Pupil Withdrawals

Accountability oversees the use of pupil withdrawals, including official withdrawal codes and the monitoring of schools/districts for correct documentation of these exit codes. Withdrawal codes directly impact State and Federal Accountability, due to the fact they are used in calculating Graduation, Dropout, and Persistence Rates. They are also vital to conducting research studies, including COVID-19 impact on student mobility. Therefore, best practices when using these codes are necessary in order to ensure data is accurate. This page was created as a resource for schools and districts across the state to have one convenient place to find all documents regarding pupil withdrawals, as well as provide guidance and training in using withdrawal codes.

 

Any questions regarding pupil withdrawals and exit codes can be sent to [email protected]. For information on enrollment, membership, and entry codes, please contact School Finance at [email protected]. 

Official Notice of Pupil Withdrawal Form - The Official Notice of Pupil Withdrawal Form has been updated for Fiscal Year 2022 and includes new codes that are being introduced. In addition to the withdrawal form itself (found on page 2), this document also provides additional information on statutes governing the use of withdrawal codes, documentation requirements for individual codes, and more.

Pupil Withdrawal Cheat Sheet - This cheat sheet is meant to be used as a quick, convenient guide in using exit codes. It includes code descriptions and documentation requirements.

Graduation, Dropout, and Persistence Rate Technical Manual - This technical manual contains detailed information about each code and how the codes are used in calculating Graduation, Dropout, and Persistence rates. It also provides guidance in understanding Cohort Membership, which is impacted by withdrawal codes.

AzEDS Integrity Error Guide - This guide contains pupil withdrawal and other Accountability error explanations and troubleshooting for integrity failures on AzEDS.

The below Pupil Withdrawal training is designed as an extra resource for anyone who is or will be using exit codes to withdraw students, including new staff. The training is split into two parts: Part I focuses on resources, documentation, and the monitoring process; Part II focuses on withdrawal code impacts and using specific withdrawal codes.

Part I Video Link (Created May 2021)

Part II Video Link (Created May 2021)