Program Support and Monitoring

Published: November 12th, 2019

PS & MONITORING: HOT TOPIC Regarding FAPE Obligation for Students Living in Group Homes

In response to a large number of questions from the field, ADE/ESS is issuing this Hot Topic regarding the FAPE obligation for children living in group homes. This Hot Topic has been put together in collaboration with the ADE Foster Care Liaison, Department of Child Services, and the State Attorney General’s Office. We hope this provides the necessary information to better assist those in the field working with this special population of children.

Posted in Program Support and Monitoring, Updates |
Published: October 25th, 2019

PS & M UPDATE: Hot Topic Alert for Specific Learning Disability Eligibility Criteria

Special Education Administrators,

In response to numerous questions from the field, ADE/ESS is providing guidance regarding eligibility determination requirements for students with a specific learning disability (SLD).  It is important to remember all public education agencies (PEA) are required to have local governing board-approved policies and procedures regarding SLD. We hope this guidance assists PEAs and families alike. If you have additional questions, please contact your assigned program specialist.

Alert to Special Education Directors and Program Administrators: Specific Learning Disability Eligibility

Posted in Program Support and Monitoring, Updates |
Published: September 16th, 2019

TRAINING OPPORTUNITY: Program Support & Monitoring Regional File Review Training Registration Open

Special Education Administrators,

Registration is now open for Program Support & Monitoring File Review training. Come and take advantage of this free half-day training! Join ADE/ESS in reviewing a mock file. You will learn how to use the FY 2019-2020 ESS Monitoring Guide Steps and the student file form as well as gain understanding about compliance versus best practice.

Register now through the EMS registration system.

  • Tucson- December 10, 2019
  • Phoenix- October 22, 2019
  • Flagstaff- April 20, 2020

Please contact your program specialist with questions.

Posted in Program Support and Monitoring, Updates |
Published: July 12th, 2019

PROGRAM SUPPORT & MONITORING UPDATE: Hot Topic – ELs and Students with Disabilities

Given recent findings and questions from the field, the ESS/Program Support & Monitoring Hot Topic reviews the requirements for English Learners (ELs) under the IDEA. Specifically, July’s Hot Topic addresses the requirements for consideration of EL with regard to eligibility determination and IEP development.

Additionally, there have been some changes regarding EL testing requirements provided to the field by ADE/OELAS. The OELAS communication, “ELs with Disabilities,” explains the testing and exiting requirements for all ELs, including those with disabilities. Also of note is the guidance document, “EL and Title III Addendum,” recently released by the USDOE, addressing EL requirements.

ESS realizes this is a complex issue and wants to assist however we can. We are planning on including ELs and Students with Disabilities as a topic on the upcoming Talk with ADE schedule. Additionally, per the ADE/OELAS communication, an ADE EL/Special Education Taskforce will be convened in the fall to discuss these issues.

In the interim, for questions regarding IDEA requirements and compliance, please contact your ESS program specialist. For questions regarding AZELLA and/or EL programming, please contact your regional OELAS program specialist.

Posted in Program Support and Monitoring, Updates |
Published: January 8th, 2019

PROGRAM SUPPORT & MONITORING INFO: Special Education Policies and Procedures Due, IDEA Entitlement Implications

Hello Special Education Directors,

To ensure compliance with federal reporting and program requirements for fiscal year 2019, all public education agencies (PEAs) in Arizona were required to bring special education policies and procedures (P & P) into compliance with current statutory requirements.

  • Assurances indicating these updates were made to local special education P & P were required when PEAs initially completed IDEA Entitlement grant applications for FY 2019.
  • The deadline for submission of verification of board-approved updated P & P and/or revised P & P was initially set for Fall 2018. In response to field feedback and the delay of guidance from public school governing board advisor groups, ADE/ESS moved the deadline to Monday, January 2, 2019 at 5:00 p.m.

Please be advised, if your PEA has not yet submitted either verification of board-approval and/or a copy of updated special education P & P, IDEA Entitlement funds will be placed on hold. The hold will be released when documentation is received by ADE/ESS.

All questions can be directed to your PEA’s assigned Program Support and Monitoring Specialist. The following link contains a checklist of content for the special education P & P as well as a sample Board Approval Certification form:

Posted in Program Support and Monitoring, Updates |
Published: September 7th, 2018

PS & M INFORMATION: Arizona Monitoring Manual (18-19) Now Available

Special Education Administrators,

The ADE/ESS is pleased to announce that the Arizona Monitoring Manual (2018- 2019) is now available on the ESS/Program Support and Monitoring website. This includes updates and enhancements based on feedback provided to ESS, as well as updates based on statutory changes. The manual can be accessed here.

As a reminder, in an effort to “go green,” and in response to the large number of unclaimed and printed manuals in years past, ESS will not be printing paper copies of the manual for PEAs. Feel free to make copies and disseminate as appropriate. Please direct any questions to your assigned Program Support and Monitoring specialist:

Posted in Program Support and Monitoring, Updates |