DATA MANAGEMENT ALERT       

Special Education Data Updates Webinar Wednesday, June 21 

 The Exceptional Student Services Data Management team will host the next Special Education Data Updates live webinar on Wednesday, June 21, from 2pm – 3pm. This session will cover a variety of data topics that will include (subject to change):   

• Reminders 

• Trending topics 

• Top 3 Integrity Errors 

• Q&A    

Registration is required to attend: Register for Special Education Data Updates webinar. For questions, please contact ESS Data Management via email at [email protected].    

Number of schools with officers jumps from 190 to 301, Horne and Phoenix Council member call for added safety data

PHOENIX – State schools chief Tom Horne’s recommendations have been approved by the Arizona State Board of Education providing for School Resource Officers (SRO) to be funded at 301 campuses statewide, an increase from the current number of 190.

The nearly $100 million funding comes from a combination of federal and state grants, with the state portion requiring that funding for armed officers be given top priority.

Horne said, “I have been asking the schools to prioritize school resource officers. The nightmare is that a maniac gets into a school, kills 20 children, and the parents find out that the school could have had a school resource officer to defend the students, but the school did not do so. Imagine how the parents would feel about those decision makers?”

In deference to requests from schools, Horne recommended, and the Board approved, just over $45 million to pay for 566 counselors and social workers.

As part of the grant process for resources officers, counselors and social workers, the Department of Education will provide required annual training that includes instruction on school violence prevention strategies, child and adolescent development and mental health, the roles of counselors and social workers, violence and substance abuse prevention strategies, how to build relationships with students, coordination with mental health providers as well as instruction on documentation and legal issues. 

The approval comes just days after a meeting between Horne and Phoenix City Council Member Ann O’Brien, the chairperson of the Public Safety & Justice subcommittee.

Horne and O’Brien are in agreement that campus safety is a top priority that must be shared by local and state authorities throughout Arizona. Among their shared priorities is to have law enforcement provide data showing the incidents of criminal or disruptive activity on school campuses so that schools, parents and the community at large are better prepared to address this problem.

Horne stated, “Council Member O’Brien and I share the same commitment to safety, and I am very pleased that she is engaged in efforts to ensure cities and other local entities do all they can to bring more resources to this critical issue.”

O’Brien said, “School campuses need to be safe, period. As an elected Phoenix council member and chairperson of the Public Safety & Justice subcommittee, I want to make sure that the public is well-informed about the dangers and potential dangers on school campuses. While I am requesting information from the Phoenix Police Department about data that will better inform the public and policymakers about incidents on school campuses, I urge my colleagues statewide to ask the same from their law enforcement agencies. Our children, their parents and educators deserve no less.”

Special Education Stakeholders,

ADE/ESS is excited to announce the opening of registration for Arizona’s 2023 IDEA Conference: Creating Connections and Strengthening Systems. This year’s conference will be held from August 21–23, 2023, at the JW Marriott Desert Ridge in Phoenix.

The conference registration fee for professionals is $470 per person and can be paid by credit card, check, or purchase order. ADE/ESS is aware that public education agencies (PEAs) may have approaching procurement deadlines related to the issuance of purchase orders, so please do not delay in registering for the conference. Registration is anticipated to fill quickly.

Register for the 2023 IDEA Conference in the Arizona Professional Learning and Development System (APLD). Interested participants must have an ADE Connect account to complete the registration. See the APLD Learner Guide for detailed steps to complete registration.

To learn more about registration, including information about making a Save My Seat request and Frequently Asked Questions, please visit the IDEA Conference Registration webpage.

ESS appreciates this opportunity to learn with each of you and looks forward to this year’s conference. Stay informed by visiting the IDEA Conference website for conference updates, including announcements about keynote speakers. Questions can be emailed to the IDEA Conference inbox.

DATA MANAGEMENT ALERT

FY23 Parentally Placed Private School Student Survey required by all Public School Districts only opens Today, 5/18/23

The Individuals with Disabilities Education Act (IDEA) 2004 requires that each public education agency (PEA) maintain its records and provide to the State information related to parentally placed private elementary and secondary school students covered under §§ 300.130 through 300.144.

The application will open today, 5/18/23 and close for submissions on 8/16/23.

