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ADE FAQ: CARES Act FY20 Fiscal, Assessment & Accountability Waivers

ADE FAQ: CARES Act FY20 Fiscal, Assessment & Accountability Waivers

Fri, May 15, 2020

Under the CARES Act, the U.S. Secretary of Education has increased authority to provide education waivers related to assessments, accountability, and reporting requirements. Arizona has submitted and received approval for two waivers:

Fiscal Waiver

ADE will now be able to do the following:

  • Approve LEAs to carryover more than 15% of FY20 Title I-A funds even if the LEA received approval to exceed this limitation in the past three years
  • Extend the period of availability of FY19 funds to September 30, 2021 for the following ESSA grant programs: (Title I-A, I-B (State Assessment), I-C (Migrant), I-D (State Agency), II-A, III-A (EL), IV-A (Student Support and Academic Enrichment), IV-B (21st Century Community Learning Centers), V-B (RLIS), McKinney-Vento (Homeless)
  • Permit LEAs to use their FY20 Title IV-A funds to best meet local needs through waiving content-area minimum expenditure requirements (for LEAs receiving more than $30,000) and the 15% limit on technology-related purchases
  • Waive the ESSA definition of professional development for SY19-20 to allow ADE and LEAs to conduct time-sensitive, one-time, or stand-alone professional development activities

If your LEA would like to take advantage of this new flexibility for FY20 Title IV-A funds, please contact your Title IV-A Specialist.

Please also see the following FAQ for the FY20 Fiscal Waiver: ADE FY20 CARES Act Fiscal Waiver FAQ

Assessment and Accountability Waiver

The following are now waived for ADE for SY19-20:

  • Statewide assessment requirements
  • Requirements that a state identify new schools for comprehensive support and improvement and additional targeted support and improvement (CSI and TSI) based on SY 19-20 data, and freezes the current list of identified schools for SY 20-21
  • Report card provisions related to certain assessments and accountability

USED Fact Sheet: Select Questions Related to Use of Department of Education Grant Funds During the Novel Coronavirus Disease 2019

USED Fact Sheet: Select Questions Related to Use of Department of Education Grant Funds During the Novel Coronavirus Disease 2019

Fri, May 15, 2020

Fact Sheet: Select Questions Related to Use of Department of Education Grant Funds During the Novel Coronavirus Disease 2019

This fact sheet from the US Department of Education responds to frequently asked questions related to the use of grant funds from the U.S. Department of Education during the novel Coronavirus Disease 2019 (COVID-19) with respect to compensation, travel, and conference costs that are otherwise allowable costs under applicable program statutes and regulations. If you have additional questions or comments related to these questions and answers, please contact your Department program officers or send your questions to the following email address: [email protected]

USED Releases Guidance on Repurposing Federal Equipment and Supplies to Combat COVID-19-

USED Releases Guidance on Repurposing Federal Equipment and Supplies to Combat COVID-19-

Thu, May 14, 2020

Fact Sheet for Repurposing Federal Equipment and Supplies to Combat COVID-19

Generally, equipment and supplies purchased with Federal funds may only be used to carry out the purposes of the Federal program for which they were purchased and for intended Beneficiaries (2 C.F.R. § 200.403(a))

The U.S. Department of Education (ED) has released new guidance (Fact Sheet for Repurposing Federal Equipment and Supplies to Combat COVID-19) that allows grantees and subgrantees to repurpose federally purchased equipment and supplies that are not currently in use to carry out a Department grant program to meet the general education needs of students, including students with disabilities and English learners, and the instructional needs of teachers, related services providers, and other educational personnel during the national emergency caused by COVID-19

When the national emergency ends, schools reopen, and students once again begin attending schools in person, the equipment and supplies that are not consumed must be returned for use in the Department grant programs for which they were purchased

To take advantage of this flexibility, grantees and subgrantees must clearly mark the equipment and supplies being repurposed with pertinent identifying information. In addition, grantees and subgrantees must maintain an inventory of the equipment and supplies being repurposed to facilitate proper return, including the following:

