Title I Communiqué


Published: March 5th, 2020

FY21 Preliminary Allocations

Federal Program Directors:

FY21 Preliminary allocations were uploaded to Grants Management on March 1, 2020. ESEA Consolidated Grants should be submitted no later than May 1, 2020. If your grant is submitted by this date, program specialists will have ample time to review the submission for substantial approval prior to July 1, 2020, which will allow your LEA to begin obligating funds on July 1st.

Remember, substantial approval means your LEA’s GSA has been accepted by Grants Management, assurances are completed correctly for each grant in the ESEA Consolidated application, and each application contains a viable budget. LEAs cannot begin drawing down funds until the grant is Director Approved. Final allocations are expected to be released in August.

Visit our webpage to view FY21 Preliminary Allocation Files

Posted in Title I Communiqué |
Published: January 24th, 2020

Educator and School Excellence Updates 2020

Educator and School Excellence Updates

 

Staff Changes

Steve Larson has transitioned to a new role and is no longer in the Educator and School Excellence Section. He has become the Director of Recruitment and Retention, a new program area created by Superintendent Hoffman to decrease the number of educator vacancies across the state. James Scott has replaced Steve as a Director in Educator and School Excellence. James has been in education for 19 years and has been a teacher, principal, and district administrator. He was hired as an Education Program Specialist in July of 2019 and assumed the role of Director this past November.

ESSA Conference

The ESSA Conference is quickly approaching and will take place from February 19th to February 21st at the WeKoPa Resort in Scottsdale. The planning committee has brought together a wide array of content experts to provide engaging professional learning opportunities for all. For more information, please visit the ESSA Conference Website. Registration is available through the Events Management System (EMS) on ADE Connect. We hope to see you there!

Exemplary Schools

The 2019 Arizona Exemplary Title I Schools have been selected and will receive their award at the ESSA Conference. This recognition program is based on the six principles of effective schools and honors schools that have demonstrated innovation and outstanding results. To be selected to receive the award, schools must display outstanding achievement in one of the six principles as demonstrated by information provided in an application and verified by an on-site visitation. The Committee of Practitioner’s Sub-Committee received 58 applications and recommended four schools to receive this prestigious honor. There were no awardees selected for principles 1, 3, or 6. The 2019 Arizona Exemplary Title I Schools are as follows:

Principle 2: Effective Teachers and Instruction

Roadrunner Elementary – Washington Elementary School District Laveen Elementary – Laveen Elementary School District

Principle 4: Effective Curriculum

Shumway Leadership Academy – Chandler Unified School District

Principle 5: Conditions, Climate, and Culture

Holladay Magnet Elementary School – Tucson Unified School District

Census Data

Correspondence regarding census data that will be used to calculate Arizona’s FY21 Title I-A allocations was sent to district superintendents on December 17, 2019. This information does not pertain to charter schools. The U.S. Department of Education is requesting districts to verify the accuracy of the boundary survey data and voice questions or concerns directly to the Census Bureau before March 11, 2020. Please click here to view this correspondence.

Planning Tool

ADE is pleased to announce a ‘new’ location for the FY 21 CNA/ School Integrated Action Plan and LEA Integrated Action Plan from ALEAT to GME: Planning Tool. The Grants Management System will house the new Planning Tool for Schools and LEAs. The GME Planning Tool has been well received during regional trainings that have been occurring since December, 2019. If you have not attended a trainer of training session, please check out EMS and sign up soon! LEAs will learn how to navigate the Planning Tool sections: School/LEA Planning Team; School Comprehensive Needs Assessment (Principles 1-6 and Final Summary) and School/LEA Integrated Action Plan: Principles, Strategies and Action Steps.

