What’s New in Title IV-A?

Published: June 17th, 2019

Staff Updates

Staff Announcement 2019 Dear Colleagues,

It is with great excitement that I announce to you the latest growth within our Title IV-A program. Many of you are undoubtably familiar with the wonderful Sandra Skelton – while Sandra has been part of our Title IV-A team since its inception, I am happy to officially announce that Sandra will now be serving as our Title IV-A Education Program Specialist! Deeply rooted within the innerworkings of federal programs, Sandra will continue developing advanced tools to streamline the LEA and SEA grant review process. Please join me in congratulating Sandra on this advancement!

New to our team as our Program Project Specialist is Venesa Hernandez. Venesa joins us from the Exceptional Student Services Unit where she served as a Case Manager for the ASPIRE program. Venesa will be continuously monitoring our grant review process, ensuring a timely grant flow, as well as assisting with annual reporting and special projects.

Joining us from the Tolleson Union High School District is Erin Henderson. Erin will be serving as our Title IV-A Digital Learning Specialist and will oversee the new Office of Digital Literacy!

Our Title IV-A Program area is fully staffed!

As your Director of Arts Education & Title IV-A, I am charged with providing constituents with high quality staff, ensuring the best possible technical assistance and positive customer experience. I celebrate the solidification of our program area and look forward to increasing your customer satisfaction while also ensuring you have regular access to our content expertise. Together, we will reimagine education through Title IV-A: Student Support and Academic Enrichment.

Yours in Collaboration,

Dustin K. Loehr, M.H.

Director of Arts Education & Title IV-A
Arizona Department of Education

Posted in What's New in Title IV-A? |
Published: June 12th, 2019

FY18 Title IV-A Carryover Reminder

Any remaining FY18 Title IV-A Carryover Funds will expire on September 30, 2019. Title IV-A federal program funds are available for a total of 27 months.


FY18 Funds first available July 1, 2017
Initial Project Period: 15 months – available to September 30, 2018
Tydings Amendment allows obligation for another 12 months

That is, until September 30, 2019

Any FY18 carryover funds that are not encumbered or spent by September 30, 2019 will be returned to the US Department of Education.

Completion Reports

Completion reports are due no later than 90 days after the project end date.

If you have any questions about the Title IV-A grant, please contact our office. Thank you!

Posted in What's New in Title IV-A? |
Published: May 22nd, 2019

Title IV-A Carryover Requirements

While there is no percentage “cap” on Title IV-A carryover, there is the 20-20 Portion Rule that must be monitored from year to year. It will be important for LEA’s to submit their Title IV-A Completion Report in a timely manner to help address these requirements.

In response to guidelines recently released from the US Department of Education, the following Memo titled “Title IV-A Carryover Requirements” is being released:

Title IV-A Carryover and the 20-20 Portion Rule

For LEAs who receive an allocation of $30,000.00 or more, it is expected that the LEA will meet the 20-20 Special Rule within the fiscal year the funds were awarded. The 20-20 Special Rule indicates that:

…the LEA must use:

  • At least 20 percent of funds for activities to support well-rounded educational opportunities (ESEA section 4107);
  • At least 20 percent of funds for activities to support safe and healthy students (ESEA section 4108); and
  • A portion of funds for activities to support effective use of technology (ESEA section 4109)

US Ed is interpreting the term “use” as “expend”. LEAs must be able to demonstrate how they expended their Title IV-A allocation in a way that meets the 20-20 Rule.

For those LEAs that do not meet this rule, the percent difference will need to be expended in the next year’s application through carryover.

EX: LEA receives a $30,000.00 FY19 Title IV-A allocation, and their grant is approved as meeting the 20-20 Rule. During the completion report process, the LEA reports having only spent 15% of the planned 20% of their allocation on Well-Rounded Education activities and is wanting to carryover the 5% remainder to FY19. In doing so, this 5% of carry over MUST be spent within the Well-Rounded Education category to meet the funding requirements of the previous year.

The FY20 application would need to have “at least the minimum 20% toward Well-Rounded Education” PLUS the additional 5% of carryover budgeted toward the Well-Rounded Education category.

Carryover and Equitable Services Calculation

Private School Equitable Services calculations are determined separately from any previous years’ carryover.