  • a description and itemization of the type of equipment or supplies being temporarily repurposed
  • the source (Federal program(s) funds involved) from which the temporarily repurposed equipment or supplies were purchased and the amount of Federal funds used for the purchase
  • where the equipment or supplies are assigned for use during the duration of the COVID-19 national emergency
  • the date on which the equipment or non-consumed supplies are returned for Federal program purposes

Grantees must maintain these records for a minimum of 3 years and until the resolution of any audit, monitoring, or oversight that is being conducted relative to the repurposed equipment or supplies, as required by 2 C.F.R. §§ 200.302 (financial management) and 200.333 (retention requirements for records)

Equipment and non-consumable supplies that are lost or damaged must be replaced with non-Federal funds to ensure continued benefit to the Department grant program

Please Note: This authority does not permit grantees and subgrantees to use unobligated grant funds to purchase new equipment and supplies for purposes not aligned with the allowable activities of the program under which funds are available.

Grantees should not assume additional funds will be available should the repurposing of equipment and supplies result in any type of shortage to a program

USED Releases Guidance for Equitable Services and Determining LEA Allocations

USED Releases Guidance for Equitable Services and Determining LEA Allocations

Thu, May 14, 2020

The U.S. Department of Education (ED) released the following guidance regarding how to calculate proportionate share for equitable services (and the provision of those services by school districts) for ESSER Fund-participating non-profit private schools:

ED also released the following FAQ with guidance on how states must calculate ESSER Fung LEA allocations for LEAs that received FY20 Title I funds:

PD INFO: Thursday Afternoon LEarning Series (TALES) - The Magic of Mindfulness, May 14

PD INFO: Thursday Afternoon LEarning Series (TALES) - The Magic of Mindfulness, May 14

Dear Special Education Directors,

Please join us for our next episode of the Thursday Afternoon LEarning Series, or TALES,  on Thursday, May 14, 2020 from 3:00 p.m. to 4:00 p.m., when we welcome special guest lecturer Jamie Valderrama, a national and international speaker and current Undergraduate Coordinator at Arizona State University for the Integrative Health Initiative, to present for us “The Magic of Mindfulness.”

We are all currently experiencing extraordinary levels of stress on a daily basis with the demands of working from home while caring for family members, supporting our own children’s online learning, and worrying about all our students and their families. Stir-crazy and stressed is not a good place to be! But luckily, we know there are some simple, free things that can help. Mindfulness is increasingly gaining attention worldwide with the emergence of promising data showing how the simple act of being aware can deregulate the body’s stress response, leading to a happier and healthier life. “The Magic of Mindfulness” highlights the stress response (physically and psychologically) as well as applicable mindful practices to deregulate stressful triggers in our personal and professional lives. This presentation is funny, insightful, and may help you not only get through this crisis, but it may also change your life.

Participant registration is first-come, first-served and is not limited to special educators – feel free to forward. Please click here to register.

Questions regarding this TALES professional learning opportunity can be sent to the ESS Inbox or directed to the ESS receptionist at 602-542-4013.

AzEDS 6.0 UAT released

AzEDS 6.0 UAT released

The AzEDS 6.0 User Acceptance Testing (UAT) is now available for LEAs. LEAs will use the same Key and Secret they used for AzEDS 5.0 UAT.

To request access to the AzEDS 6.0 UAT, please submit a ticket through our Self-Service Portal

PD OPPORTUNITY: Office Hours for Special Education Teachers

PD OPPORTUNITY: Office Hours for Special Education Teachers

Special Education Directors,

ESS continues to offer virtual professional learning through Office Hours for Special Education Teachers.

These virtual meetups are a chance for special education teachers across Arizona to connect with each other, collaborate and learn from one another, and to celebrate and share successes during this new educational landscape. Join our virtual meetups and connect with your colleagues to learn and lead from wherever you are in our state!

Behavior/Social-Emotional Learning

Tuesday, May 5 from 11:00 a.m. – 12:00 p.m.

Tuesday, May 19 from 11:00 a.m. – 12:00 p.m.