The Planning Tool Team has developed a website called the Planning Tool Navigator. This website has sections of the Planning Tool with Guidance Resources, Webinars and Functionality Micro Trainings. Please click on the hyperlink to view this new resource: Planning Tool Navigator

FY21 Grant Timeline

ADE will continue with the timeline established two years ago for the ESEA Consolidated. FY21 Preliminary allocations will be posted March 1, 2020. ESEA Consolidated Grants should be submitted no later than May 1, 2020. If your grant is submitted by this date, program specialists will have ample time to review the submission for substantial approval prior to July 1, 2020 which will allow your LEA to begin obligating funds on July 1st. Remember, substantial approval means your LEA’s GSA has been accepted by Grants Management, assurances are completed correctly for each grant, and the application contains a viable budget. LEAs cannot begin drawing down funds until the grant is Director Approved.

Cycle 4 On-site Programmatic Monitoring

Educator and School Excellence has revised Cycle 4 On-site Monitoring and will be piloting the instrument with LEAs who are currently in Cycle 4. All fiscal components have been removed, and the site visit will focus on discussion of achievement data, needs assessments, program planning, monitoring effectiveness of school programs, professional development, etc. Title I-A, Title II-A, and Title IV-A programs operating within the LEA will be reviewed. Program Specialists will be contacting LEAs within the next couple of weeks to schedule a one-day visit and send you a draft of the monitoring tool that will be used. Unless specifically requested, no documentation will need to be uploaded or sent to your assigned specialist prior to the on-site monitoring.

Title IV Symposium

Educator & School Excellence Title IV-A Program invites you to submit workshop proposals for our 2020 Title IV-A Symposium: Reimagine Education!

Audience: Enrichment Educators, support staff, and the administrators who support them When: July 15th and 16th Where: Coconino Community College, Flagstaff

Workshop Proposals are DUE by February 28th.

Arizona Arts Education Data & Advocacy

According to a new report on access to arts education in Arizona, public and charter schools during the 2017-2018 school year, access increased by 4% to 88% since the last published report. Over 130,000 students are estimated to remain without access to arts education.

Review how your county, district, and school compare with others. Please note new features including Trends Over Time, Select-A-School, and expanded student subgroup reporting. The Arizona Arts Education Data Explorer is linked to our ADE State Report Card.

Download the Full Executive Summary, One Page Highlights, or explore the Online Interactive Dashboard to learn more about who has access and who enrolls in arts education courses in Arizona Schools.

Arizona National Highlight

We are proud to share important steps ADE and our partners have taken to address equity gaps n Arts Education. The National Association of State Boards of Education featured Arizona in their latest publication. The article, “Advancing Arts Education in Arizona” showcases our Title IV-A and Title I-A teams, the Arizona Arts Education Proficiency Seal, and more!

For questions about the Arts Ed Dashboard, the Arts Seal, or how your LEA can leverage Title IV-A to support the arts education, please contact Title IV-A Arts Education.

Get Set for STEM Scholarship

Are you aware there is a scholarship available to current, certified, contracted teachers in Arizona who want to add an approved area or endorsement in science, technology, engineering or math to their certificate or earn a CTE certificate? The “Get Set for STEM” scholarship provides $2,000 for teachers who meet the following qualifications:

  • Pursue coursework at an accredited Arizona Post-Secondary Institution (ASU, NAU, UA, GCU, Community College, etc.)
  • Use the courses to add additional credentials and/or certifications in STEM or Career & Technical Education
  • Agree to teach in an Arizona public school for 3 years after completing the coursework or program

For more information ir to apply for the scholarship, please visit our website: https://www.azed.gov/hetl/pd-pilot-program/

If you have questions, please email [email protected]

Posted in Title I Communiqué |
Published: January 23rd, 2020

2018 Census Data for LEA’s for FY20 (School Year 2020-2021) Title I-A Allocations

The Arizona Department of Education recently received information from the U.S. Department of Education (ED) regarding Arizona’s 2018 Census Data that would be used by the ED for the calculation of Fiscal Year (FY) 2020 Title I, Part A allocations.  Please note that these data sets impact Census LEA’s (non-Charter LEA entities).  Information from the ED includes:

The U.S. Department of Education plans to use this data to calculate FY2020 Title I, Part A allocations. These data sets are also available on the Census Bureau’s website at https://www.census.gov/programs-surveys/saipe.html.

