March's data capture for the April 21st payment is 3/15/23 at 5pm. 

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

INTEG15 – ensure data is free and clear of membership ADM Integrity errors

STUD10 – validate all students are listed in AzEDS

ADM15 – ensure all students expected to generate funding are indicated as fundable

ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type 

Important Note: FY23 Calendars need to be submitted, approved, and certified for ADM and funding to be generated.

If you’ve experienced closures due to winter weather, please review this Hot Topic regarding calendar revisions.

The following videos provide general information related to the data reconciliation process:

Introduction to Data Verification Reports: https://youtu.be/ou9Jst9qnsg

Introduction to Data Verification Reports 2: https://youtu.be/_m3uEo3OGRI

Introduction to Integrity: https://youtu.be/PYzBAEZmiSs

Prior payment reports can be found here: https://schoolfinancereports.azed.gov/.

Please submit a School Finance HelpDesk ticket if data assistance is needed.

As a result of the unforeseen weather conditions in most of Northern Arizona, we would like to issue additional guidance on updating your AzEDS Instructional Calendars.

If your district or charter school is impacted by the weather which requires school closures or delays, please submit a HelpDesk ticket to modify your AzEDS Instructional Calendar date descriptors. Charter schools should also be aware that they will need to file an Instructional Days Amendment Request with the Arizona State Board for Charter Schools (ASBCS) which can be found on their website.

Per A.R.S. § 15-901 and as outlined in the Defining the Instructional Calendar guidance school districts and charters must meet for 180 days or meet the prescribed annual instructional hours per grade level. Four-day calendar types that are based on 144 days of instruction must not have less than 144 days scheduled in the fiscal year. Additionally, school districts and charter districts that are on approved 200-day calendars must not have less than 200 days for the fiscal year. Failure to meet the minimum required instructional hours or days may result in a potential impact to funding.

Districts and charters who have already submitted an approved Instructional Time Model (ITM) are encouraged to review their submitted ITM and provide remote learning opportunities if allowed. If your district or charter does not currently have an adopted ITM, please refer to the posted guidance for additional information and requirements for implementing an ITM.

Please see the following resources:

· Click here to review the full calendar memo.

· Click here to review the Calendar Integrity Reference Guide.

· If you need assistance with submitting your calendar(s), please reach out to an Analyst via HelpDesk.

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2023 February BUDG-25 reports have been calculated using the FY 2023 February BSA 55-1 information. 

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-25 report will appear.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-75 report will appear.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the February “PDF” button. The February BSA 55-1 report will appear.

BUDG-25 reports will be available until the Budget Team performs the next update (typically after each State Aid distribution). Once the updating process has begun, all BUDG-25 reports will become unavailable at that time.  Please save a copy for future reference.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

The new CTEDADM15 report is now available to Career Technical Education Districts. 

The new report identifies students participating in a Satellite, Central Campus, Leased Central Campus, or Community College CTED site.  It also displays the Total Planned Hours of Instruction and Total Community College Credits Enrolled that are used to calculate Average Daily Membership (ADM) for each student.

Please Note: Currently, the Year End ADM Before Limiting and the Limited Year End ADM are based on the legacy CTED ADM calculation.  When the new CTED ADM Calculation is activated, this will be updated to show the new ADM Calculation.

This report is only available to CTEDs and not available to Member Districts with CTED Satellite campuses.

The new report is available under the “ADM” header from the reports menu in AzEDS:

Please submit a Help Desk Ticket if you need assistance with the new report.

Pursuant to A.R.S. § 15-941, teacher experience data should have been transmitted to the Superintendent of Public Instruction by October 15th at 4:30 p.m. SDER data can be modified between February 1 and March 1.

The SDER Revision Window will close March 1st and cannot be extended beyond this deadline. 

SDER data is required to calculate your district’s Teacher Experience Index (TEI) which may increase your FY 2024 budget limit and equalization assistance.

If a district’s data is not submitted and error free (File Status = Current Usable File), with teachers listed with their school's CTDS, it will not be included in the TEI calculation. Final TEI reports will be available on or before March 15, 2023.