EX: FY20 Private School Equitable Services will be calculated based on the FY20 allocation, independent from any carryover funds.

Posted in What's New in Title IV-A? |
Published: May 1st, 2019

Registration is Open!

Registration for the Title IV-A Symposium: Explore, Expand, Enhance! is now open! We have a fantastic lineup of both sessions and Keynote Speakers to help educators expand and enhance their Title IV-A programs! For more information and registration, please see the Symposium website.

We hope to see you there!

Posted in What's New in Title IV-A? |
Published: March 21st, 2019

“Tips & Tricks” Micro-Trainings

We’re excited to provide the following micro-trainings to assist you in understanding how to leverage Title IV-A funds to enrich students’ academic achievement and support our amazing teachers and leaders:

“Tips & Tricks” Micro-Trainings

Posted in What's New in Title IV-A? |
Published: March 19th, 2019

Title IV-A Symposium: Explore, Enhance, Expand!

Dear Colleagues,

We are pleased to announce the first annual Title IV-A Symposium: Explore, Enhance, Expand! on Friday, July 19, 2019.

You are invited to join us in the cool pines at Prescott College in Prescott, Arizona for a professional learning experience designed to offer discipline-specific PD for our enrichment instructors, staff, and the administrators who support them. This event will allow practitioners to “Explore, Enhance, and Expand” transformative educational practices through innovative methods.

Through the support and collaboration with our host site Prescott College, we are able to offer this full-day event at the low cost of $35.00 per person (limit to 150 registrants due to space availability). Breakfast, lunch, and an afternoon snack is included.

Registration will open through the ADE Event Management System on May 1st, and we expect it to sell out quickly.

Additionally, we are seeking individuals to submit a session proposal to offer discipline-specific professional development which aligns with the Title IV-A grant categories of Well-Rounded Educational opportunities, Safe & Healthy Students activities, and the Effective Use of Technology strategies.

We hope to see you in July!

Posted in What's New in Title IV-A? |
Published: March 13th, 2019

Title IV-A Micro-Trainings & FY20 Application Review Webinar

Dear Colleagues,

We are excited that the FY20 Preliminary ESEA Consolidated Allocations were released on Friday, March 1, 2019. In a continual effort to assist you through your application process, the Title IV-A Team is happy to announce the release of our “micro-training” series of support! These recorded PowerPoints are designed to provide you with “tips” on activating each area of Title IV-A within your LEA, and “tricks” to help streamline your application review. It is our desire to provide you with easy-to-access guidance and support as you begin writing your FY20 application.

The first two micro-trainings are already released! The “History of the Title IV-A SSAE Grant” will walk you through the background and development of the Title IV-A program and the “Well-Rounded Education” micro-training explores this category and gives examples of Arizona funded projects. We will be releasing new micro-trainings throughout the month of March so check our Title IV-A website under the “Webinars” tab often.

You will also soon notice that the FY20 Title IV-A application itself looks different. A short 9 minute comprehensive training is now available on the Title IV-A website under the “Webinars” tab walking you through how to effectively navigate this new application.

As always, the Title IV-A team is here to assist you with any questions or concerns you might have.

          March 13, 2019

FY20 Title IV-A Application Step-by-Step Review 9 minutes

Title IV-A Team

Student Support & Academic Enrichment (SSAE) Grant

Dustin Loehr, Title IV-A Director
[email protected]

Sandra Skelton, Title IV-A Program Specialist
[email protected]

Haley Honeman, Arts Education Title IV-A Specialist
[email protected]

Keri Schoeff, Safe & Healthy Students Specialist
[email protected]

Posted in What's New in Title IV-A? |
Published: March 1st, 2019

FY20 Preliminary Allocations Announced

Dear Colleagues,

Please find the FY20 Preliminary Allocation for your LEA. We encourage you to submit your FY20 ESEA Consolidated Application on or by May 1st.

Please feel free to contact your Title IV-A Specialists with questions or concerns relating to: Title IV-A application, new features of the Title IV-A application, or how you might meaningfully activate Title IV-A Funds to support the academic achievement of your students. Be on the lookout for subsequent trainings including a series of “micro-trainings” designed to streamline your application process.

Posted in What's New in Title IV-A? |