• The PEA must assign the role at the district level of ESS Data Surveys: User in ADEConnect to the individual that will submit this survey.

• Instructions: Parentally Placed Private School Students

• FAQs: Parentally Placed Private School Students

Once the role is assigned, please login to ADEConnect, navigate to the Exceptional Student Services Portal (ESS) and select the ESS Data Surveys application. From there you can click on the blue hyperlinked text “FY23 Parentally Placed Private School Students Survey” to start the survey. Upon completion the application will display a “Thank you for submitting” page.

Please direct any questions to [email protected].

DATA MANAGEMENT ALERT

FY23 Parentally Placed Private School Student Survey required by all Public School Districts only opens Today, 5/18/23

The Individuals with Disabilities Education Act (IDEA) 2004 requires that each public education agency (PEA) maintain its records and provide to the State information related to parentally placed private elementary and secondary school students covered under §§ 300.130 through 300.144.

The application will open today, 5/18/23 and close for submissions on 8/16/23.

• The PEA must assign the role at the district level of ESS Data Surveys: User in ADEConnect to the individual that will submit this survey.

• Instructions: Parentally Placed Private School Students

• FAQs: Parentally Placed Private School Students

Once the role is assigned, please login to ADEConnect, navigate to the Exceptional Student Services Portal (ESS) and select the ESS Data Surveys application. From there you can click on the blue hyperlinked text “FY23 Parentally Placed Private School Students Survey” to start the survey. Upon completion the application will display a “Thank you for submitting” page.

Please direct any questions to [email protected].

DATA MANAGEMENT ALERT

FY23 Parentally Placed Private School Student Survey required by all Public School Districts only opens Today, 5/18/23

The Individuals with Disabilities Education Act (IDEA) 2004 requires that each public education agency (PEA) maintain its records and provide to the State information related to parentally placed private elementary and secondary school students covered under §§ 300.130 through 300.144.

The application will open today, 5/18/23 and close for submissions on 8/16/23.

• The PEA must assign the role at the district level of ESS Data Surveys: User in ADEConnect to the individual that will submit this survey.

• Instructions: Parentally Placed Private School Students

• FAQs: Parentally Placed Private School Students

Once the role is assigned, please login to ADEConnect, navigate to the Exceptional Student Services Portal (ESS) and select the ESS Data Surveys application. From there you can click on the blue hyperlinked text “FY23 Parentally Placed Private School Students Survey” to start the survey. Upon completion the application will display a “Thank you for submitting” page.

Please direct any questions to [email protected].

DATA MANAGEMENT ALERT

FY23 Parentally Placed Private School Student Survey required by all Public School Districts only opens Today, 5/18/23

The Individuals with Disabilities Education Act (IDEA) 2004 requires that each public education agency (PEA) maintain its records and provide to the State information related to parentally placed private elementary and secondary school students covered under §§ 300.130 through 300.144.

The application will open today, 5/18/23 and close for submissions on 8/16/23.

• The PEA must assign the role at the district level of ESS Data Surveys: User in ADEConnect to the individual that will submit this survey.

• Instructions: Parentally Placed Private School Students

• FAQs: Parentally Placed Private School Students

Once the role is assigned, please login to ADEConnect, navigate to the Exceptional Student Services Portal (ESS) and select the ESS Data Surveys application. From there you can click on the blue hyperlinked text “FY23 Parentally Placed Private School Students Survey” to start the survey. Upon completion the application will display a “Thank you for submitting” page.

Please direct any questions to [email protected].

DATA MANAGEMENT ALERT

FY 2023 Special Education Data Dashboard

The Special Education Data Dashboard (SEDD) opens today, May 18, 2023. This application aims to provide a one-stop shop for public education agencies (PEAs) to securely view their special education data and a redacted statewide view. By viewing relevant data in one place, PEAs can see how it all ties together and, ultimately, how it culminates into the indicators outlined in the State Performance Plan (SPP) / Annual Performance Report (APR).

Applicable roles for the SEDD application must be requested from your local ADEConnect Entity Administrator:

• SEDD LEA User includes edit permissions
• SEDD LEA Signer includes edit and signer permissions

To access the SEDD application, please login to ADEConnect, navigate to the Exceptional Student Services Portal, and select the Special Education Data Dashboard button under Data Collection & Reporting:

Currently, the only active component accessible to PEAs is the Student Exit Data for FY 2023. From the homepage of the SEDD application, you can select this component either through the ‘Data’ menu option or click ‘Go’ within the red box.