To view additional details regarding the submission of SDER data, please review the previously posted Hot Topic at: /finance/sder-application-open-modifications-0. 

Please submit a HelpDesk ticket if you need assistance with submitting your SDER data. 

February's data capture for the March 21st payment is 2/15/23 at 5pm. 

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

INTEG15 – ensure data is free and clear of membership ADM Integrity errors

STUD10 – validate all students are listed in AzEDS

ADM15 – ensure all students expected to generate funding are indicated as fundable

ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type 

Important Note: FY23 Calendars need to be submitted, approved, and certified for ADM and funding to be generated.

The following videos provide general information related to the data reconciliation process:

Introduction to Data Verification Reports: https://youtu.be/ou9Jst9qnsg

Introduction to Data Verification Reports 2: https://youtu.be/_m3uEo3OGRI

Introduction to Integrity: https://youtu.be/PYzBAEZmiSs

Prior payment reports can be found here: https://schoolfinancereports.azed.gov/.

Please submit a School Finance HelpDesk ticket if data assistance is needed.

ADE School Finance moved new SPED ADM Reports into Production. 

The SPED20 report will now only include District/Charter Summary Information. The new SPED30 report will include Site Level Summary Information.

Both reports can still be run for any date in the year.  In addition to running the report for District of Residence and the Submitting District, the new reports allow you to run the report for District of Attendance also.

Please Note: The new SPED20 and SPED30 reports will only be available for FY23 and forward. 

Pursuant to A.R.S. § 15-941, teacher experience data should have been transmitted to the Superintendent of Public Instruction by October 15th at 4:30 p.m. SDER data can be modified between February 1 and March 1.

SDER data is required to calculate your district’s Teacher Experience Index (TEI) which may increase your FY 2024 budget limit and equalization assistance. Preliminary TEI amounts can be viewed at the bottom of the SDER96 report at schoolfinancereports.azed.gov.

This requirement is for school districts only. Charter districts are not required to submit this information at this time.

Access the School District Employee Report (SDER) application via ADEConnect. If you do not have access to the SDER application in ADEConnect, please contact your Entity Administrator and request to be assigned the role "SDER - LEA User".

If a district’s data is not submitted and error free (File Status = Current Usable File), with teachers listed with their school's CTDS, it will not be included in the TEI calculation.  Final TEI reports will be available on or before March 15, 2023.

• View the posted memo here: https://schoolfinancereports.azed.gov/Memos, fiscal year 2023, Memo Number 23-018

• View the posted manual with instructions here: /sites/default/files/2021/10/SDER%20Manual%20Revised%2010.7.21.pdf

• View the recorded training here: https://youtu.be/RkyRCAeO2VY

Please submit a HelpDesk ticket if you need assistance with submitting your SDER data. 

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2023 January BUDG-25 reports have been calculated using the FY 2022 BUDG-75 report and FY 2023 January BSA 55-1 information. Please note, the reduction for any over-expenditure amount in M&O and/or Unrestricted as reported on the FY 2022 BUDG-75 will be included on the FY 2023 January BUDG-25 Reports.

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-25 report will appear.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-75 report will appear.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the January “PDF” button. The January BSA 55-1 report will appear.

BUDG-25 reports will be available until the Budget Team performs the next update (typically after each State Aid distribution). Once the updating process has begun, all BUDG-25 reports will become unavailable at that time.  Please save a copy for future reference.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

ADE School Finance will move Data Quality Validation Integrity rule -10139 into production on January 26, 2023.

Any student whose membership begins on the first day of the instructional calendar, must have attendance within the first 10 days of membership.  If a student’s membership begins on the first day of the instructional calendar and the student is not in attendance within the first 10 days, Integrity rule -10139 will fail.

The current implementation of Integrity Rule -10139 is to be classified as a Warning until March 23, 2023 at which time the Integrity Rule will be changed to an Error.  Once this integrity rule is changed to an Error, any student failing the -10139 Integrity Rule will no longer generate ADM.