Submitting Documents

Supporting documentation and applications may be submitted to the Arizona Department of Education - Certification Unit via regular mail or our online educator portal, My Certification Portal

What makes an official transcript official?

• Paper copy on security paper from the institution, is designated as official, and all security features are present.
• Electronic transcripts sent directly from the institution or clearinghouse to the Arizona Department of Education ([email protected]), is designated official and all security features are present.
• Electronic transcripts sent directly from the institution or clearinghouse to the Arizona Department of Education through Parchment are designated as official. 

What must be sent directly from an institution? (to [email protected])

• Official electronic transcripts (from the institution, clearinghouse, or through Parchment are accepted).
• Verification of Teaching Experience forms. (Sent to the online Contact Form)

What can be scanned and submitted by the applicant to AzEDCert?

• Official exam score reports that denote "Pass" or "Passed."
• Letters from employers or institutions on official letterhead and signed that may demonstrate training or clarify coursework.
• Course descriptions/catalog pages if needed/requested.
• Copy of IVP Fingerprint Clearance Card.
• Institutional Recommendation.

What can be submitted by mail from the applicant?

• Applications for services / Institutional Recommendation.
• Copy of IVP Fingerprint Clearance Card.
• Official transcripts on security paper from the institution, which is designated as official, and all security features are present.
• Official exam score reports that denote "Pass" or "Passed".
• Letters from employers or institutions on official letterhead and signed that may demonstrate training or clarify coursework.