Exit data will be extracted from AzEDS daily and displayed after federal business rules have been applied (refer to the Exit technical assistance document under the ‘Help’ menu option, which will take you to the SEDD website that contains the applicable tools and resources). This data is REVIEW only. Any changes to this data must be made through your Student Information System and uploaded/synced to AzEDS. You will have until July 15, 2023, by 5:00 pm to finalize your Exit data.

For the remainder of FY 2023 data requirements, we will activate Preschool Transition Data and Students Without Disabilities (expulsion) components on June 30, 2023. Note that these two sections will require data entry to complete.

Two new components will be added on June 1, 2023: Least Restrictive Environment (LRE) and Personnel data, both based on October 1.

Please be aware that this application will be expanded further to include the following items in FY 2024 and 2025:

• SPP/APR Indicators
• PEA Determinations/Risk Analysis
• Discipline for Students with Disabilities
• Assessments
• Data Visualization

If you did not attend the Special Education Data Updates (SEDU) webinar in April or May (soon to be posted), consider reviewing the applicable https://www.youtube.com/watch?v=7QetmTW4dgIrecordings available on our website under Training Opportunities or on our YouTube Channel.

Please direct any questions to [email protected].

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2023 May BUDG-25 reports have been calculated using the FY 2023 May BSA 55-1 information. 

• District BUDG-25 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2023 and then click “Go!”. The BUDG-25 report will appear.

• District BUDG-75 reports are available to download from the School Finance website:
  • First, select a school district and then click “Go!”
  • Next, click “Switch to Budgets” from the top right corner of the menu bar and then click “Reports” from the middle of the menu bar.
  • Finally, select fiscal year 2022 and then click “Go!”. The BUDG-75 report will appear.

• District BSA 55-1 reports are available to download from the School Finance website:
  • First, select a school district and then click “View Reports”
  • Next, scroll down the page to the “School District Reports” section.
  • Finally, click the May “PDF” button. The May BSA 55-1 report will appear.

BUDG-25 reports will be available until the Budget Team performs the next update (typically after each State Aid distribution). Once the updating process has begun, all BUDG-25 reports will become unavailable at that time.  Please save a copy for future reference.

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

Horne meets with Principals of high-performing Arizona schools

Outreach will help inform state efforts toward school improvement

PHOENIX – State Superintendent of Public Instruction Tom Horne and department academic leadership met with nine school Principals from several regions of the state to learn more about how they have developed and maintained schools with high academic performance.

An essential function of the department is to partner with schools and districts on issues such as these that are a part of the formal school improvement process. Sessions such this help school improvement teams to be more effective in their efforts to improve underperforming schools.

Among the topics discussed were effective strategies for teaching core academic subjects such as reading, math and science, encouraging consistent student attendance, classroom management and discipline, preventing teacher burnout, creating a safe campus atmosphere and the importance of parental involvement.

These educators were selected for this roundtable because their schools have demonstrated long-term high achievement in student test scores. They represent schools that have consistently received an A grade on school report cards, or brought a school to an A or B from a D or F.

“We received consistent messages from successful Principals about the actions required to turn schools around, Horne said. “First, good discipline must be established so that students do not interfere with other students learning. Second, data must be used to determine what to focus on with each student. Third, teaching must be aligned to the state standards, because there are no questions on the test that do not reflect those standards. Other commonalities of successful schools were also discussed. This will help us do a better job of helping the schools that are not doing well to do a better job of educating our students.”

The participants were, Dr. Ryan LoMonaco – Desert Thunder School, Avondale, Amanda Mace – Mission Heights Prep, Casa Grande, Joshua Payne – Robert Bracker El, - Rio Rico, Christopher Loya – Marshall El, Tucson, Benjamin Marchant – Show Low High, Show Low, Hollis Merrill – Snowflake Dist., Snowflake, Stephanie Davis, El Mirage El, Phoenix , Stacy Brown – Western Peaks, Phoenix, Megan Brown – Buckeye El, Buckeye, and Tina Panagopolous – Stepping Stones Academy, Phoenix.

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