For more information, please email Celeste Nameth, our Multi-Tier Behavior Specialist.

Literacy

Thursday, May 7 from 8:30 a.m. – 9:30 a.m.

Thursday, May 21 from 8:30 a.m. – 9:30 a.m.

For more information, please email Sandra Figueroa or email Kim Rice, our Literacy Specialists.

Math

Thursday, May 14 from 10:30 a.m. – 11:30 a.m.

Thursday, May 28 from 10:30 a.m. – 11:30 a.m.

For more information please email Eboney McKinney or email Jenifer Hutchinson, our Math Specialists.

After registering, you will receive a confirmation email containing information about joining the meeting.

We appreciate your dedication to supporting students, and we look forward to connecting with you!

Celebrating Our School Lunch Heroes!

Celebrating Our School Lunch Heroes!

Governor Doug Ducey and the Superintendent of Public Instruction are honoring school nutrition specialists and school lunch workers across the state for their hard work to keep Arizona’s children fed all year-round, especially during school closures. To honor the important work of these frontline employees, Governor Ducey proclaimed today “School Lunch Hero Day” across Arizona.

On this special day, the Arizona Department of Education (ADE) invites you all to join us in celebrating our state’s many School Lunch Heroes. Their daily heroic efforts have recently been on display more than ever before! Throughout Arizona, many directors, food service workers, teachers, administrators, school staff, and volunteers have worked tirelessly since the start of the school closures to ensure all students continue to receive nutritious school meals. As the COVID-19 response intensified, these heroes did not back down! They worked harder, striving to not only serve the students enrolled in their own schools, but ensuring that all students in their communities (regardless of their home school) received free meals. It would take weeks (maybe even months) to compile each story from every school operating meal service during these times. We are honored to be able to highlight at least a few of these stories that have been shared with us here at ADE that truly represent the efforts of all our school lunch heroes. On this day, we celebrate not only the work school food service workers and nutrition staff are doing now, but we also celebrate the phenomenal work they have been doing for years (even decades for some!) before the COVID-19 school closures. Thank you, school nutrition staff, for your service and dedication to serve Arizona’s children.

Not all heroes wear capes, in Arizona schools, they wear aprons!

“Several people started crying in appreciation; one lady drove over just to say thank you.  – she didn’t even have kiddos. These are seriously hard times. People were in line waiting for us to open at 7:30 am and knocking on our back-kitchen door after we closed, for a meal…it’s really tough for people. I am so happy to help.” -Patty Narducci, Food Service Supervisor, JO Combs Unified School District

On their first day of serving: “Today was our first day of serving meals. 3,788 meals served. I am so grateful to the entire Food & Nutrition Department of GESD. We cheered every time a car pulled up! Hoping to double those numbers! I am so proud to part of a community of professionals whose #1 goal is to feed kids!” -Shannon Gleave, Director of Food and Nutrition, Glendale Elementary District

“Thanks to my amazing team at Litchfield Elementary School District Food Service Department, we fed 685 children today at 4 schools and 4 bus stops! The school staff/teachers who were there made a visible difference in the children’s minds as you could see them all smile when they saw the familiar faces of their teachers and staff as they picked up their meals. I am blessed to have such an amazing support system in both the school’s staff and administration! We are very excited to see what tomorrow brings!” -Ronald Beck, Director of Food and Nutrition, Litchfield Elementary District

“I have been very lucky in my little part of the world. I have an amazing staff and I have received support from so many in my district. Principals, Teachers, Classroom Aides, Custodians, and even my School Board Members have been chipping in from the beginning. I thought that it might be nice for you to see some of the positive things that are happening in our corner of Arizona. Thank You for helping us help our community. #YumanKindness! #WeAreCraneStrong Yes, we are still making most of the meals from scratch every day.” -Michael Clark, Director of School Nutrition, Crane Elementary District

“I think it's wonderful the district is offering this to our children and families, and the way they have it set up, the flow is really quick. I appreciate them taking their time to help our families out because it's a scary time for everybody and we need to work together and take care of each other.” -Sahuarita Unified School District Parent

