Annual SPED Data Collection
The Annual SPED Data Collection is an annual federal data reporting requirement, mandated under IDEA 2004 Section 618 and the State Performance Plan/Annual Performance Report (SPP/APR).
icon calendar Important Dates
Arizona Safety Accountability for Education (AzSAFE) is an initiative to improve the collection, use, and reporting of safety and discipline incident data for use in IDEA data reporting. Discipline data is extracted to provide discipline data for the ESS Annual Data application.
This application will be modified and eventually merged into the ESS Annual Data collection as part of the Section 618 data collection.
Outside of special education discipline reporting, there is currently no other unit which consumes this information for reporting purposes. This means that the only information that is required to be submitted into AzSAFE (which flows into the ESS Annual Data application) is discipline incidents for students with disabilities.
This application is not used to support general education discipline data, any questions related to that information should be forwarded to the Office of Civil Rights (OCR) as they now oversee that data collection.
Support for student information systems will be limited going forward.
Beginning school year 17 – 18, Exceptional Student Services (ESS) has taken over ownership of the Az SAFE application. School Safety & Prevention no longer has use for the application and they no longer have any active requirements for the software. With this transfer of ownership, the requirements of what needs to be submitted solely lies with the Individuals with Disabilities Education Act (IDEA) data collection. Section 618 requires discipline data reporting to the Office of Special Education Programs (OSEP) for students with disabilities (SWD) receiving special education services.
The primary reason for this transition is that general education discipline data is collected directly by the Office of Civil Rights (OCR) instead of states operating as a flow through. This process was phased in steps and began in the 14 – 15 school year while finishing in the 16-17 school year. Any other discipline data collections are now facilitated through other mechanisms dependent upon the overarching federal program.
These require a few functionality changes to the Az SAFE application:
- Discipline incidents now require state student IDs to be submitted for offenders
- This is necessary as OSEP has strict guidelines on SWD and the number of removals between need categories
- This also means no more anonymous reporting for students
- This has taken effect already for the 17 – 18 school year
- Non Special Education discipline data is no longer required in AzSAFE
- ESS is still allowing this data to be submitted for this year but it will not be used in any capacity
AzSAFE Reference Documentation
- AzSAFE Requirements
- AzSAFE Definitions for Violations
- AzSAFE Definitions for People
- AzSAFE Definitions for Actions
- Integrated into the annual data collection – School Year 2018 – 2019
Az Safe – FAQ
I am new to my position. How do I learn more about AzSAFE?
Please review the AzSAFE training video on our training videos page.
How do I give a new employee access/permissions to AzSAFE?
Your ADEConnect Entity Administrator can assign the permission in ADEConnect.
I uploaded my XML file to AzSAFE and received an error message indicating invalid codes. What do I do?
The error message indicates what code is missing or not correct in your XML file. You can use the message feedback to make the corrections, or contact [email protected] for assistance.
Is AzSAFE updated with the new SPED codes?
The ESS IT team has implemented a fix to accept the updated SPED codes submitted through student information systems beginning March 7, 2017.
How do I change contact information in AzSAFE?
Contact information can be edited by users with LEA-level access. An LEA may identify up to three individuals.
How do I verify an accurate submission?
Users can view reports in AzSAFE to check for accuracy. Access to AzSAFE reports is tied to permissions. Access can be requested through ADEConnect Entity Administrator.
What does it mean when I receive the error message, “Invalid Owner…?”
You receive this error message when the CTDS number in the XML file does not match your log-in. You need to be logged into the school for which you are submitting.
As an SMS user, do I need to wait until the end of the fiscal year to upload to AzSAFE?
You do not need to wait. Data can be uploaded throughout the year and utilized via the Az SAFE Reports. This also allows you to see and correct errors while staff is available to correct them.
What is required when there is no data to report?
The school site must select ‘No Data Certification’ which becomes available on May 1 of a school year. First, log-in to AzSAFE and select the last item on the left-side blue menu, ‘No Data Certification.’ Enter your name and title before you submit.