Grants Management is comprised of four units – Technology, Training, Processing, and Fiscal Monitoring. Each unit has their respective responsibilities, but they collaborate towards the goal of providing the LEAs and entities with the highest quality of customer service.
The Grants Management hotline, (602) 542-3901, provides direct access to the team best equipped to answer any question or resolve a challenging issue.
Grants Management may also be contacted via the ADE Help Desk. ADE Help Desk is an easy-to-use, self-service portal, and requires a one-time registration via https://helpdeskexternal.azed.gov. Please refer to this video tutorial or read the training document to learn more about using the ADE Help Desk system. If additional assistance is needed regarding ADE Help Desk registration, please contact the ADE Constituent Services team at [email protected] or (602) 542-7378.
Arizona Department of Education
Grants Management, BIN #3
1535 W. Jefferson St.
Phoenix, AZ 85007
Hotline Number: 602-542-3901
Here are the available hotline options for targeted Grants Management support:
The Grants Technology Unit supports the Grants Management Enterprise (GME) system by continually evolving and improving system functionality to ensure that all federal, state and other grant funding requirements are being met. The Technology team interacts with both internal and external users, providing development and support services for areas such as the following:
Items for which the Grants Training Unit is responsible:
Fiscal Processing Training
Frequently Asked Questions
Grants Management Enterprise (GME) Training
Grants Fiscal Monitoring Training
Training and Webinar Registration
The Processing Unit assists the Local Education Agencies (LEA) and entities in all their fiscal grant related processes. While providing the comfort of meeting fiscal needs, the Grants Processing Unit ensures the LEA’s and entity’s success! Processing can be counted on to complete claims, reimbursements, and completion reports in a timely fashion.
The list below is a snap shot of what processing does daily:
Application Revisions and Holds
Budget & Allocations
General Fiscal Processing Frequently Asked Questions (FAQs)
Health and Nutrition Claims
Maintenance of Effort (MOE)
Uniform Grant Guidance
Uniform System of Financial Records
Although processing is not a new unit, it is a growing unit indeed; as the team grows, as does the quality of the fiscal technical assistance provided to the LEAs and entities.
The main objective of the Fiscal Monitoring Unit is to ensure entities are compliant with federal and state guidelines. The team’s mission is to curb any fiscal roadblocks, shed light on federal and state compliance guidelines, and overall enhance the grant experience. They do this by conducting Fiscal Monitoring Reviews and examining Single Audits.
Fiscal Monitoring Audit:
A Fiscal Monitoring Audit is a process whereby the financial and business management aspects of a grant are reviewed and evaluated by collecting and analyzing information from several different sources. The monitoring process tests five different compliance categories:
Time & Effort
The Fiscal Monitoring Unit is responsible for monitoring all grants that are processed through GME.
Single Audit is a required audit and completed annually for all LEAs and entities that expend $750,000 or more in federal funds. Entities hire an independent Certified Public Accountant (CPA) to examine financial records, financial statements, federal award transactions and expenditures, management of operations, internal control systems and federal assistance it received during the audit period. The objective is to ensure funds were spent in accordance with the federal guidelines. The Single Audit must be completed within nine months after the close of the fiscal year and be submitted within those nine months or 30-days after the receipt of the Single Audit by the independent CPA, whichever is first.