"From March 16 through March 19, we have distributed 835 breakfasts and 941 lunches through our meal program pick up at Whipple Elementary School. Next week, we will add Nikolaus Homestead Elementary and bus route meal drops offs." -Jeffrey Houston, Director of Food Services, Show Low Unified School District

“Heber-Overgaard Unified District is implementing a drive-up service for meals available from 10 a.m. -12 p.m. during the week. We also have our bus drivers carry a few meals with them on their buses as they go around to their various routes that are available, along with grade level packets with schoolwork/resources for students.” -Ron Tenney, Superintendent, Heber-Overgaard Unified District

“HUSD Child Nutrition has proudly been serving approximately 15,000 meals each week since the COVID 19 crisis has begun! We are so amazed with how our community has pulled together to take care of each other. We are honored to be a helping hand through it all!!” -Jody Buckle, Director of Food and Nutrition, Humboldt Unified District

Bullhead City District is very proud of their new bus banners. They are putting this 2.5' x 5' banner on both sides of every bus on their route to communicate free meals to all the folks in the area that don't have internet or newspaper subscriptions. They are serving 100-200 kids per day on EACH of their 12 bus routes. -Bullhead City School District

Free Meals For all children up to 18 years of age

“Creighton Schools has 18 meal sites consisting of 9 schools and 9 bus stop locations. Meals are served every Wednesday, for 7 days’ worth of breakfast and lunch. Volunteers and employees have come in every Tuesday to prepare the meals, and then Wednesday morning to pack them for distribution. The students and families are very appreciative, kind to one another and very patient waiting in line for meals. I am thankful and find it rewarding to see the comradery between kitchen staff, volunteer teachers, partnering school districts, physical plant maintenance departments, and transportation teams during this time. Everyone has stepped up!” -Erin Bronner, Director of Food and Nutrition Services, Creighton Elementary District

“We want to shout out our INCREDIBLE nutrition staff who have been rotating into the kitchens to pack breakfast and lunch meals to provide to our students and community. We couldn’t do this without all of you! We continue to take all precautions and follow CDC guidelines. We appreciate everyone’s thanks and support for our department. We do it all for the kids!” -Osborne School District

Osborn School District: Free Breakfast and Lunch for all kids under 18

“Salt River is serving from one meal site, Salt River High School. Meals are served every Monday through Friday. During our busiest weeks, we handed out 1200 meals per day. We were ready for any emergency, as we are often looked at for support in hard times. 3 of my staff have been working every day since day one and happy and ready to work and serve the children. Tribes have donated tents and cooling equipment, and teachers are volunteering and helping the kitchen staff. One community member drove through the line 3 times in one day to pick up meals for groups of students whose families did not have access to transportation.” -Shannon Reina, Food Service Manager, Salt River Pima-Maricopa Community Schools

Happy Earth Day

“We are so proud of our Food Services workers: today, they served 8,283 breakfasts and lunches for today and 8,283 breakfast and lunches for tomorrow. In the past five weeks we have served 155,335 breakfasts and 155,335 lunches! Food Services Director Diane Gruman states: I am so very proud of the incredible impact that we have provided for our families and the community during this difficult time.” -Cartwright School District

“March 16th was a day that will I will never forget, not because of an awful pandemic, but because of the can-do spirit that rose up from our team, without hesitation! These ladies and gentlemen immediately asked what was needed and jumped right in to make the seemingly impossible, possible. Overnight, our operation was turned on its head and meals were served to our students the next day. Our industry partners were amazing as well, cancelling orders, rerouting orders, changing numbers and simply helping in any way they could. Our tribe was mighty and the task at hand accomplished through their commitment and dedication to our mission. Our numbers have grown, and it’s still been difficult to navigate, but with everyone’s support from the state agency, distributors, brokers, manufacturers, SNA/SNAAZ and especially our phenomenal team here at SUSD Nutrition Services, bellies are full and families have one less worry on their plate. Our first day of service, 490 in-district meals were served with a first week total of 5,300 meals. This week, we averaged 4,600 meals a day with 23,000 meals served in the week. To date, we are just shy of 100,000 meals served in the last 33 days! The work to make this happen is not for the faint of heart, but for those that are driven by compassion and have a servant’s heart. And yes, Team Awesome is comprised of such individuals. I see them tear up when they see their kids drive through, I see them pitching in wherever they are asked, I see them taking late night phone calls to find staff or scramble to order more food, I see them reach out and do jobs outside their normal job, I see them risk their own health and safety for the greater purpose and I see the perform heroic acts every day. I could not be prouder to work beside these amazing friends. My heart is full of pride as they have always been heroes in my eyes, but now they are finally being recognized by the whole community, and even the whole world, as the “Superheroes” they are!” I tip my hat to Team Awesome and owe them more gratitude than they could ever know.” -Patti Bilbrey, Director of Nutrition Services, Scottsdale Unified School District

