Grants Fiscal Processing
icon icon Grants Hotline: (602) 542-3901, Option 2
Meet Our Fiscal Processing Unit:
The Processing Unit assists the Local Education Agencies (LEA) and entities in all their fiscal grant related processes. While providing the comfort of meeting fiscal needs, the Grants Processing Unit ensures the LEA’s and entity’s success! Processing can be counted on to complete claims, reimbursements, and completion reports in a timely fashion.
The list below is a snap shot of what processing does daily:
- Application Revisions and Holds
- Budget & Allocations
- Completion Reports
- General Fiscal Processing Frequently Asked Questions (FAQs)
- Health and Nutrition Claims
- Indirect Cost
- Maintenance of Effort (MOE)
- Reimbursement Requests
- Uniform Grant Guidance
- Uniform System of Financial Records
Although processing is not a new unit, it is a growing unit indeed; as the team grows, as does the quality of the fiscal technical assistance provided to the LEAs and entities.
General Fiscal Processing Frequently Asked Questions
For additional guidance, please refer to:
Application Revisions & Holds ( CFR 200.308 and CFR 200.338)
What would require a revision to a funding application?
How does an LEA or entity cancel a revision?
An LEA or entity has a hold on their organization in GME, what is it and what does it mean?
Why is an LEA or entity prompted with a message of an Outstanding Completion Report (CR)?
Reimbursement Requests (RRs) (CFR 200.305)
How does an LEA or entity enter year-to-date expenditures for a Reimbursement Request?
Why is the Reimbursement Request showing $0.00 or a negative number on the Project Summary page?
Why does an LEA or entity not have the option to create a new Reimbursement Request?
How long will it take to receive funds from the Reimbursement Request?
If an LEA or entity does not have enough in the budget line item for the Reimbursement Request, does an LEA or entity need an application revision?
Will a pending funding application revision prevent me from submitting a Reimbursement Request?
Why an LEA’s or entity’s Reimbursement Request returned?
Interest (CFR 200.305)
How does an LEA or entity declare interest earned on grant funds?
What can an LEA or entity do with the interest earned on grants?
When does an LEA or entity return the interest from state or federal grants reported on the Completion Report?
An LEA or entity declared the incorrect amount of interest; how does an LEA or entity correct it?
Completion Reports (CRs)
When do Completion Reports become available?
When are Completion Reports due?
Where does an LEA or entity enter the Final Expenditures?
Who does an LEA or entity contact for questions on the Completion Report’s Program Details page?
What are CR Related Documents? What is the difference between a required and an optional document?
How does an LEA or entity determine carryover amount?
What is Carryover Cash-On-Hand?
What is Primary Approval?
How does an LEA or entity revise the budget if the LEA or entity already started the Completion Report?
How does an LEA or entity handle a Stale-Date Warrant or Return of Funds from a prior-year application?
How does an LEA or entity request a Completion Report Revision?
What can be revised on a Completion Report Revision?
How does an LEA or entity return money to ADE?