The ED is providing this opportunity for you to review these data, verify the accuracy of the boundary survey data on which these data are based, and to voice questions or concerns you may have regarding your LEA’s data.

Should you have questions or concerns regarding your data, please contact the Census Bureau directly at [email protected] or by calling (301) 763-3193 shown in the attached memo before March 11, 2020.

Posted in Title I Communiqué |
Published: July 15th, 2019

Application Open! 2018-2019 Arizona Exemplary Title I School Programs Award

The Arizona Department of Education and the Committee of Practitioners (COP) are excited to announce the 2018-2019 Arizona Exemplary Title I School Programs Award nomination application is now open.

This Title I recognition program is based on the Six Principles of Effective Schools and honors schools that have demonstrated innovation and outstanding results in one of the following categories:

  1. Effective Leadership
  2. Effective Teachers and Instruction
  3. Effective Organization of Time
  4. Effective Curriculum
  5. Conditions, Climate and Culture
  6. Family and Community Engagement

To be selected to receive the 2019 Arizona Exemplary Title I Programs Award, schools need to display outstanding achievement in one of the areas above, as demonstrated by information provided in the online application and data validated by an onsite visiting team.

Posted in Title I Communiqué |
Published: May 24th, 2019

Educator & School Excellence Updates

Please see below for updates from Educator and School Excellence:

ESSA Conference

The next ESSA Conference will take place in February of 2020 at the WeKoPa Resort and Conference Center in the Scottsdale/Fountain Hills area. We moved the conference to February because we feel this is more timely, since grant applications now open March 1st.

The dates of the conference will be Wednesday, February 19th through Friday, February 21st and we will be offering an ESEA Consolidated Bootcamp the afternoon of Tuesday, February 18th for new Federal Program Directors. Since the ESSA Conference will be moving to February, we will no longer be having a Spring Coordinator’s Meeting.

Title I Exemplary Schools

Get Ready to Celebrate Your Success! Do you have an exemplary school program that should be recognized? This is your chance to showcase your Title I school program at the ESSA Conference. Applications will be available online July 15, 2019.

As you reflect on your 2018-2019 school successes as summer begins, be sure to keep in mind that you will have an opportunity to apply. Don’t let your school miss out!   2019 Examplary Award Flyer

Title IV Symposium

Calling all educators, administrators, enrichment instructors, and support staff! Join the ADE at the beautiful Prescott College on Friday, July 19th for a FULL day of professional development.

Featuring 19 workshops organized within six unique tracks and with two keynotes, the Title IV-A Symposium brings you the best resources for implementing Well-Rounded Education Programming, Safe and Healthy Student Strategies, and Effective Use of Technology Practices.

The cost is $35.00 and registration is now open.

Title IV Carryover

We have received updated guidance from ED regarding Title IV carryover requirements. Please leverage the carryover memo for your resources and planning. The Title IV-A team will be developing a micro-training relating to this topic, which will be easily accessible through the Title IV-A website prior to July 1st.

Transferability

If you want to transfer funds from grants within the ESEA Consolidated in order to better address local needs, you may do so anytime during the grant period prior to submitting. Remember, you cannot transfer from Title I-A to another grant.

If you want to transfer from Title II-A or Title IV-A to Title III, this requires additional steps that must be completed by GME as Title III is not part of ESEA Consolidated. Please send your request to [email protected] prior to October 1st.

Keep in mind, LEAs are to first conduct meaningful consultation with eligible private schools prior to initiating a transfer request (traditional districts only), the need to transfer must have been identified within the CNA, and a diverse representation of LEA stakeholders must have been engaged.

Substantially Approvable Form

When you submit your ESEA Consolidated Grant, if your LEA’s GSA has been accepted by Grants Management, assurances are completed correctly for each grant, and the application contains a viable budget, the grant will be considered to be in substantially approvable form.

This allows the LEA to begin obligating funds beginning on the substantially approved date or July 1st if the substantially approved date is prior to July 1st. A complete review, including CNA and IAP still needs to occur, and the grant may need to be returned for corrections. You will not be able to draw down funds until the grant is Director approved.