“Every day our school cafeteria staff serve thousands of children nutritious meals. This year, they are Laveen’s front line workers, continuing to ensure all children are fed despite school closures. Since schools closed due to COVID-19 in March, Laveen has served over 25,000 meals per week across seven school sites and 10 bus stops. Laveen is encouraging the community to recognize our lunch heroes with a drive-by celebration during meal service on May 1st. Some suggestions include decorating their cars, creating signs, cheering or honking on the child nutrition teams and offering words of appreciation. We are asking families to tag @LaveenChildNutrition and to use the hashtag #LaveenLunchHero in posts. We will also have a post on our Facebook page on Friday where people can leave positive comments, pictures, etc. #gratitudecampaign #SchoolLunchHeroDay #AZschoollunchhero” -Jennifer Gordon, Director of Child Nutrition Services, Laveen Elementary School District

Visit School Nutrition Association of Arizona (@schoolnutritionarizona) on Facebook, to read more AMAZING stories from Arizona’s School Lunch Heroes!

PD INFO: Thursday Afternoon LEarning Series (TALES) - Thriving During Remote Learning: Engaged and Motivated, April 30

PD INFO: Thursday Afternoon LEarning Series (TALES) - Thriving During Remote Learning: Engaged and Motivated, April 30

Special Education Directors,

Are your staff and families experiencing challenges with student engagement and motivation during remote learning?

If so, please join us for our next episode of the Thursday Afternoon LEarning Series, or TALES, on Thursday, April 30 from 3:00 p.m. to 4:00 p.m. We welcome Dr. Laura Riffel, a national and international presenter, also known as the Behavior Doctor, to present “Thriving During Remote Learning: Engaged and Motivated.” Dr. Riffel will share a three-pronged behavioral intervention approach to get students engaged and motivated to attend to remote learning tasks. Even though we are working remotely, we can revise the environment, replace the behavior, and reframe our response to gain student input in desired ways.

Dr. Riffel will share some recommendations based on age levels and ideas for family members, students, and educators. She is also creating a web page filled with ideas that you will be able to access after the webinar. At the end, she will be available to answer your questions. If you’d like to check out her website ahead of time, go to BehaviorDoctor.org or visit the Behavior Doctor Facebook page. If you have a specific question you’d like answered privately, she will be happy to answer if you email Dr. Riffel.

To join us for this one-hour webinar, please register in advance.

Participant registration is first-come, first-served and is not limited to special educators – feel free to forward.

Questions regarding this TALES professional learning opportunity can be sent to the ESS Inbox.

Secondary Transition Best Practice Implementation Project

Secondary Transition Best Practice Implementation Project

The Best Practice Implementation Project is a quantitative method of reviewing transition plans from PEAs to provide feedback on the implementation of best practices.  Plans are reviewed using a rubric that was designed by ADE/ESS Secondary Transition Specialists with support from the National Technical Assistance Center on Transition: the Collaborative (NTACT:C).

Redacted IEPs (all personally identifiable information is hidden or removed) can be sent to the secondary transition inbox.  A transition specialist will review the IEP to identify best practices and provide feedback. 

If you have any questions, please contact us at secondary transition inbox.

Page updated 3/18/22