FISCAL INFO: MOE Eligibility and FY2020 IDEA Grants

Published: June 19th, 2019

Please see the updates from the ESS Program Management Team and share with your Business Manager.

MOE Eligibility
Please see the linked PowerPoint to learn more about the MOE Eligibility Testing requirements that will go into effect this July. The FY 2020 Budget that will be submitted to School Finance by July 15, 2019, will be subjected to the MOE Eligibility test in the ESS Maintenance of Effort Application. The PowerPoint will walk you through how to submit data if your Budget fails to meet the Eligibility Standard.

Substantially Approved Date
Please note: The FY2020 IDEA Consolidated – Entitlement Grant applications have a different Substantial Approval Date process than other ADE grants due to federal IDEA fiscal requirements. ESS is required to wait until July 16, 2019, to review MOE Eligibility statuses and then change a public education agency’s (PEA’s) Substantially Approved Date based on whether the budget meets the Eligibility standard. This date is contingent upon when an adopted budget must be submitted to School Finance. Once your PEA’s application is approved by the ESS Program Specialist, the Substantial Approval Date will revert to July 1 if your application was submitted prior to July 1 or to the most recent date that the grant was updated to LEA Authorized Representative Approved if that occurs after July 1. If your Substantial Approval Date is after July 1, your PEA will be unable to obligate funds prior to that date.

FY 19 Completion Reports
The FY19 IDEA Consolidated – Entitlement grant’s project period end date is September 30, 2019. Completion reports will be available in the Grants Management Enterprise (GME) System for PEAs that would prefer to close out the FY19 books immediately after June 30, 2019. The official due date for the completion report isn’t until 90 days after the end of the project period, so you have until December 30, 2019 to submit your data.

Expanding Charter Requests
If your charter school is expanding and meets the definition of Significant Expansion as found on, please e-mail ESS Program Management to notify your intent to expand and receive a new calculation for your IDEA allocation. The deadline to notify ADE for consideration of FY20 reallocation will be August 1, 2019.

As always, please e-mail ESS Program Management for any questions regarding your IDEA Consolidated – Entitlement grants. Thank you.