Substitute Time and Effort

If you are funding a position out of multiple funding sources and the employee is on a fixed schedule, LEAs may request to use substitute time and effort. Instead of completing monthly PARs, the semi-annual certification can be used. However, you must receive approval from each program you are requesting to use substitute time and effort. A form will be loaded in each grant under optional related documents within the next two weeks.

If you qualify and would like to request approval, please complete the form and upload it in GME and place a comment in the history log requesting approval. Your assigned specialist will review the document and respond through the history log.

Food Guidance (Title I, Title II, & Title IV)

Using federal funds to purchase food has been a gray area for quite some time. Educator and School Excellence Directors worked with Grants Management staff members to create a food guidance document over the past few months. This document has been vetted by ED. We hope it brings some clarity to this topic.

Title I Paraprofessionals

The requirements for instructional paraprofessionals working in a program supported by Title I funds is updated. The document also contains information regarding approved assessments and providers.

If you have any questions, please contact your Specialist or email the Educator & School Excellence Inbox.


Keith Snyder
Deputy Associate Superintendent
Educator and School Excellence
Title I | Title I-D | Title II-A | Title IV-A | RLIS | Arizona Charter School Program
Arizona Department of Education
1535 West Jefferson Street, Bin #32
Phoenix, Arizona 85007
[email protected]
TEL: (602) 364-1957 | FAX: (602) 542-5010

Posted in Title I Communiqué |
Published: May 1st, 2019

Registration is Open!

Registration for the Title IV-A Symposium: Explore, Expand, Enhance! is now open! We have a fantastic lineup of both sessions and Keynote Speakers to help educators expand and enhance their Title IV-A programs! For more information and registration, please see the Symposium website.

We hope to see you there!

Posted in Title I Communiqué |
Published: March 14th, 2019

Equitable Services Draft

Dear Chief State School Officers,

The U.S. Department of Education (Department) has released a draft document, titled Title I, Part A of the Elementary and Secondary Education Act of 1965, as Amended by the Every Student Succeeds Act: Providing Equitable Services to Eligible Private School Children, Teachers and Families – Updated Non-Regulatory Guidance, for stakeholder review and comment.

This document consolidates and updates information previously included in multiple documents and is intended to support state educational agencies (SEAs), local educational agencies (LEAs), and private school officials in the implementation of equitable services requirements under Title I, Part A of the Elementary and Secondary Education Act of 1965, as amended by the Every Student Succeeds Act.

Submission Instructions*

Send comments to: [email protected]

Include in the subject line: “Title I Equitable Services”

Please submit: Succinct, substantive comments regarding the updated Title I, Part A equitable services non-regulatory guidance, which may include:

  • Identifying Title I, Part A equitable services requirements or topics that you think the Department has not addressed but should;
  • Identifying questions or answers in the document that you think are not clear and provide a suggestion for enhancing clarity; and
  • Providing suggestions for enhancing the document overall.

    Please include contact information, including organization name and type (i.e., state educational agency, local educational agency, private school, or private organization).

Deadline: March 26, 2019

* Also included in the updated guidance.

Additional Information

The Department will consider all comments in making revisions, as appropriate, but will not provide responses to individual comments.

Posted in Title I Communiqué |
Published: March 1st, 2019

FY20 Preliminary Allocations Are Posted

The FY20 Preliminary Title I-A, Title I-D, Title II-A, Title IV-A and Title V-B allocations have been finalized and the FY20 ESEA Consolidated application has been loaded with the LEA allocations.


For technical assistance with your application, please reach out to your Educator & School Excellence Program Specialist. For questions about the Title IV-A grant, please contact any Title IV-A Specialist.

Posted in Title I Communiqué |
Published: December 6th, 2018

Congratulations ~ Arizona Exemplary Title I Programs!

Congratulations to the Winners of the

2017-2018 Arizona Exemplary Title I Program Awards!

At the 2018 ESSA Conference, three winners were announced for the 2018 Arizona Exemplary Title I Program:

Read more information and see the amazing student hand-made awards on our 2018 Effective School Awards page.

