Under the current climate, public education agencies (PEAs) may need relief when a free appropriate public education (FAPE) was unable to be provided as a result of school closures or disruption to instruction due to COVID-19. The state is providing relief for services already provided by the PEA to absorb some of the financial burden. ADE/Exceptional Student Services advocated for a portion of CARES Act funds to be dedicated to compensatory education which was supported by Superintendent Hoffman.
Exceptional Student Services (ESS) sought clarification on whether the funds identified for pandemic-related IDEA compensatory services activities, and that originate from CARES Act grant monies, could be extended into future fiscal years. ESS is pleased to report that it has received confirmation that it may extend the timeline and access to these funds until the end of fiscal year 2022. ESS Program Management will develop an updated plan for public education agencies (PEAs) to apply for these funds under the extended timeline.
ESS has heard from PEA stakeholders that compensatory services may be offered through the summer of 2021. The extension of the CARES Act timeframe should allow these services to be reimbursed once services have been rendered.
Applying for a Compensatory Services Claim
PEAs must submit applications through the ESS Compensatory Claims application of the Exceptional Student Services Portal of ADEConnect.
Entity administrators at your PEA will need to assign a specific role, ESS Compensatory Services Claims :: Entity User, in the ESS Vouchers Application of ADEConnect. To identify your entity administrator, click “Find Entity Administrator” on the ADEConnect home page. If you have further questions or are having difficulties, email the ESS Program Management Unit or visit ADE Support online.
The PEA will be required to submit a SSID number to initiate an application and provide supporting documentation, which may include:
- Documentation reflecting what educational services were needed for compensatory education services (must include at least the IEP but may require more)
- Documentation showing incurred costs to compensatory services provided
- Submission of accurate special education student information to ADE through AzEDS
- How compensatory services was a result of circumstances surrounding COVID-19
The High Cost Child and Compensatory Services Claims Quick Reference Guide provides instructions and screenshots for submitting an application.
Please e-mail the ESS Program Management Inbox or call 602-542-3398 for assistance.