1 information. 

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-25 report will appear.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the December “PDF” button. The December BSA 55-1 report will appear.

BUDG-25 reports will be available until the Budget Team performs the next update (typically after each State Aid distribution). Once the updating process has begun, all BUDG-25 reports will become unavailable at that time.  Please save a copy for future reference.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

FY 2023 Results-Based Funding has been calculated and the file is available below for review. School Level calculations can be seen on tab “FY23 RBF School Level Calc” and will show the annual total, as well as the expected breakout for payments 1 and 2. The LEA distribution level for payment 1 can be seen on tab “FY23 Pmt 1 LEA Level”; with Districts listed by county, followed by Charters listed alphabetically. Payment 1 is 60% of the annual amount and is expected to distribute late December 2022. For questions regarding your payment, please contact [email protected]

FY 2023 Results-Based Funding Calculations

District calculations are based on FY22 Statewide Recalculation student counts, and Charter calculations are based on the FY 2023 December payment student counts. Please find the test result and Free Reduced Lunch percentage in the following websites:

Spring 2021 Test Result

/accountability-research/data

School Year 2019 Free Reduced Lunch

/hns/frp

Please refer to HB 2866 Section 22:

Notwithstanding section 15-249.08, subsection B, paragraph 2, Arizona Revised Statutes, for fiscal year 2022-2023, the department of education shall distribute monies from the results-based funding fund established by section 15-249.08, Arizona Revised Statutes, as follows:

1. Each school operated by a school district or charter holder shall receive $225 per student count from the fund if both of the following apply:

(a) At the time the test prescribed in subdivision (b) of this paragraph was administered, fewer than sixty percent of the students who were enrolled in the school met the eligibility requirements established under the national school lunch and child nutrition acts (42 United States Code sections 1751 through 1793) for free or reduced-price lunches, or an equivalent measure recognized for participating in the federal free and reduced-price lunch program and other school programs dependent on a poverty measure, including the community eligibility provision for which free and reduced-price lunch data is not available.

(b) In results achieved during the spring of 2021, the school performed in the top thirteen percent of all schools statewide as demonstrated by the average percentage of students who obtained a passing score on the mathematics portions of the statewide assessment and the average percentage of students who obtained a passing score on the language arts portions of the statewide assessment.

2. Each school operated by a school district or charter holder shall receive $400 per student count from the fund if both of the following apply:

(a) At the time the test prescribed in subdivision (b) of this paragraph was administered, sixty percent or more of the students who were enrolled in the school met the eligibility requirements established under the national school lunch and child nutrition acts (42 United States Code sections 1751 through 1793) for free or reduced-price lunches, or an equivalent measure recognized for participating in the federal free and reduced-price lunch program and other school programs dependent on a poverty measure, including the community eligibility provision for which free and reduced-price lunch data is not available.

(b) In results achieved during the spring of 2021, the school performed in the top thirteen percent of schools pursuant to subdivision (a) of this paragraph, as demonstrated by the average percentage of those students who obtained a passing score on the mathematics portions of the statewide assessment and the average percentage of students who obtained a passing score on the language arts portions of the statewide assessment.

3. Each school operated by a school district or charter holder shall receive $225 per student count from the fund if both of the following apply:

(a) At the time the test prescribed in subdivision (b) of this paragraph was administered, sixty percent or more of the students who were enrolled in the school met the eligibility requirements established under the national school lunch and child nutrition acts (42 United States Code sections 1751 through 1793) for free or reduced-price lunches, or an equivalent measure recognized for participating in the federal free and reduced-price lunch program and other school programs dependent on a poverty measure, including the community eligibility provision for which free and reduced-price lunch data is not available.

(b) In results achieved during the spring of 2021, the school performed in the top twenty-seven percent but not in the top thirteen percent of schools pursuant to subdivision (a) of this paragraph, as demonstrated by the average percentage of those students who obtained a passing score on the mathematics portions of the statewide assessment and the average percentage of students who obtained a passing score on the language arts portions of the statewide assessment.

4. Each alternative high school shall receive $400 per student count from the fund if in the results achieved during testing conducted in the spring of 2021 the school performed in the top twenty-seven percent of schools identified pursuant to paragraph 3, subdivision (a) of this section, as demonstrated by the average percentage of those students who obtained a passing score on the mathematics portions of the statewide assessment and the average percentage of students who obtained a passing score on the language arts portions of the statewide assessment. An alternative high school is eligible for funding under this paragraph only if it reports the average percentage of students who obtained a passing score on both the mathematics portions of the statewide assessment and the language arts portions of the statewide assessment during testing conducted in the spring of 2021.

Result Based Funding Expenditure Reporting

Please refer to ARS 15-249.08:

C. Any monies received from the results-based funding fund by a school district or charter holder shall be separately accounted for in the school district's or charter holder's annual financial report and shall not supplant monies budgeted or received from any other source that are generally provided to that school.

D. The majority of the monies received from the fund by a school district or charter holder shall be used at the school that earned the results for teacher salaries, to hire teachers, for school leader salaries, for classroom supplies and for other strategies to sustain outcomes for students at that school. A portion of the monies received from the fund by a school district or charter holder may be used for expanding and replicating that school site as a quality school model.    For the purposes of this subsection, "expanding and replicating" means:

1. Providing for costs associated with adding seats and serving more students at the awarded school site, including students on a waiting list.

2. Mentoring school leaders and teachers from other sites to replicate the model and instructional practices that show results in closing the achievement gap.

3. Physically expanding the results-based funding model or strategies at another location to improve academic outcomes at that location and to accelerate academic growth.

E. Schools that are not results-based funded and that receive funding or support as described in subsection D, paragraphs 2 and 3 of this section are eligible to receive that funding or support for not more than three years.

F. On or before November 1 of each year, each school that received results-based funding in the prior fiscal year shall submit to the department of education a report that provides a brief description of how the dollars were allocated pursuant to subsections C and D of this section.  Each school that is not results-based funded but that received funding pursuant to subsection E of this section shall submit a report to the department that specifically indicates the number of years the school has received that funding. On or before December 1 of each year, the department of education shall compile the reports from each local education agency and provide that information to the joint legislative budget committee, the governor's office of strategic planning and budgeting and the chairpersons of the education committees of the house of representatives and the senate, or their successor committees.

G. For the purposes of this section, only students who are eligible to be included in a school's student count shall be considered in determining that school's percentages of free or reduced-price lunch students or other poverty indicators.

The Arizona Department of Education is finalizing system updates to implement current law as it pertains to Career and Technical Education Districts (CTEDs). On August 12th, School Finance published an initial draft guidance document for these updates. 

Click here to view the updated draft CTED guidance (revised 12/7/20222)

Click here to view Frequently Asked Questions about the guidance

Please send any feedback or questions regarding the draft guidance document to [email protected]