Special thanks to the Desert Edge High School students for their artful creations and the support of our 2017-2018 Title I “Exemplary School” Awards.
Posted in Title I Communiqué |
Published: November 5th, 2018

Feedback Needed for the 2018-2019 A-F Accountability K-8 Model

Feedback on the Proposed K-8 Model for FY 19

Below you will find a link to the suggestions on the 2018-2019 A-F Accountability K-8 Model. This model reflects the work and collaboration of the Arizona State Board of Education, Arizona Department of Education (ADE) and an ADE workgroup, Accountability Technical Advisory Committee (ATAC), made up of technical and policy experts. We appreciate your comments and hope to reach out to you in the near future regarding changes to the 9-12 model.

A PDF of the proposed K-8, A-F framework is available here. A survey form to submit your comments on the proposed K-8 framework can be completed here. The survey will close Thursday, November 8th at midnight.

School Report Cards Demonstration

ADE will be hosting two webinars to conduct a live demonstration of the new School Report Cards website. This will provide an opportunity for stakeholders to ask questions and share suggestions as we continue to build this new resource. The two webinars are scheduled from 12pm to 1pm on Tuesday November 6th and Wednesday November 7th. If you would like to sign up to attend one of the webinars please send an email to [email protected] . All webinars will take place using Skype and we recommend that you familiarize yourself with Skype prior to the webinar.

If the two webinar times do not work for you, please reach out to [email protected] and we can try to schedule another opportunity for you to view the School Report Cards Demonstration.

Wendy L. Davy
Chief Accountability Officer
Accountability and Research
Student Achievement and School Excellence Division
Arizona Department of Education
[email protected]

Posted in Title I Communiqué |
Published: August 13th, 2018

Now Accepting RFPs: Present at ADE’s ESSA Conference!

NOW is the time to roll up your sleeves and submit your application to present at this year’s ESSA “Student-Focused, Well-Rounded Education” Conference!

We are looking for teachers, administrators, educational professionals, teaching artists, and community organizations to join us in Tucson at the El Conquistador Resort on November 14th and 15th! You will have the opportunity to share information (tools, resources, and strategies) with our over 400 conference participants! All sessions are 75 min in length. If your presentation is selected, you may participate in sessions and enjoy meals throughout the day for free OR, you may stay an additional day at a reduced conference rate!

Visit our Digital Conference Portal to review and sign the Request for Proposal Assurances, along with the digital submission form.

The deadline for submissions is September 7th! Don’t miss this opportunity to connect with school leaders and educators from across the state!

 

ESSA Conference Logo

Questions? Please contact us through the [email protected]

Posted in Title I Communiqué |
Published: August 13th, 2018

Reminder: ALEAT Tagging for FY19

As we transition into the FY19 school year, this is a gentle reminder to not remove any FY18 plan tags! Since the ALEAT IAP is a living document, please do not remove any FY18 tags in ALEAT. See webinar and useful resources below:

ALEAT Tags on LIAP & SIAP

FY19 ALEAT Tags on LIAP & SIAP

ALEAT Tagging for Action Steps for FY19

Tagging Quick Reference Guide
Recorded Thursday, March 8, 2018

If you have questions, please contact your Title I Specialist. Thanks!

Posted in Title I Communiqué |
Published: August 9th, 2018

2018 ESSA Conference: Registration Now Open!

 

Join us at the beautiful El Conquistador Resort and Event Center in Tucson for this year’s ESSA Conference!   Formerly known as the Title I MEGA Conference, the ESSA Conference is a multidisciplinary event hosted by ADE’s School Excellence Unit in collaboration with other federal program areas.

Conference attendees can choose to register and participate in either conference: The JAEC on November 13th, or the ESSA Conference on November 14th and 15th. Participants may also choose to attend both events for a discounted rate.

This year’s conference promises to be a high energy, arts infused spectacular celebrating your investment in the students and families we serve every day!

We look forward to seeing you in November!

Posted in Title I Communiqué |